GEM

Not Disclosed Organization Air Freshener & Hygiene Supplies Tender Panchkula Haryana 2025 IS 4199 & NABL Testing

Posted

17 Oct 2025, 06:20 pm

Deadline

07 Nov 2025, 07:00 pm

Location

PANCHKULA , HARYANA

Progress

Issue17 Oct 2025, 06:20 pm
AwardPending
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Quantity

4650

Key Highlights

  • • Brand/OEM requirements: insecticide act registration verification where applicable
  • • Technical certifications: NABL/ILAC accredited test reports; IS 4199 compliance for cresylic acid
  • • Special clauses: advance sample approval before bulk manufacture; option for quantity variation up to 25%
  • • Eligibility: financial standing without liquidation; undertaking required
  • • Warranty/AMC: not specified in data; reference to testing and conformity requirements
  • • Penalties: LDs or contract termination possible for non-conformance after sample approval

Tender Overview

Organization: Not disclosed; procurement encompasses air freshener, toilet paper and related hygiene supplies for the Panchkula, Haryana region. Estimated value and quantity details are not disclosed; the scope references multiple generic product categories, including form, packing, and marking. Unique aspects include Governing Specification and testing requirements through NABL/ILAC labs, with emphasis on sample approvals prior to bulk supply. The tender highlights a broad compliance framework, midline packaging and marking specifics, and a request for advance samples where applicable.

Technical Specifications & Requirements

  • Product category includes air freshener form, fragrance, and packing details; Net Volume per Pack with a tolerance of ±10%; Cresylic Acid content in soap limited to 0.25%–0.75% by mass per IS 4199 clause 4.5.1; requires Governing Specification and BIS/BIS-marked standards where applicable.
  • Physical dimensions such as length x breadth (inch), weight per piece (g), size per bottle (ml), and packaging details like dusters per pack must be specified; testing reports must be NABL/ILAC accredited or from Central Government Labs.
  • Additional categories cover urinal cube material, toilet paper ply/eco-mark conformity, and bristle material specs for brushes; advance samples approval is mandatory before bulk supply, with potential sample-based rework timelines.

Terms, Conditions & Eligibility

  • EMD/financial standing: bidder must demonstrate sound financial standing and not be under liquidation; an undertaking is required.
  • Delivery & sample terms: advance sample submission within 5 days of contract award; approval timeline of up to 5 days for modifications; bulk supply to follow approved sample.
  • Compliance & certification: insecticide registration under Insecticide Act 1968 where applicable; NABL/ILAC testing confirmation; brand/OEM specifications to be adhered to; penalty and option clauses applicable as per buyer terms.

Key Specifications

  • Cresylic acid content between 0.25% and 0.75% by mass (IS 4199)

  • Net Volume per Pack with ±10% tolerance

  • Form: air freshener; fragrance details; packing per bottle (ml)

  • Toilet paper: ECO Mark conformity; ply rating; sheet area ≥ 135 cm²

  • BIS marked where applicable; IS/ISO standards cited by governing specification

  • NABL/ILAC accredited test reports required for conformity

Terms & Conditions

  • Option clause allowing quantity variation up to 25% during contract

  • Advance sample submission within 5 days of award with 5-day modification window

  • Shipment must follow approved sample; non-conformance may lead to contract termination

Important Clauses

Payment Terms

Not explicitly provided; standard bid terms imply payment upon delivery or milestone per contract

Delivery Schedule

Delivery period starts after final order; option to extend based on quantity variation calculations

Penalties/Liquidated Damages

Not detailed; sample approval delays trigger delivery schedule adjustments; potential LDs on deviating supplies

Bidder Eligibility

  • Financially sound bidder with no liquidation or bankruptcy

  • Experience in supplying hygiene products or related consumer goods

  • Capability to provide NABL/ILAC-compliant test reports or Central Government Lab reports

Technical Specifications 16 Items

Item #1 Details

View Catalog
Category Specification Requirement
Certification Governing technical specification Conforming to IS 4199
Material Cresylic Acid present in soap (If Yes, it must be between 0.25 to 0.75 percent by mass , as per clause 4.5.1 of IS 4199) No
Quantity Net Volume per Pack (in Liter) (Tolerance :- ± 10%) 200 ml

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar products

4

Financial statements or solvency certificate

5

EMD payment proof or security deposit

6

Technical bid documents and product conformity certificates

7

OEM authorization or dealer/ distributor authorization (where applicable)

8

NABL/ILAC test reports or Central Government Lab test reports

Frequently Asked Questions

How to bid for Panchkula air freshener and toilet paper tender 2025?

Bidders must submit GST, PAN, financials, and experience certificates along with technical conformity. Provide NABL/ILAC test reports or Central Lab reports proving IS 4199 cresylic acid compliance and eco/mark conformity for toilet paper. Upload advance sample details within 5 days of award and comply with 25% quantity option terms.

What documents are required for this hygiene supplies tender in Haryana?

Required documents include GST certificate, PAN, financial statements, EMD proof, technical bid, OEM authorizations, and NABL/ILAC test reports. Ensure insecticide registration where applicable and BIS markings for conforming products per governing specifications.

What are the key technical standards for cresylic acid in soap in this bid?

The tender mandates cresylic acid content between 0.25%–0.75% by mass as per IS 4199 clause 4.5.1, with governing specification documentation. Suppliers must provide test reports verifying this exact range from NABL/ILAC labs.

When is advance sample submission required for this bid in Panckula?

Advance samples must be submitted within 5 days of contract award. The buyer reviews within 5 days and provides required modifications. Bulk production follows only after approved samples; delays may adjust the delivery schedule without LD.

What are the packaging and quantity requirements for bottles and dusters?

Pack specifics include net quantity per bottle (ml), dustsers per pack, and size in inches for packaging. Ensure correct packing and marking as per the governing specification, with clear color design for handle and bristles as applicable.

Are NABL/ILAC test reports mandatory for this tender?

Yes. The tender requires NABL/ILAC accredited or Central Government Lab test reports to prove conformity to the specified product standards, including IS 4199 cresylic acid limits and eco-mark criteria for toilet paper.

What is the delivery and variation clause for quantities in this bid?

The buyer reserves the right to increase/decrease quantity up to 25% at contract award and during the contract. Delivery timelines scale with quantity using a formula, with a minimum extended period of 30 days.

What brand or OEM requirements are specified for this procurement?

The tender notes brand/OEM considerations via conformity with standards (IS 4199, NABL/ILAC), and insecticide registration where applicable. Ensure OEM authorizations are included if required and conform to marking, packaging, and finish requirements.

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