GEM

P.c.c.f., Odisha Forest & Environment Department Desktop Computer & Multifunction Printer Tender Bhubaneswar Odisha 2026

Bid Publish Date

04-Jan-2026, 7:46 am

Bid End Date

14-Jan-2026, 10:00 am

Location

CUTTACK , ODISHA

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Progress

Issue04-Jan-2026, 7:46 am

Reverse AuctionCompleted

AwardCompleted

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Quantity

Key Highlights

• Explicit 25% quantity variation clause at order and during contract currency
• IS/IEC 24734 based printing speeds for A4/A3, monochrome and color
• On-site OEM warranty requirement for desktop PCs and MFMs
• Pre-loaded OS by Desktop OEM, with RAM/SSD/HDD specifications to be defined
• Option for extended delivery period with a defined calculation method
• Review ATC document attached by buyer for any additional terms
• No BOQ items currently listed; scope suggests a bundled PC + MFM solution

Categories 1

MACHINE

Tender Overview

Organization: P.c.c.f., Odisha, Bhubaneswar; procuring Entry and Mid Level Desktop Computer and Multifunction Machine (MFM) solutions. No BOQ items listed; no explicit quantity or estimated value shown. Tender focuses on core computing hardware and MFM capabilities with OEM pre-loaded OS, RAM, SSD/HDD specs, and monitor availability. A notable differentiator is the inclusion of an option clause allowing a 25% quantity variation at contracted rates and a structured delivery extension formula. This tender is positioned as a government procurement, with a clear emphasis on standard-compliant desktop and MFM configurations within Odisha state.

Technical Specifications & Requirements

Product scope includes desktop computer configurations and multifunction printers (MFM) with front-end features like pre-loaded OS by the Desktop OEM, and detailed RAM, storage (SSD/HDD) and monitor options.
Key technical facets include: RAM capacity (GB), SSD/HDD storage capacities (GB), monitor availability and screen size, printing capabilities (ISO/IEC 24734 speeds for A4/A3, mono/color), auto duplexing, and paper handling (ADF, trays).
Printing performance must cover: A4 monochrome/color speeds (PPM) and A3 mono/color speeds (PPM) per ISO/IEC 24734, with 2-sided output.
Warranty: On-site OEM warranty for the requested equipment, with unspecified duration in the data.
Additional generic attributes mention multiple repeated categories (Storage, Printing, Connectivity) implying a comprehensive MFM and PC bundle, aligned to Odisha government procurement norms.
The tender references OEM pre-loaded OS and standard computer components; no explicit brands or model numbers are provided in the available data.

Terms, Conditions & Eligibility

Option Clause: Purchaser may adjust quantity by up to 25% during contract placement and currency; extended delivery time uses a formula: ((increase quantity ÷ original quantity) × original delivery period) with a minimum of 30 days.
Vendors must comply with the option-based delivery extensions and bid accordingly.
The buyer has not published a delivery schedule, payment terms, or complete EMD details in the available data. Bidders should expect standard government terms and prepare to negotiate delivery timelines post-award.
The data references a Buyer Added ATC and a linked ATC document; bidders should review the ATC for any hidden conditions or clarifications prior to submission.

Key Specifications

Desktop computer with factory pre-loaded OS by Desktop OEM
RAM capacity in GB to be installed; exact value not specified
Storage: SSD capacity in GB and HDD capacity in GB
Monitor availability and screen size in CM
On-site OEM warranty duration in years
Printer/scanning specs: ISO/IEC 24734 speeds for A4 and A3 in mono/color
Auto duplexing (2-sided) feature for printing
Original Document Feeder type and main paper tray count
Connectivity options (network interfaces)

Terms & Conditions

EMD details not disclosed in available data; submit per tender rules
Delivery schedule contingent on option clause with 25% quantity variation
Review ATC and attached documents for completeness and compliance

Important Clauses

Payment Terms

Not specified in the provided data; bidders should await the full T&C or ATC for payment schedule and milestones

