P.c.c.f., Odisha Forest & Environment Department Desktop Computer & Multifunction Printer Tender Bhubaneswar Odisha 2026
Progress
RAKey Highlights
- • Explicit 25% quantity variation clause at order and during contract currency
- • IS/IEC 24734 based printing speeds for A4/A3, monochrome and color
- • On-site OEM warranty requirement for desktop PCs and MFMs
- • Pre-loaded OS by Desktop OEM, with RAM/SSD/HDD specifications to be defined
- • Option for extended delivery period with a defined calculation method
- • Review ATC document attached by buyer for any additional terms
- • No BOQ items currently listed; scope suggests a bundled PC + MFM solution
Tender Overview
Organization: P.c.c.f., Odisha, Bhubaneswar; procuring Entry and Mid Level Desktop Computer and Multifunction Machine (MFM) solutions. No BOQ items listed; no explicit quantity or estimated value shown. Tender focuses on core computing hardware and MFM capabilities with OEM pre-loaded OS, RAM, SSD/HDD specs, and monitor availability. A notable differentiator is the inclusion of an option clause allowing a 25% quantity variation at contracted rates and a structured delivery extension formula. This tender is positioned as a government procurement, with a clear emphasis on standard-compliant desktop and MFM configurations within Odisha state.
Technical Specifications & Requirements
- Product scope includes desktop computer configurations and multifunction printers (MFM) with front-end features like pre-loaded OS by the Desktop OEM, and detailed RAM, storage (SSD/HDD) and monitor options.
- Key technical facets include: RAM capacity (GB), SSD/HDD storage capacities (GB), monitor availability and screen size, printing capabilities (ISO/IEC 24734 speeds for A4/A3, mono/color), auto duplexing, and paper handling (ADF, trays).
- Printing performance must cover: A4 monochrome/color speeds (PPM) and A3 mono/color speeds (PPM) per ISO/IEC 24734, with 2-sided output.
- Warranty: On-site OEM warranty for the requested equipment, with unspecified duration in the data.
- Additional generic attributes mention multiple repeated categories (Storage, Printing, Connectivity) implying a comprehensive MFM and PC bundle, aligned to Odisha government procurement norms.
- The tender references OEM pre-loaded OS and standard computer components; no explicit brands or model numbers are provided in the available data.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may adjust quantity by up to 25% during contract placement and currency; extended delivery time uses a formula: ((increase quantity ÷ original quantity) × original delivery period) with a minimum of 30 days.
- Vendors must comply with the option-based delivery extensions and bid accordingly.
- The buyer has not published a delivery schedule, payment terms, or complete EMD details in the available data. Bidders should expect standard government terms and prepare to negotiate delivery timelines post-award.
- The data references a Buyer Added ATC and a linked ATC document; bidders should review the ATC for any hidden conditions or clarifications prior to submission.
Key Specifications
-
Desktop computer with factory pre-loaded OS by Desktop OEM
-
RAM capacity in GB to be installed; exact value not specified
-
Storage: SSD capacity in GB and HDD capacity in GB
-
Monitor availability and screen size in CM
-
On-site OEM warranty duration in years
-
Printer/scanning specs: ISO/IEC 24734 speeds for A4 and A3 in mono/color
-
Auto duplexing (2-sided) feature for printing
-
Original Document Feeder type and main paper tray count
-
Connectivity options (network interfaces)
Terms & Conditions
-
EMD details not disclosed in available data; submit per tender rules
-
Delivery schedule contingent on option clause with 25% quantity variation
-
Review ATC and attached documents for completeness and compliance
Important Clauses
Payment Terms
Not specified in the provided data; bidders should await the full T&C or ATC for payment schedule and milestones
Delivery Schedule
Delivery timing linked to original delivery order with potential extensions as per 25% quantity variation; minimum 30 days added time
Penalties/Liquidated Damages
Not detailed in the provided data; verify ATC for LD provisions and performance guarantees
Bidder Eligibility
-
Experience in supplying desktop computers and multifunction printers to government or large organizations
-
Compliance with OEM pre-loaded OS and on-site OEM warranty requirements
-
Ability to meet 25% quantity variation and delivery extension terms
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | BANDHU4U SERVICES PRIVATE LIMITED Under PMA | Make : hp Model : HP 285 G8 MT R3 5300G DOS 32512SSD3 wifi 19.5" | 14-01-2026 08:01:46 | |
| 2 | KACIOUS SYSTEMS PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 SFF i5 12400 Win11P 16512SSD3 23.8" | 13-01-2026 18:18:12 | |
