ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system
Board Of Radiation And Isotope Technology
MUMBAI, MAHARASHTRA
Posted:
17 April 2026
Closed:
28 April 2026
GEM
GEM
Central Board of Excise and Customs Centralised Air Conditioning Annual Maintenance Service Mumbai Maharashtra 2026
Bid Publish Date
27-May-2026, 4:07 pm
Bid End Date
06-Jun-2026, 4:00 pm
Value
₹4,00,000
Location
Progress
Issue27-May-2026, 4:07 pm
AwardPending
Quantity
13
Bid Type
Single Packet Bid
Key Highlights
- • OEM/Manufacturer authorization required for distributors/service partners
- • Shelf life clause: minimum 3 months on supply, 3 years residual life
- • Obsolescence clause: offered products not end-of-life within next 3 years
- • 25% quantity/contract duration increase/decrease option
- • MSE purchase preference applicable for eligible bidders
- • Health/safety: non-toxic materials; MSDS for toxic items if any
- • Bidder financial health: no liquidation or bankruptcy declarations
Categories
1
Tender Overview
Organization: Central Board of Excise and Customs (cbec), Department of Revenue, seeks an Annual Maintenance Service for a centralised air conditioning system at Mumbai, Maharashtra. Estimated value is ₹4,00,000. The scope includes routine maintenance, potentially adjustable by up to 25% in quantity or duration. OEM/authorised service provider involvement required with proper authorization. Tender emphasizes shelf life of spare parts (minimum 3 usable months on supply), non-obsolescence (minimum 3 years residual market life), and health-safe materials. MSE purchase preference applies if conditions are met. bidder must ensure compliance with specified term clauses and ensure service continuity while avoiding subcontracting without consent.
Technical Specifications & Requirements
- Scope: Annual Maintenance Service for the Centralised AC system located in Mumbai, MAHARASHTRA.
- Shelf Life: Spare parts to have minimum shelf life of 3 months at the time of supply, with balance usable life.
- Authorization: Bidders must provide Manufacturer/OEM authorization details when using distributors or service partners.
- Obsolescence: Offerings must not be marked end-of-life by the OEM within the next 3 years.
- Safety: Products and services must be non-toxic and health-friendly; toxic items require MSDS documentation.
- Preferences: Public Purchase Policy grants preference to MSEs if criteria are met for services.
- Documentation: Ensure provision of standard commercial and technical compliance as part of bid.
Terms, Conditions & Eligibility
- 25% option clause allows increments/decrements in quantity or duration up to 25% pre- or post-contract.
- Shelf life and warranty terms apply; ensure minimum 3 months shelf life on supply.
- OEM authorization with complete distributor details is mandatory for bid submission.
- Bidder must declare non-liability to liquidation or court proceedings; provide undertaking.
- Product lifecycle must reflect at least 3 years residual market life and non-obsolete status.
- Purchase preference available for eligible MSEs; service bidders must be service providers for the offered service.
Key Specifications
-
- Product/Service: Annual Maintenance Service for Centralised Air Conditioning System
-
- Estimated value: ₹4,00,000
-
- Shelf life requirement: minimum 3 months usable at supply
-
- Residual market life requirement: at least 3 years
-
- Authorization: OEM authorisation mandatory for distributors/services
-
- Compliance: non-toxic materials; MSDS for toxic components
-
- Eligibility: MSE purchase preference if criteria satisfied for services
Terms & Conditions
-
EMD: not specified in data; ensure standard tender security if required
-
Delivery: AMS program; 25% quantity/duration flex up to contract amendment
-
Warranty/penalties: not detailed; ensure compliance with shelf life and SLA expectations
Important Clauses
Payment Terms
Not specified in data; bidders should seek clarity on milestone-based payments or service-per-visit billing during AMS
Delivery Schedule
AMS scope implies ongoing service cadence; no fixed dates provided in data
Penalties/Liquidated Damages
No LD details provided; bidders should request SLA-based penalties if service delivery delays occur
Bidder Eligibility
-
Must provide OEM authorization for service delivery
-
Non-liquidation and non-bankruptcy proof required
-
Must ensure 3 years residual market life for offered components
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system
Authority Records
MINISTRY OF FINANCEREVENUE DEPARTMENT
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Documents 4
GeM-Bidding-9384244.pdf
Main Document
Other Documents
OTHER
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar AMS contracts
4
Financial statements and solvency proof
5
EMD/Security deposit submission proof (if applicable)
6
OEM/Manufacturer authorization or authorised distributor certificate
7
Technical bid submission showing compliance with centralised AC maintenance
8
Any other documents requested in T&C (non-obsolete proof, shelf life commitments)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for centralised air conditioning maintenance in Mumbai?
Bidders should prepare OEM authorization, GST and PAN certificates, experience proofs for similar AMS contracts, and financial statements. Ensure compliance with shelf life clause (minimum 3 months) and 3-year residual life; follow 25% scope flexibility rules and submit all required technical bids with non-obsolete components.
What documents are required for CBEC air conditioning tender in Mumbai 2026?
Submit GST, PAN, experience certificates for AMS, financial statements, bid security if applicable, OEM authorization, and technical compliance documents showing service capability for centralised AC systems. Include shelf life commitment and evidence of non-obsolescence for offered parts.
What are the essential technical standards for this AMC tender Mumbai?
Tender requires compliance with health-safety material standards, non-toxic components, and MSDS where applicable. While no specific IS/ISO code is stated, ensure third-party service capability, OEM-approved parts, and warranty terms aligned with centralized AC maintenance best practices.
What is the bidding timeline and delivery expectation for Mumbai AMS?
The data provides an ongoing annual maintenance scope with a 25% option for quantity/duration adjustments. No fixed delivery dates are provided; bidders should confirm annual service cadence, response times, and onsite visit schedules during contract finalization.
What is the EMD requirement for CBEC centralised AC tender Mumbai?
EMD amount is not specified in the available data. Bidders should verify whether an EMD or security deposit is required and prepare funds accordingly, aligning with CBEC tender practices and government procurement norms.
How does MSE purchase preference apply to CBEC AC service tender?
MSE preference applies when the bidder is the manufacturer or service provider for the offered service and product. If eligible, provide documentary evidence under the Public Procurement Policy for Micro and Small Enterprises, 2012 and related updates.
What authorisation is needed if using distributors for AMC service?
An OEM authorization/Certificate with full distributor details (name, designation, address, email, phone) must be submitted with the bid. This ensures legitimacy of service and availability of genuine spare parts during maintenance.
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Documents 4
GeM-Bidding-9384244.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS