Institute Of Hotel Management Air Conditioner Comprehensive AMC Tender Mumbai Maharashtra 2026
Bid Publish Date
07-Sep-2026, 5:12 pm
Bid End Date
28-Sep-2026, 6:00 pm
Location
Progress
Key Highlights
- • Location-based service requirement in Maharashtra with on-site AMC for air conditioners
- • Mandatory local service presence: office must be located in the state of consignee
- • 25% quantity/duration variation option prior to award and post-issuance
- • Certificate/document submission is mandatory; non-submission risks bid rejection
- • Address for delivery/installation clearly specified in Mumbai Dadar West
- • No BOQ items published; emphasis on service capability, response times, and maintenance schedules
- • Compliance with bid documents, ATC and Corrigendum; OEM authorizations if applicable
- • AMC scope includes preventive maintenance, breakdown service, and potential replacement considerations
Tender Overview
The Institute Of Hotel Management, Department Of Tourism, is seeking a comprehensive AMC for air conditioners in Mumbai, Maharashtra 400002. The contract covers maintenance, service, and potential on-site support for existing AC units managed by the Institute. The procurement location is VEER SAVARKAR MARG, DADAR WEST, Mumbai, and the opportunity is issued under the GEM portal framework for Campus Facilities management. Critical differentiators include on-site service capability within Maharashtra and compliance with standard service levels for HVAC maintenance in an educational campus environment.
Technical Specifications & Requirements
- Service scope: Comprehensive AMC for air conditioners (no BOQ items published)
- Delivery/installation: On-site support at Institute of Hotel Management and Catering Technology, Veer Savarkar Marg, Dadar West, Mumbai 400028
- Documentation: Bidders must upload all required certificates/documents as per bid terms; non-submission may lead to rejection
- Office presence: Service provider must maintain a local office within Maharashtra to support campus maintenance needs
- Compliance: Align with bid document, ATC, and any corrigenda; ensure all certificates are current and verifiable
- Evaluation hints: Given absence of detailed technical specs, emphasize capacity to service multiple units, response time, and preventive maintenance schedule
Terms, Conditions & Eligibility
- 25% variation clause: Buyer may adjust contract quantity/duration up to 25% before award and after issuance
- Delivery location: Institute Of Hotel Management and Catering Technology, Dadar West, Mumbai 400028
- Documentation: Upload required certificates and documents; ensure validity
- Service presence: Local Maharashtra office mandatory; documentary evidence required
- Rejection risk: Proposals missing any bid documents or certificates may be rejected
- Compliance: Adhere to all bid conditions, ATC and corrigenda; maintain service standards for AMC
Key Specifications
-
Product/service: Comprehensive AMC for air conditioners (AC units) at Institute facilities
-
Location: Mumbai, Maharashtra (Dadar West address) for on-site service
-
EMD/financials: Not specified in data; bidders should prepare typical EMD per GEM norms
-
Experience: Demonstrated HVAC AMC experience for educational institutions preferred
-
Standards/quality: Compliance with bid terms; certificates per bid document; IS/IEC equivalence if specified
Terms & Conditions
-
25% variation tolerance on contract quantity/duration before award and after issuance
-
On-site service obligation with a local Maharashtra office
-
Mandatory submission of certificates/documents; otherwise bid rejection
Important Clauses
Payment Terms
Not specified in data; bidders should refer to GEM terms and AMC service agreements for payment structure
Delivery Schedule
Delivery/installation to be conducted at the designated Mumbai address; exact timelines not disclosed
Penalties/Liquidated Damages
Penalties not detailed in provided data; bidders must review bid document and ATC for LD clauses
Bidder Eligibility
-
Must have a local Maharashtra office or prove proximity to Mumbai for service support
-
Demonstrated experience in AMC or maintenance of air conditioning systems
-
Submission of mandatory certificates and documents as per bid terms
Tender Data
Bid Details
Quantity
1
Similar Category
ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system Customized AMC/CMC for Pre-owned Products Operation And Maintenance Of HVAC System (Heating, Ventilation And Air Conditioning System)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Comprehensive AMC for Air Conditioners
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
15
Delivery Details
Delivery Locations
1
Delivery Cities
Mumbai
Delivery Pincodes
400028
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rithu M K | 400028,VEER SAWARKAR MARG, DADR (WEST) | Mumbai | Maharashtra | 400028 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 10
GeM-Bidding-9858557.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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Other Documents
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar AMC HVAC projects
Financial statements or solvency proof
EMD/Security deposit submission proof
Technical bid documents and compliance certificates
OEM authorizations or dealership certificates (if applicable)
Certificates mandated in ATC/Corrigendum
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for the air conditioner AMC tender in Mumbai?
To bid, you must submit mandatory documents (GST, PAN, experience certificates, financials, EMD), ensure an MA office presence, and comply with ATC/corrigenda. The contract allows up to 25% variation pre- and post-award. Include on-site service capabilities and preventive maintenance plans.
What documents are required for the Maharashtra HVAC AMC bid?
Required documents include GST certificate, PAN card, experience certificates for similar AMC work, financial statements, EMD proof, technical bid documents, and OEM authorizations if applicable. Ensure all certificates are current and uploaded with the bid.
What is the delivery location for the AC maintenance bid in Mumbai?
Delivery/installation is at the Institute Of Hotel Management And Catering Technology, Veer Savarkar Marg, Dadar West, Mumbai 400028. The bidder must plan on-site service and possible installation support at this address.
What are the key eligibility criteria for AMC service providers?
Eligibility requires a Maharashtra-based service presence, proven HVAC AMC experience for institutions, and submission of mandatory documents per bid. No explicit turnover or duration is stated; bidders should meet typical prevailing GEM norms and certificate requirements.
What are the variation terms for contract quantity or duration?
The buyer may adjust contract quantity or duration by up to 25% before award and after issuance. For lump-sum service contracts, scope and value can increase up to 25% with the service provider's consent.
How will service performance penalties be structured in this tender?
Penalty details are not provided in the available data. Bidders should review the bid document, ATC, and corrigenda for liquidated damages, service level penalties, and performance bonds applicable to AMC contracts.