Delivery Schedule

Delivery timing linked to original delivery order with potential extensions as per 25% quantity variation; minimum 30 days added time

Penalties/Liquidated Damages

Not detailed in the provided data; verify ATC for LD provisions and performance guarantees

Bidder Eligibility

Experience in supplying desktop computers and multifunction printers to government or large organizations
Compliance with OEM pre-loaded OS and on-site OEM warranty requirements
Ability to meet 25% quantity variation and delivery extension terms

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Yes

Item Category

Entry and Mid Level Desktop Computer (Q2) , Multifunction Machine MFM (V2) (Q2)

Authority Records

ENVIRONMENT AND FOREST DEPARTMENT

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Bid Preparation GeM Registration Document Filing

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Documents 6

GeM-Bidding-8792068.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Technical Specifications 3 Items

Item #1 Details

View Catalog

Category	Specification	Requirement
PROCESSOR	Description of Stores	Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR	Computer Type	Entry Level, Mid Level
PROCESSOR	Processor Number	AMD Ryzen 3 5300G, Intel Core i3 12100, AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM	Factory Pre-loaded Operating System by Desktop OEM	Window 11 Professional, Window 11 Home, DOS or Equivalent, Linux, Window 11 STF (Shape the Future)
MEMORY (RAM)	RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System)	16, 32 Or higher
STORAGE	Type of Storage Installed with the System	NVMe-SSD Plus HDD@5400 RPM, NVMe-SSD Plus HDD@7200 RPM, HDD @5400RPM, HDD @7200RPM, NVMe-SSD
STORAGE	SSD - Storage Capacity (in GB)	0 as HDD Only Installed, 500, 512, 1024, 2048 Or higher
STORAGE	HDD - Storage Capacity (in GB)	0 as SSD only Installed, 500, 1000, 2000 Or higher
Monitor	Availibility of Monitor	Yes as per IS 13252 (Part 1), No
Monitor	Screen Size (in CMs)	48.26 - 53 (19.0" - 20.87"), 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8"), 63.1 - 68 (24.84" - 26.77"), 68.1 - 73 (26.81" - 28.74"), 73.1 - 78 (28.78" - 30.71"), 78.1 - 83 (30.75" - 32.68"), 83.1 - 88 (32.72" - 34.65"), NA as No Monitor
WARRANTY	On Site OEM Warranty (in Year)	1, 2, 3, 4, 5 Or higher

Item #2 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Inkjet, Laser
Generic	Type of Printing	Monochrome (Black), Colour Or higher
Printing	Print Paper Size	A4 and Legal, A4, A3 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 6 to 11 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	No, Yes Or higher
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Number of Main Paper Tray	1, 2, 3, 4
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Item #3 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Inkjet, Laser
Generic	Type of Printing	Monochrome (Black), Colour Or higher
Printing	Print Paper Size	A4 and Legal, A4, A3 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 6 to 11 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	No, Yes Or higher
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Number of Main Paper Tray	1, 2, 3, 4
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Required Documents

GST Registration certificate

Permanent Account Number (PAN) card

Experience certificates for similar desktop and MFM supply

Financial statements (last 3 years or as requested)

EMD/Security deposit proof (as applicable)

Technical bid documents demonstrating OS pre-load and OEM warranty terms

OEM authorizations or manufacturer授权 (if bidding as an authorized reseller)

Reverse Auction Schedule

Completed

Start

20-Jan-2026, 5:00 pm

End

21-Jan-2026, 5:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No	Seller	Item	Date
1	BANDHU4U SERVICES PRIVATE LIMITED Under PMA	Make : hp Model : HP 285 G8 MT R3 5300G DOS 32512SSD3 wifi 19.5"	14-01-2026 08:01:46
2	KACIOUS SYSTEMS PRIVATE LIMITED Under PMA	Make : hp Model : HP 280 G9 SFF i5 12400 Win11P 16512SSD3 23.8"	13-01-2026 18:18:12
3	LNT SYSTEMS AND SERVICES Under PMA	Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512Pcie1 27”	13-01-2026 20:48:13
4	Mahi enterprise Under PMA	Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 21.5" IPS	13-01-2026 17:09:11
5	MINAS STORES Under PMA	Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 21.5" IPS	13-01-2026 17:27:35
6	SUN INFOWAY Under PMA	Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 21.5"	13-01-2026 22:08:25