| 3 | LNT SYSTEMS AND SERVICES Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512Pcie1 27” | 13-01-2026 20:48:13 | |
| 4 | Mahi enterprise Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 21.5" IPS | 13-01-2026 17:09:11 | |
| 5 | MINAS STORES Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 21.5" IPS | 13-01-2026 17:27:35 | |
| 6 | SUN INFOWAY Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 21.5" | 13-01-2026 22:08:25 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | LNT SYSTEMS AND SERVICES Under PMA Winner | ₹7,93,496 | Item Categories : Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Multifunction Machine MFM (V2) |
| L2 | SUN INFOWAY Under PMA | ₹7,94,293 | Item Categories : Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Multifunction Machine MFM (V2) |
🎉 L1 Winner
LNT SYSTEMS AND SERVICES Under PMA
Final Price: ₹7,93,496
Reverse Auction Schedule
Start
20-Jan-2026, 5:00 pm
End
21-Jan-2026, 5:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
13
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
105 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2) , Multifunction Machine MFM (V2) (Q2)
Authority Records
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Documents 6
GeM-Bidding-8792068.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar desktop and MFM supply
Financial statements (last 3 years or as requested)
EMD/Security deposit proof (as applicable)
Technical bid documents demonstrating OS pre-load and OEM warranty terms
OEM authorizations or manufacturer授权 (if bidding as an authorized reseller)
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level, Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100, AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional, Window 11 Home, DOS or Equivalent, Linux, Window 11 STF (Shape the Future) |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD Plus HDD@5400 RPM, NVMe-SSD Plus HDD@7200 RPM, HDD @5400RPM, HDD @7200RPM, NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 0 as HDD Only Installed, 500, 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed, 500, 1000, 2000 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1), No |
| Monitor | Screen Size (in CMs) | 48.26 - 53 (19.0" - 20.87"), 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8"), 63.1 - 68 (24.84" - 26.77"), 68.1 - 73 (26.81" - 28.74"), 73.1 - 78 (28.78" - 30.71"), 78.1 - 83 (30.75" - 32.68"), 83.1 - 88 (32.72" - 34.65"), NA as No Monitor |
| WARRANTY | On Site OEM Warranty (in Year) | 1, 2, 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the desktop computer and MFM tender in Odisha?
Bidders should submit the technical bid with OEM authorization, GST, PAN, and financials; provide evidence of prior similar supply, and ensure compliance with the 25% quantity variation clause and the ISO/IEC 24734 printing standards. Review the ATC for delivery terms and warranty expectations.
What documents are required for the Odisha procurement bid 2026?
Required documents include GST certificate, PAN card, up-to-date experience certificates for similar supplies, financial statements, EMD proof, OEM authorization, and technical bid detailing OS pre-load and warranty terms; ensure all documents match the tender’s ATC.
What are the ISO standards referenced for printing performance?
The tender specifies ISO/IEC 24734 printing speeds for A4 and A3 sizes, in both mono and color; bidders must demonstrate compliant print speeds, duplexing capability, and paper handling through ADF and trays as applicable.
What is the delivery extension formula for quantity changes?
Delivery time expands using: (Increase quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may be applied to reach the extended quantity within contract terms.
What warranty is required for the desktop and MFM equipment?
On-site OEM warranty is required for the purchased desktops and MFMs; bidders must confirm duration (in years) and coverage details in the final bid and warranty certificate.
Where can I access the ATC document for this tender?
The ATC document is uploaded by the buyer; bidders should click the provided link in the tender portal to view and incorporate any additional terms or clarifications into their submission.
What is the scope of OS pre-loading in this procurement?
Tenders require factory pre-loaded operating systems by the Desktop OEM; bidders must provide OEM confirmation of OS version, licensing terms, and compatibility with hardware configurations proposed.
What are the key eligibility criteria for this Odisha bid?
Eligibility includes prior supply experience for desktops/MFM to government bodies, valid GST/PAN, financial stability, OEM authorizations, and ability to satisfy 25% quantity variation and timely delivery per ATC terms.