Indian Army Department Of Military Affairs Tender for ASM/ENGINE PARTS PROCUREMENT 2026 - ISI/OSTANDARD REQUIREMENTS
Bid Publish Date
06-Oct-2026, 9:59 am
Bid End Date
16-Oct-2026, 10:00 am
Location
Progress
Key Highlights
- • Brand/OEM clarity: OEM authorizations likely required for supply of engine components
- • Technical certifications: Post-dispatch inspection and pre-dispatch sample approvals; ISO/IS standards not explicitly listed
- • Special clauses: Advance sample approval within 5 days; bulk supply contingent on approval; potential delay adjustments without LD
- • Eligibility: 1 year govt/PSU supply experience; evidence via relevant contracts
- • Warranty/AMC: Not specified; expect standard govt contract warranties and service terms
- • Penalties: Possible termination on major deviations; contractor bears bulk-supply costs until sample approval
- • Delivery/installation: Includes training of operators and statutory clearances (if any)
- • Submission: PAN, GST, cancelled cheque, EFT mandate; documentation requirements must be satisfied
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for a category comprising multiple engine and mechanical components, including items such as ASM CRANK SHAFT, OIL FILTER, CYLINDER HEAD GASKET, GASKET BASE, ASM OIL SUMP WET SUMP, CAMSHAFT ROLLER CHAIN, and related fasteners. The scope covers supply, installation, testing, commissioning, and operator training, with regulatory clearances as required. The project lists a total of 12 items in the BOQ, though item details are not all enumerated. The contract emphasizes pre-sample approval before bulk manufacture and post-delivery inspection at the consignee site, ensuring conformance to contract specifications. Unique features include staged sample approvals and a potential extension for delays caused by buyer sample approval. The procurement targets government-to-government conformity and post-acceptance quality control.
Technical Specifications & Requirements
- Scope of supply: Supply, installation, testing, commissioning, operator training, and statutory clearances if any
- Inspection: Pre-dispatch inspection at seller premises or post-receipt inspection at consignee site; nominated inspection bodies include Officer Commanding or Board of Officers
- Advance sample: 5-day window for submitting advance samples; buyer to approve or list modifications within 5 days; bulk supply to follow approved sample
- Standards/Compliance: All items must fulfill contract specifications; exact standards not listed; OEM or reseller authentication likely required
- BOQ items: 12 items in total; specific quantities/NOR details not disclosed in data
- Quality assurance: Failure to upload required certificates may lead to bid rejection; suppliers must meet the stated certification expectations
- Delivery/Installation: Delivery and commissioning included; training of operators is mandatory; any statutory clearances to be provided if applicable
- Sample handling costs: Samples provided by contractor free of cost for testing; bulk production costs borne by contractor until approval
- Risk/Modification: Major deviations can trigger fresh sample approvals or contract termination per buyer discretion
Terms, Conditions & Eligibility
- EMD/financials: Not explicitly stated in the data; bidders must comply with standard government bid financial documentation
- Documents required: PAN Card, GSTIN copy, cancelled cheque, EFT mandate certified by bank; OEM authorizations may be required
- Experience: Minimum 1 year of regular manufacturing and supply of similar category products to Central/State Govt/PSU; provide contracts/curchase orders as evidence
- Delivery terms: Include supply, installation, testing, commissioning; delivery timelines to be fixed post-sample approval; LD not specified for delays due to buyer approvals
- Payment terms: Not specifically described; typical government terms to be expected (milestones aligned with acceptance)
- Inspection/Quality: Pre-dispatch or post-receipt inspections; acceptance subject to supplier’s conformity to approved sample
- Warranties/penalties: Not detailed; contract may impose standard warranties and penalties per agency rules
- Validity/term: Bid terms subject to ATC and contract clauses; non-compliance may lead to rejection
Key Specifications
-
12-item BOQ with engine/commercial components
-
Items include ASM CRANK SHAFT, OIL FILTER, CYLINDER HEAD GASKET, GASKET BASE, ASM OIL SUMP WET SUMP, CAMSHAFT ROLLER CHAIN, ASM CONNECTING ROD, CHAIN OIL PUMP DRIVE, WASHER CLUTCH RET, M14 SCREW, WASHER, PICK UP OIL PUMP WET PUMP
-
Scope: Supply, Installation, Testing, Commissioning, Operator Training, Statutory Clearances
-
Inspection: Pre-dispatch at seller premises or post-receipt at consignee site
-
Sample: 5-day lead for advance sample; buyer approval or modification list within 5 days
Terms & Conditions
-
Advance sample approval before bulk manufacturing with 5-day response
-
Inspection regime: pre-dispatch or post-receipt at consignee site
-
1 year govt/PSU supply experience required with contract support
Important Clauses
Payment Terms
Not explicitly stated in data; bidders should align with standard government terms and contract clauses
Delivery Schedule
Delivery tied to approval of advance sample; bulk supply timeline to be fixed post-approval; LD not specified for buyer-delay
Penalties/Liquidated Damages
