GEM

National Institute Of Technology West Godavari Gas Chromatograph Mass Spectrometer Tender 2025

Posted

21 Oct 2025, 04:51 pm

Deadline

11 Nov 2025, 05:00 pm

Location

WEST GODAVARI , ANDHRA PRADESH

Progress

Issue21 Oct 2025, 04:51 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Manufacturer Authorization required with OEM details
  • • Dedicated toll-free service support and escalation matrix must be provided
  • • 1-year warranty from final acceptance or after installation/completion
  • • Minimum average turnover for bidder and OEM over last 3 years
  • • GST handling: reimbursement as per actuals or applicable rates, within quoted GST
  • • Supply, Installation, Testing and Commissioning included in bid price
  • • West Godavari, Andhra Pradesh site logistics and installation considerations
  • • ATC/Corrigendum compliance: all certificates and documents must be uploaded

Categories 3

SCIENTIFIC EQUIPMENT GAS CHROMATOGRAPHS CRYSTALLOGRAPHY EQUIPMENT

Tender Overview

The National Institute Of Technology (NIT) in West Godavari, Andhra Pradesh invites bids for the Supply and Installation of a Gas Chromatograph Mass Spectrometer (GC-MS). The procurement covers supply, installation, testing and commissioning, with a 1-year warranty post final acceptance. Bidders must demonstrate OEM authorization, provide dedicated service support, and meet turnover criteria for three prior financial years. The tender emphasizes post-installation support, escalation contacts, and compliance with GST as applicable. Location-specific logistics and integration within the department of Higher Education context are key differentiators for this GC-MS procurement in Andhra Pradesh.

Technical Specifications & Requirements

  • Product: Gas Chromatograph Mass Spectrometer (GC-MS) for analytical chemistry workflows
  • Scope: Supply, Installation, Testing and Commissioning included in bid price
  • Warranty: 1 year from final acceptance/installation completion
  • OEM/MA: Manufacturer Authorization required; include OEM details if bidding via distributor
  • Service Support: Dedicated toll-free number and Escalation Matrix for technical support
  • GST: Bid price to include applicable GST; reimbursement as per actuals or lower rate per bid, subject to caps
  • Turnover: Bidder and OEM must meet minimum average annual turnover over last 3 years, as specified in bid document
  • Documentation: Upload required certificates and documents per ATC/Corrigendum, failure leads to rejection
  • Installation site: West Godavari, Andhra Pradesh; ensure installation & commissioning are scoped
  • Compliance: Certification and testing requirements to be aligned with product standards and site installability

Terms, Conditions & Eligibility

  • EMD/Deposit: Not explicitly stated in provided data; bidders should verify via bid documents
  • Warranty: 1 year warranty after acceptance/installation
  • Turnover: Minimum average annual turnover for bidder and OEM over last 3 years; documentary evidence required
  • Authorization: OEM authorization form with complete contact details for distributors/service providers
  • Service: Dedicated toll-free support and escalation matrix required
  • GST: GST handling as per applicable rates; reimbursement policy as described
  • Documentation: Upload all certificates and mandatory documents listed in bid, failing which bid may be rejected

Key Specifications

  • Product/service name: Gas Chromatograph Mass Spectrometer (GC-MS)

  • Scope: Supply + Installation + Testing + Commissioning

  • Warranty: 1 year from acceptance/installation

  • Service: Dedicated toll-free number + escalation matrix

  • Documentation: OEM authorization + mandatory certificates per ATC

Terms & Conditions

  • 1-year warranty post-acceptance/installation

  • OEM authorization required for bidders using distributors

  • Turnover criteria for bidder and OEM over the last 3 years

  • GST handling as per actuals or lower rate

  • Dedicated service support with escalation matrix

Important Clauses

Payment Terms

GST handling per actuals or lower rate; bid price must include GST; reimbursement mechanism as per applicable rates

Delivery Schedule

Supply, installation, testing and commissioning to be completed within project timelines stated in bid documents

Penalties/Liquidated Damages

Lesser of specified LD provisions in ATC; ensure timely delivery and performance as per contract terms

Bidder Eligibility

  • Minimum average annual turnover over last 3 years as specified in bid document

  • OEM authorization for GC-MS or authorized distributor with complete OEM details

  • Dedicated service support capability (toll-free number and escalation matrix)

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Audited financial statements or CA certificate for turnover (last 3 years)

4

OEM Manufacturer Authorization/Distributorship certificate

5

Technical compliance certificates for GC-MS (if any)

6

Experience certificates of similar GC-MS supply/installation projects

7

Installation & commissioning plan

8

Warranty policy document and support contact details

9

Escalation matrix and toll-free contact information

Frequently Asked Questions

How to bid for GC-MS tender in West Godavari Andhra Pradesh 2025

Bidders should prepare OEM authorization, GST details, and turnover certificates for last 3 years, plus a detailed installation plan. Include dedicated service support contact and escalation matrix. Ensure compliance with ATC requirements and upload all mandatory certificates to avoid rejection.

What documents are required for GC-MS procurement in Andhra Pradesh

Submit GST registration, PAN, 3-year turnover audited or CA-certified, OEM authorization, GC-MS technical certificates, installation/commissioning plan, warranty terms, and service support details. Upload experience certificates for similar projects and ensure compliance with ATC and corrigenda.

What are the warranty and service terms for GC-MS supply

The GC-MS comes with a 1-year warranty from final acceptance or after installation completion. A dedicated toll-free service line and a defined escalation matrix must be provided by the bidder or OEM to ensure prompt support.

What is the turnover requirement for bidders and OEMs for this GC-MS bid

Bidder and OEM must demonstrate minimum average annual turnover for the last three financial years, supported by audited statements or CA certificate. If the company is under 3 years old, turnover is calculated from the date of incorporation onward.

How is GST handled for GC-MS procurement in this tender

GST will be reimbursed based on actuals or the lower applicable rate, subject to the quoted GST percentage. The bid price must reflect GST, with reimbursement streamlined per statutory norms.

What is required for OEM authorization in the GC-MS bid

Submit a Manufacturer Authorization/Certificate detailing OEM name, contact, address, email, and phone. The authorisation must cover supply, installation, testing, commissioning, and after-sales support for the GC-MS equipment.

What are the delivery and installation expectations for the GC-MS

Delivery, installation, testing and commissioning should be completed as per the project timeline specified in the bid. Ensure readiness for on-site installation in West Godavari, with site readiness and utility requirements addressed in the plan.

What certifications or testing standards apply to GC-MS equipment

Bidders must furnish product compliance certificates, OEM certifications, and any relevant standards indicated in ATC. Ensure GC-MS meets regulatory and quality criteria and provide documentation for audit trail during submission.

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