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank	Seller	Final Price	Item
L1	LNT SYSTEMS AND SERVICES Under PMA Winner	₹7,93,496	Item Categories : Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Multifunction Machine MFM (V2)
L2	SUN INFOWAY Under PMA	₹7,94,293	Item Categories : Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Multifunction Machine MFM (V2)

🎉 L1 Winner

LNT SYSTEMS AND SERVICES Under PMA

Final Price: ₹7,93,496

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for the desktop computer and MFM tender in Odisha?

Bidders should submit the technical bid with OEM authorization, GST, PAN, and financials; provide evidence of prior similar supply, and ensure compliance with the 25% quantity variation clause and the ISO/IEC 24734 printing standards. Review the ATC for delivery terms and warranty expectations.

What documents are required for the Odisha procurement bid 2026?

Required documents include GST certificate, PAN card, up-to-date experience certificates for similar supplies, financial statements, EMD proof, OEM authorization, and technical bid detailing OS pre-load and warranty terms; ensure all documents match the tender’s ATC.

What are the ISO standards referenced for printing performance?

The tender specifies ISO/IEC 24734 printing speeds for A4 and A3 sizes, in both mono and color; bidders must demonstrate compliant print speeds, duplexing capability, and paper handling through ADF and trays as applicable.

What is the delivery extension formula for quantity changes?

Delivery time expands using: (Increase quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may be applied to reach the extended quantity within contract terms.

What warranty is required for the desktop and MFM equipment?

On-site OEM warranty is required for the purchased desktops and MFMs; bidders must confirm duration (in years) and coverage details in the final bid and warranty certificate.

Where can I access the ATC document for this tender?

The ATC document is uploaded by the buyer; bidders should click the provided link in the tender portal to view and incorporate any additional terms or clarifications into their submission.

What is the scope of OS pre-loading in this procurement?

Tenders require factory pre-loaded operating systems by the Desktop OEM; bidders must provide OEM confirmation of OS version, licensing terms, and compatibility with hardware configurations proposed.

What are the key eligibility criteria for this Odisha bid?

Eligibility includes prior supply experience for desktops/MFM to government bodies, valid GST/PAN, financial stability, OEM authorizations, and ability to satisfy 25% quantity variation and timely delivery per ATC terms.

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Documents 6

GeM-Bidding-8792068.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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P.c.c.f., Odisha Forest & Environment Department Desktop Computer & Multifunction Printer Tender Bhubaneswar Odisha 2026

Key Highlights

Categories 1

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Additional Tender Data

Commercial Details

Authority Records

BID & GeM Expert Consultancy

Documents 6

GeM-Bidding-8792068.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

Buyer uploaded ATC document

GEM General Terms and Conditions Document

Past Similar Tenders (Historical Results)

Panchayati Raj Department Odisha Desktop Computer & Multifunction Printer Tender 2025 – IS/ESSIS & General Specifications

Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Multifunction Machine MFM (V2)

Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Multifunction Machine MFM (V2)

Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Multifunction Machine MFM (V2)

Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Multifunction Machine MFM (V2)

Technical Specifications 3 Items

Item #1 Details

Item #2 Details

Item #3 Details

Required Documents

Reverse Auction Schedule

Technical Results

Reverse Auction Results Final Prices

Frequently Asked Questions

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Unlock Tender Documents

Documents 6

GeM-Bidding-8792068.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

Buyer uploaded ATC document

GEM General Terms and Conditions Document

Documents

Unlock All Documents

GeM-Bidding-8792068.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

Buyer uploaded ATC document

GEM General Terms and Conditions Document