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Rural Development And Panchayat Raj Department Maharashtra All in One PC, MFP, and Line Interactive UPS Tender 2026

Bid Publish Date

13-Feb-2026, 6:02 pm

Bid End Date

27-Feb-2026, 7:00 pm

Location

THANE , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue13-Feb-2026, 6:02 pm
Corrigendum23-Feb-2026
AwardPending
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Quantity

24

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Option Clause enabling ±25% quantity adjustment during contract
  • • Scope includes Supply, Installation, Testing and Commissioning
  • • OEM turnover criteria and bidder turnover requirements for last 3 financial years
  • • Service Centre availability in each consignee state for carry-in warranty
  • • Warranty and battery warranty terms for UPS and batteries
  • • Factory preloaded OS with certification and specific RAM/Storage/Display specs
  • • IS/ISO standards cited through product specifications and testing benchmarks
  • • Delivery period calculations linked to last delivery order date with minimum 30 days
  • • No BOQ items listed; emphasis on integrated IT hardware and UPS

Categories 5

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM MICRO CONTROLLER

Tender Overview

The Rural Development and Panchayat Raj Department, Maharashtra, seeks procurement of All in One PC (V2), Multifunction Printer (Print, Scan, Copy) (Q2), and Line Interactive UPS with AVR (V2) for the THANE, MAHARASHTRA region. The bid covers supply, installation, testing, and commissioning, with an optional 25% quantity variation and extended delivery logistics. Key differentiators include on-site/off-site service considerations and OEM turnover criteria for bidders. The scope emphasizes integrated office solutions for rural development operations within Maharashtra, with emphasis on compliant installations and post-delivery support.

Technical Specifications & Requirements

  • Product categories: All in One PC (V2), Multifunction Printer (MFP), Line Interactive UPS with AVR (V2)
  • Essential features: factory preloaded operating system with certification, RAM type and size, storage capacity, display size, and print speeds per ISO/IEC 24734 for A4/A3, monochrome and color
  • UPS specs: inverter efficiency, battery warranty, AVR variation, and minimum guaranteed battery backup time; print/scan/copy capabilities with auto duplexing; paper handling with feeder and main trays
  • Connectivity: standard ports and network options; warranty terms for UPS and batteries; service centre requirements in the consignee state
  • Financial/contract scope: supply, installation, testing, commissioning with price inclusive of all components

Terms & Eligibility

  • Delivery: option clause allows ±25% quantity variation at contract rates; delivery timing tied to last delivery order date with a minimum extension mechanism
  • Turnover: bidder and OEM average annual turnover criteria for last 3 financial years (audited balances or CA certificate required)
  • Service & Support: functional service centre in each consignee state for carry-in warranty unless on-site warranty applies; pre-bid compliance required
  • Documentation: compliance with terms, EMD/secure deposits as applicable, and OEM authorizations where required

Key Specifications

  • All in One PC (V2): factory preloaded OS with certification, RAM type and capacity, storage type and capacity, display size, and USB/HDMI ports

  • Multifunction Printer: print speeds per ISO/IEC 24734 (A4 mono/color, A3 mono/color), auto duplex, paper handling with feeders

  • Line Interactive UPS with AVR (V2): inverter efficiency, AVR voltage regulation, backup time, battery warranty, total Harmonic Distortion, rated output voltage

  • Connectivity: standard ports and network interfaces; service centre coverage in Maharashtra

  • Warranty: UPS battery warranty duration and post-delivery support terms

Terms & Conditions

  • Delivery quantity may vary up to 25% at contract, with rates fixed for exercised extensions

  • Scope includes Supply, Installation, Testing and Commissioning of all three product categories

  • Turnover criteria require 3-year average turnover for bidder and OEM with proper documentation

Important Clauses

Payment Terms

Payment terms to be defined in the bid; ensure compliance with payment schedules and any advance/retention conditions

Delivery Schedule

Delivery period calculated from last date of original delivery order; option-based extensions apply with minimum 30 days

Penalties/Liquidated Damages

LD/penalty terms to be as per standard procurement terms; ensure compliance with delivery and warranty commitments

Bidder Eligibility

  • Minimum average annual turnover as specified for bidder and OEM over the last 3 financial years

  • Functional Service Centre availability in Maharashtra for carry-in warranty

  • Experience in supply, installation, testing, and commissioning of IT hardware and UPS systems

Documents 6

GeM-Bidding-8980366.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-12400, Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 8
Storage Type of Storage Installed with the System SATA SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.0 TYPE A, 1-USB 3.1 Gen 1 TYPE A, 1-USB TYPE C, 2-USB 3.1 Gen 1 TYPE A, Universal Audio Jack
Generic Stand Standard

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating turnover for last 3 financial years

4

OEM authorization/certification for offered products

5

Technical bid documents detailing specifications compliance

6

Experience certificates of similar supply and installation projects

7

Bid security/EMD as applicable

8

Certification of on-site or carry-in service capability in Maharashtra

Corrigendum Updates

1 Update
#1

Update

23-Feb-2026

Extended Deadline

27-Feb-2026, 7:00 pm

Opening Date

27-Feb-2026, 7:30 pm

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid on IT hardware tender in Thane Maharashtra 2026 with OEM turnover criteria

Bidders must meet turnover criteria for both bidder and OEM over the last three financial years, provide audited balances or CA certificates, and submit OEM authorizations. Pioneering service capability in Maharashtra is required, along with GST, PAN, and experience certificates. Include supply, installation, testing, and commissioning costs in the bid.

What documents are required to participate in the Maharashtra IT equipment procurement

Submit GST registration, PAN, audited financial statements or CA certificate showing turnover, OEM authorization for offered products, technical bid detailing specifications, and experience certificates for similar projects. Include EMD documentation and proof of service centre availability in Maharashtra.

What are the delivery terms and quantity variation for this tender in Thane

The purchaser may increase or decrease quantity by up to 25% at contract, with extended delivery time calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days. Delivery starts from the last date of the original delivery order.

Which standards or certifications are required for the All in One PC and UPS

Factory preloaded operating system with certification is required for PCs, and UPS performance should meet AVR regulation standards with backup time guarantees. OEM certifications and compliance with relevant IS/ISO standards should be included in the bid.

When is the scope of supply and project delivery for supply installation testing

Scope includes Supply, Installation, Testing, and Commissioning (SITC) of all three product categories. Bidders must ensure complete integration, site readiness, and post-delivery support in Maharashtra with applicable service centers.

What are the warranty and service terms for the UPS and batteries

UPS warranty terms apply to line interactive units, with battery warranty from delivery date. Ensure AVR performance, backup time specifications, and post-delivery service availability within Maharashtra; provide service centre contact details and response times in the bid.

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