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Indian Army Ambala Security Equipment Tender 2026 – ORD DEPOT Registration, Manufacturer Authorization, 50% Option Clause

Bid Publish Date

21-Feb-2026, 12:13 am

Bid End Date

03-Mar-2026, 9:00 am

Value

₹2,04,413

Location

AMBALA , HARYANA

Progress

Issue21-Feb-2026, 12:13 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

95

Category

84703M73M00 V12

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Manufacturer Authorization/OEM certificate required for non-manufacturer bids
  • • Technical standards: Not specified; focus on ORD DEPOT registration and bidder credibility
  • • Special clauses: Option clause enabling +/-50% quantity variation at contracted rates
  • • Eligibility: No liquidation or bankruptcy; verification via undertaking
  • • Warranty/AMC: Not specified in tender text
  • • Penalties/LD: Not specified in tender text
  • • Delivery: No fixed delivery timeline provided; plan for military procurement lead times
  • • Registration: ORD DEPOT empanelment/registration mandatory to participate

Categories 4

AGITATORS BRAKE AIRCRAFT WINDOWS TURBINE PUMPS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for security equipment under a tender located in AMBALA, HARYANA. Estimated value is ₹204,413.00. The procurement involves five BOQ items, though specific quantities and item descriptions are not listed. A unique priority is the requirement for ORD DEPOT registration and OEM/Manufacturer authorization. The award may include an option clause allowing up to 50% quantity variation at contracted rates, with delivery timing tied to the original order date. This tender emphasizes compliance with vendor registration and documented financial health, rather than explicit product specifications. Vendors should prepare for formal bid submission and verification of mandatory documents.

Technical Specifications & Requirements

  • No product-level specifications are included in the tender text; bidders must rely on generic security equipment provision expectations.
  • Critical process requirements include ORD DEPOT registration, and Manufacturer Authorization or OEM certificate with name, designation, address, email, and phone number.
  • The bid must accommodate an option clause permitting up to 50% increase/decrease in quantity during contract execution, with corresponding delivery time adjustments. SCRUTINY will verify supplier credibility and capability to fulfill orders in line with military procurement norms.
  • Documentation focus includes PAN, GSTIN, cancelled cheque, and EFT mandate; GST is to be applied per actuals or applicable rates, whichever is lower.
  • No explicit delivery timeline is provided; bids should anticipate typical military procurement lead times and ensure readiness for post-award logistics.

Terms & Eligibility

  • Sellers must not be in liquidation or bankruptcy; provide an undertaking.
  • GST applicability is supplier-determined; reimbursement aligns with actuals or lower applicable rate.
  • Mandatory documents: PAN, GSTIN, cancelled cheque, EFT mandate (certified by bank).
  • OEM authorization is mandatory for authorized distributors; NDA to be uploaded on bidder letterhead.
  • Registration/empanelment with ORD DEPOT is required to bid; prospective bidders should complete registration before bid opening.

Key Specifications

  • Product category: Security equipment (as per tender title, specifics not provided)

  • Estimated contract value: ₹204,413.00

  • Quantity: Not disclosed in BOQ; 5 items but N/A details

  • Standards/certifications: Not specified; emphasis on OEM authorization and ORD DEPOT registration

  • Delivery/installation: Timelines not stated; option clause allows up to 50% quantity variation

  • Quality/Testing: Not specified; rely on standard military procurement vetting

Terms & Conditions

  • EMD: Not specified; bidder undertakes credibility and financial health

  • Delivery: Option clause governs quantity timing; no fixed schedule provided

  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, NDA required

Important Clauses

Option Clause

Purchaser may increase or decrease order quantity up to 50% at contract rates; delivery period adjusts from last original delivery date with minimum 30 days

ORD DEPOT Registration

Bidder must be registered/empanelled/enlisted with ORD DEPOT for required goods/services on bid opening date

Manufacturer Authorization

OEM authorization or distributor certificate with full contact details required for bid submission

Bidder Eligibility

  • Not in liquidation, court receivership, or bankruptcy; provide undertaking

  • Registered bidder with ORD DEPOT or eligible for registration before bid opening

  • Manufacturer authorization from OEM for non-manufacturers; NDA submitted with bid

Documents 5

GeM-Bidding-9022344.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 31100M80C00 LV7 MARUTI 31100 M 80C00 MOTOR ASSY STARTING 20 nos gaurav2 15
2 35500M80000 LV7 MARUTI 35500 M 80000 LAMP ASSY FRONT FOG 21 nos gaurav2 15
3 52300M83050 LV7 MARUTI 52300 M 83050 SHOES SET REAR BRAKE 3 nos gaurav2 15
4 84703M73M00 V12 LV7 MARUTI 84703M73M00-V12 MIRROR ASSY INNER REAR VIEW 43 nos gaurav2 15
5 2540-008747 LV7 TATA 2540-008747 ARM WINDSHIELD WIPER 8 nos gaurav2 15

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate copy certified by bank

5

Manufacturer Authorization/OEM authorization form with contact details

6

Non-disclosure declaration on bidder letterhead

7

Undertaking declaring no liquidation/bankruptcy

8

ORD DEPOT registration proof (if already registered) or pre-bid registration status

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for the Indian Army tender in Ambala 2026 security equipment?

Bidders must be ORD DEPOT registered, provide PAN, GSTIN, cancelled cheque, and EFT mandate. OEM authorization is required for distributors, and a NDA must be uploaded. The tender permits up to 50% quantity variation; confirm delivery readiness and submit required documents with the bid.

What documents are required for ORD DEPOT registration bid in Ambala?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, NDA, and an undertaking of financial reliability. Ensure the ORD DEPOT registration status is active before bid opening and attach proof in the bid submission for compliance.

What is the estimated contract value and item details for this Army tender?

The estimated value is ₹204,413.00 with five BOQ items listed, though item-specific quantities are not disclosed. Prepare for five line items and align pricing to the contracted rates if the option clause is exercised during procurement execution.

What is the option clause used in the Ambala Army tender?

The purchaser may alter quantity by up to 50% of the bid quantity at contracted rates, including during the currency of the contract. Delivery time extends from the last date of the original delivery order, with a minimum extension of 30 days.

What are the essential OEM authorization requirements for bidders?

Bidders must provide an OEM authorization/Certificate detailing name, designation, address, email, and phone number. If bidding as an authorized distributor, attach the certificate from the OEM and ensure it covers the exact product category requested by the Army tender.

What are the GST terms for this Ambala procurement tender 2026?

GST applicability is to be determined by the bidder; the buyer will reimburse GST at actuals or applicable rates, whichever is lower, subject to the quoted GST percentage. Ensure GSTIN is valid and correctly reflected in the bid.

What is required for non-disclosure and confidentiality in this Army bid?

Submit a Non-Disclosure Declaration on the bidder’s letterhead, confirming no disclosure of contract details, specifications, designs, or patterns to third parties, with the risk of legal action for breaches under governing rules.

When should bidders ensure OEM authorization and ORD DEPOT eligibility?

Ensure OEM authorization and ORD DEPOT eligibility are confirmed before bid opening; without registration or authorization, the bid may be disqualified. Prepare the required certificates and verification documents in advance to meet bid submission deadlines.