The Cotton Corporation Of India Limited Toner & Ink Cartridges Tender Raigad Maharashtra 2026
Bid Publish Date
29-Aug-2026, 12:18 pm
Bid End Date
08-Sep-2026, 1:00 pm
Location
Progress
Key Highlights
- • HP certificate verification required for bidder eligibility
- • 25% quantity increase/decrease option clause during contract
- • Delivery period extension methodology with minimum 30 days
- • Generic cartridge categories for toner/ink consumables
- • Raigad, Maharashtra location for tender execution
- • Contextual alignment with OEM model numbers and minimum yield
- • No BOQ items specified; focus on compatibility and grade
- • Office printer consumables procurement for Cotton Corporation of India
Tender Overview
The Cotton Corporation Of India Limited invites bids for toner cartridges, ink cartridges and printer consumables in Raigad, Maharashtra. This procurement targets generic cartridge categories for various office printers, with no fixed BOQ quantity listed. The scope emphasizes replacement cartridges and consumables suitable for multiple OEM models, including color types and minimum yield expectations. A notable differentiator is the bidder eligibility check involving HP India verification of the submitting HP certificate by CCI, adding a technical eligibility step. The opportunity covers procurement of consumables to support routine printing operations across the Maharashtra location.
Technical Specifications & Requirements
- Product Class of Cartridge entries; Color of Ink/Toner and Type of Cartridge/Consumable to be supplied are highlighted as GENERIC.
- Model Number of OEM printers/consumables and Minimum yield (pages) are required to match OEM specifications.
- Suitable for multiple printer brands and multifunction devices as per tender data, with emphasis on generic compatibility.
- Expectation for accurate compatibility details to ensure consumable performance with stated printer models.
- Delivery and origin details not specified; supplier should align with standard procurement practices for consumables.
- HP certificate verification step for bidder eligibility through HP India adds a concrete conformity requirement.
- Emphasis on meeting general quality and compatibility standards for office printing consumables.
Terms, Conditions & Eligibility
- Option Clause allows purchaser to increase/decrease quantity up to 25% of bid/contract quantity during and after award, with delivery time adjustments described.
- Delivery period extensions are calculated via a defined formula, with a minimum 30 days; performance evaluation relies on contract quantities.
- Eligibility criteria include HP certificate verification by CCI; only after verification will bidders be technically qualified.
- The clause requires compliance with the option and delivery framework; other financial terms are not explicitly stated.
- Documentation and verification steps are part of standard procurement; bidders should prepare in line with HP India verification process.
Key Specifications
-
Toner/ink cartridges and consumables for printers must align with generic product classifications
-
Model numbers of OEM printers and cartridges to be supplied must be provided
-
Minimum yield and page/output capacity to be specified by bidder
-
Color of ink/toner to be offered (color or monochrome)
-
Brand compatibility with multiple printer/MFD brands implied
-
HP certificate verification by CCI as a pre-qualification step
Terms & Conditions
-
Option to adjust quantity up to 25% within contract duration
-
Delivery period adjustments follow a defined calculation rule
-
HP certificate verification is mandatory for technical qualification
Important Clauses
Payment Terms
Not explicitly stated; bidders should anticipate standard government procurement payment practices after delivery
Delivery Schedule
Delivery timing governed by option clause and computed extensions with a minimum of 30 days
Penalties/Liquidated Damages
Not specified; bidders should seek clarification on LD terms during bid process
Bidder Eligibility
-
HP certificate verification by CCI is mandatory for technical qualification
-
Experience in supplying toner/ink cartridges may be required
-
Compliance with generic cartridge compatibility standards
Tender Data
Bid Details
Quantity
182
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Thane
Delivery Pincodes
400614
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manish Rajendrakumar Jain | 400614,Kapas Bhawan, Plot 3- A, Sector 10 CBD Belapur, Navi Mumbai | Thane | Maharashtra | 400614 | 100 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 15
GeM-Bidding-9813638.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
CATALOG-Specification-6
CATALOG Specification
CATALOG-Specification-7
CATALOG Specification
CATALOG-Specification-8
CATALOG Specification
CATALOG-Specification-9
CATALOG Specification
CATALOG-Specification-10
CATALOG Specification
CATALOG-Specification-11
CATALOG Specification
CATALOG-Specification-12
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates in supplying toner/ink cartridges
Financial statements (last 2-3 years)
EMD/Security deposit documentation (amount not specified in data)
Technical bid documents demonstrating cartridge compatibility
OEM authorizations or certificates (HP verification readiness)
Technical Specifications
12 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP Laser 107a Printer, HP Laser 107w Printer, HP Laser 108a Printer, HP Laser 108w Printer, HP Laser MFP 133pn Printer, HP Laser MFP 135a Printer, HP Laser MFP 135w Printer, HP Laser MFP 136a Printer, HP Laser MFP 136nw Printer, HP Laser MFP 136w Printer, HP Laser MFP 137fnw Printer, HP Laser MFP 138fnw Printer, HP Laser MFP 138pn Printer, HP Laser MFP 138pnw Printer, HP Laser MFP 138p Printer |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP 110A Blk Original Laser Toner Cartridge-W1112A |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to prepare for the toner cartridge tender in Raigad Maharashtra 2026?
Bidders should compile GST, PAN, financial statements, experience certificates, and EMD documentation. Include OEM authorizations and HP certificate readiness for verification by CCI. Ensure cartridge compatibility with multiple printer models and provide minimum yield data per model.
What documents are required for the The Cotton Corporation of India Limited consumables bid?
Submit GST certificate, PAN, company details, 2-3 years of financials, toner/ink cartridge experience certificates, HP certificate status, OEM authorizations, and technical specifications for each cartridge type proposed. Include any past supply orders and delivery capabilities.
What are the technical specifications for compatible printer cartridges in this tender?
Provide product class, printer/MFD brand compatibility, cartridge type (toner/ink), color, OEM model numbers, and minimum yield (pages). Specify model numbers for cartridges and ensure alignment with generic categories listed in tender data.
When is the delivery schedule for supplier shipments under this procurement?
Delivery periods are subject to the option clause allowing a 25% quantity variation. Extensions use a calculated formula with a minimum 30 days. Confirm delivery start after the last order date and adjust per extended quantity.
How does HP certificate verification affect eligibility for this tender in Maharashtra?
CCI requires HP certificate verification before technical qualification. Bidders must provide valid HP certificates or evidence of readiness for verification. Failure to complete this step may disqualify the bid from further technical evaluation.
What are the payment terms for the Cotton Corporation of India toner procurement?
The tender data does not state explicit payment terms. Bidders should anticipate standard procurement norms and seek confirmation on milestones, delivery acceptance, and payment timelines during bid submission and clarification rounds.