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State Election Commission Uttar Pradesh Printing Tender 2026 - A4 60gsm/65gsm Printing Rates & 32-Page Register Standards

Bid Publish Date

18-Feb-2026, 1:25 pm

Bid End Date

05-Mar-2026, 2:00 pm

Value

₹8,35,200

Location

BIJNOR , UTTAR PRADESH

Progress

Issue18-Feb-2026, 1:25 pm
AwardPending
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Quantity

2009

Category

A4 size paper 60gsm with one side printing

Bid Type

Two Packet Bid

Categories 2

DERBY SHOE SUPPLY OF SYNTHETIC FABRIC

Tender Overview

State Election Commission (UP) invites bids for printing services and associated paper procurement across multiple A4 formats. Scope covers A4 60gsm single-sided printing, A4 65gsm double-sided printing, A4 65gsm 32-page election expense registers, and 100-page election result registers with staples. Estimated contract value is ₹835,200. Delivery and quantity adjustments follow a 25% option clause, with rates fixed at contract; location focus is Uttar Pradesh. This procurement targets government printing needs, offering a standardized scope across five items and a straightforward BOQ; flexibility on quantities supports demand spikes while maintaining pricing integrity.

Technical Specifications & Requirements

  • Product category: A4 paper printing (60gsm one-side, 65gsm two-side), A4 65gsm 32-page expense registers including cover, A4 65gsm 100-page election result registers including printing and stapling
  • Estimated value: ₹835,200
  • Delivery terms: Delivery period can adjust with 25% quantity variation; minimum extension time basis is calculated per formula, with a minimum 30 days
  • Standards compliance: Not specified; bidders should verify compatibility with UP government printing specs and standard document formats
  • BOQ details: 5 line items listed, with N/A quantities in available data; assume standardised print runs for government stationery
  • Special terms: Option clause allows increased quantity at contracted rates during contract currency

Terms, Conditions & Eligibility

  • EMD: Not specified in data provided
  • Delivery window: Extended delivery allowed via option clause with formula ((increased quantity ÷ original quantity) × original delivery period), min 30 days
  • Payment terms: Not disclosed in data
  • Documentation: Standard tender submission documents likely required (GST, PAN, experience); OEM authorisation may be needed for printing services
  • Warranties/LD: Not specified
  • Eligibility: Bidders must comply with option clause and deliver per contracted rates; ensure capability for government printing orders in Uttar Pradesh

Key Specifications

  • Product/service names: A4 paper printing (60gsm single-sided, 65gsm double-sided), A4 65gsm 32-page expense register, A4 65gsm 100-page election result register with printing and stapling

  • Quantities: Not specified in BOQ; five items exist with N/A quantities

  • Value indicators: Estimated value ₹835,200

  • Experience: Government printing procurement experience recommended

  • Quality/standards: No explicit standards listed; bidders should align with government printing quality expectations

Terms & Conditions

  • Option clause allows up to 25% quantity variation at contract rates

  • Delivery period calculated with a minimum 30 days extension

  • EMD/financial specifics not provided in tender data; verify during bid submission

Important Clauses

Payment Terms

Not specified in provided data; bidders should seek confirmation during bid clarifications and align with UP government procurement payment practices

Delivery Schedule

Delivery extends per 25% quantity variation with formula: (increased quantity ÷ original quantity) × original delivery period; minimum 30 days

Penalties/Liquidated Damages

Not specified; bidders should request LD terms during bid finalization and align with standard government printing contracts

Bidder Eligibility

  • Experience in government printing or equivalent bulk printing for public sector

  • Ability to supply A4 60gsm and 65gsm paper and perform stapling for 100-page and 32-page registers

  • Compliance with UP procurement norms and document submission requirements

Documents 4

GeM-Bidding-9005431.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 A4 size paper 60gsm with one side printing Rs. 400 per thousand 1,000 thousand [email protected] 45
2 A4 size double sided printing rate on 65 GSM paper including paper Rs. 449.00 per thousand 1,006 thousand [email protected] 45
3 Printing rate including paper on A4 size quarter cardsheet paper 120 GSM Rs. 1.50 per piece 1 per pc [email protected] 45
4 Printing rate of Expense Account Register 32 pages including cover on A4 size 65 GSM paper including paper Rs. 25.00 per piece 1 each [email protected] 45
5 100 Pages Election Result Register A4 Size 65 GSM Paper including paper Printing on one side and Stapling Rate Rs. 400.00 per thousand 1 each [email protected] 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for government printing or similar work

4

Financial statements demonstrating stability

5

EMD/Security deposit documents (if applicable)

6

Technical bid documents and sample prints (if requested)

7

OEM authorisation or printer supplier certifications (if required by buyer)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid on Uttar Pradesh printing tender for A4 paper in 2026

Bidders should register on the GEM portal, submit GST and PAN proofs, provide prior government printing experience, and attach financial statements. Ensure compliance with the 25% quantity option clause and prepare samples of A4 60gsm single-sided and A4 65gsm double-sided printing. Verify expected EMD requirements during bid clarification.

What documents are required for UP printing procurement bid 2026

Required documents include GST certificate, PAN, experience certificates in government printing, financial statements, and any OEM authorizations. Attach technical bid documents and sample prints if requested, plus security deposit/EMD proof if applicable. Ensure bid submission aligns with Uttar Pradesh State Election Commission guidelines.

What are the technical specs for A4 paper printing in UP tender

Specs cover A4 60gsm single-side printing, A4 65gsm double-sided printing, A4 65gsm 32-page expense registers with cover, and A4 65gsm 100-page election result registers with printing and stapling. No explicit ISO/IS standards listed; bidders should confirm standard alignment with government printing norms.

When is the delivery window for UP printing contract with option clause

Delivery extension follows the option clause: increased quantity time = (increased ÷ original) × original delivery period, with a mandatory minimum of 30 days. If original delivery is under 30 days, the extension equals the original period. Plan for potential delays and coordinate with production and logistics teams.

What are the payment terms for UP State Election Commission procurement

Actual payment terms are not disclosed in the data. Bidders should seek clarification during bid submission and be prepared to comply with standard government payment timelines, often including milestones tied to delivery and acceptance, with potential advance payment depending on contract negotiation.

How to meet eligibility for UP government printing tender 2026

Eligibility requires demonstrated government printing experience, readiness to supply B5/A4 print runs, and compliance with submission of GST, PAN, and financial statements. Also, adherence to the 25% variation clause and ability to supply five item types with stapling and binding where required.

What is the estimated contract value for UP printing tender

The tender states an estimated value of ₹835,200 for the entire required printing and paper procurement package, encompassing all five items. Bidders should tailor pricing to these rates, considering potential quantity adjustments up to 25% during the contract period.