Potential contract termination for major deviations; penalties possible for non-conformance as per buyer discretion
Bidder Eligibility
-
1 year govt/PSU supplier of similar items
-
Evidence via relevant contracts for each year of supply
-
OEM authorization if required by contract terms
Tender Data
Bid Details
Quantity
13
Category
1204599 ASM CRANK SHAFT
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
1204599 ASM CRANK SHAFT , 2540086 OIL FILTER , 5813439 CYLINDER HEAD GASKET , 5253037 GASKET BASE , 1204762 ASM OIL SUMP WET SUMP , 3222185 CAMSHAFT ROLLER CHAIN , 1204403 ASM CONNECTING ROD , 3222191 CHAIN OIL PUMP DRIVE , 5132441 WASHER CLUTCH RET M14 , 7518412 SCREW , 7556003 WASHER , 2521158 PICK UP OIL PUMP WET PUMP
Delivery Details
Max Delivery Days
21
Delivery Locations
1
Delivery Cities
Chamoli
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Chamoli | Chamoli | - | - | 1 | 21 | - |
Authority Records
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Documents 4
GeM-Bidding-9981939.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
1204599 ASM CRANK SHAFT
1204599 ASM CRANK SHAFT
2540086 OIL FILTER
2540086 OIL FILTER
5813439 CYLINDER HEAD GASKET
5813439 CYLINDER HEAD GASKET
5253037 GASKET BASE
5253037 GASKET BASE
1204762 ASM OIL SUMP WET SUMP
1204762 ASM OIL SUMP WET SUMP
3222185 CAMSHAFT ROLLER CHAIN
3222185 CAMSHAFT ROLLER CHAIN
1204403 ASM CONNECTING ROD
1204403 ASM CONNECTING ROD
3222191 CHAIN OIL PUMP DRIVE
3222191 CHAIN OIL PUMP DRIVE
5132441 WASHER CLUTCH RET M14
5132441 WASHER CLUTCH RET M14
7518412 SCREW
7518412 SCREW
7556003 WASHER
7556003 WASHER
2521158 PICK UP OIL PUMP WET PUMP
2521158 PICK UP OIL PUMP WET PUMP
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 1204599 ASM CRANK SHAFT | 1204599 ASM CRANK SHAFT | 1 | nos | milangem | 21 | |
| 2 | 2540086 OIL FILTER | 2540086 OIL FILTER | 1 | nos | milangem | 21 | |
| 3 | 5813439 CYLINDER HEAD GASKET | 5813439 CYLINDER HEAD GASKET | 1 | nos | milangem | 21 | |
| 4 | 5253037 GASKET BASE | 5253037 GASKET BASE | 1 | nos | milangem | 21 | |
| 5 | 1204762 ASM OIL SUMP WET SUMP | 1204762 ASM OIL SUMP WET SUMP | 1 | nos | milangem | 21 | |
| 6 | 3222185 CAMSHAFT ROLLER CHAIN | 3222185 CAMSHAFT ROLLER CHAIN | 1 | nos | milangem | 21 | |
| 7 | 1204403 ASM CONNECTING ROD | 1204403 ASM CONNECTING ROD | 2 | nos | milangem | 21 | |
| 8 | 3222191 CHAIN OIL PUMP DRIVE | 3222191 CHAIN OIL PUMP DRIVE | 1 | nos | milangem | 21 | |
| 9 | 5132441 WASHER CLUTCH RET M14 | 5132441 WASHER CLUTCH RET M14 | 1 | nos | milangem | 21 | |
| 10 | 7518412 SCREW | 7518412 SCREW | 1 | nos | milangem | 21 | |
| 11 | 7556003 WASHER | 7556003 WASHER | 1 | nos | milangem | 21 | |
| 12 | 2521158 PICK UP OIL PUMP WET PUMP | 2521158 PICK UP OIL PUMP WET PUMP | 1 | nos | milangem | 21 |
Categories
11
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Evidence of 1 year govt/PSU supply of similar items (contracts/purchase orders)
OEM authorization or reseller documentation (if applicable)
Any other certificates or quality documents as per ATC
Frequently Asked Questions
Key insights about UTTARAKHAND tender market
How to bid for Indian Army engine parts tender 2026 in India?
Bidders must submit PAN, GST, cancelled cheque, and EFT mandate; provide 1 year govt/PSU supply evidence; include OEM authorizations if applicable; ensure samples are approved within 5 days of contract award before bulk production.
What documents are required for the Army engine components tender in India?
Required documents include PAN Copy, GSTIN copy, cancelled cheque, bank EFT mandate, and proof of Govt/PSU contracts for similar items; OEM authorization and technical certificates may be demanded as per ATC.
What are the key technical specifications for engine parts in this Army tender?
Items cover crank shaft, oil filter, cylinder head gasket, gasket base, oil sump, camshaft chain, connecting rod, oil pump drive, clutch washer, and fasteners; scope includes supply, installation, testing, commissioning, and operator training with post-delivery inspection.
When is sample approval required for the Army procurement?
An advance sample must be submitted within 5 days of contract award; buyer to approve or specify modifications within 5 days; bulk supply follows only after approval; delays shift delivery timelines without LD.
What are the inspection arrangements for this Army supply contract?
Inspection may be pre-dispatch at seller premises or post-receipt at the consignee site; nominated agencies include Office Commanding or Board of Officers; failure to meet approved sample risks rejection.
What is the eligibility criterion for previous govt supply experience?
Bidders or their OEMs must have regularly manufactured and supplied similar category products to Central/State Govt or PSU for at least one year prior to bid opening; provide contracts showing annual quantity shipped.
What delivery and training obligations are included in the contract?
Contract covers supply, installation, testing, commissioning, and operator training; statutory clearances may be required; delivery timeline linked to sample approval and inspection outcomes.
What penalties may apply for non-conformance in this Army tender?
Deviation from approved sample can trigger fresh sample submissions or contract termination; potential liquidated damages or penalties as per buyer discretion for major deviations.