Indian Air Force Executive Conference Table with Integrated AV & Cable Management System Tender Nagpur 2026
Bid Publish Date
04-Sep-2026, 11:06 am
Bid End Date
14-Sep-2026, 12:00 pm
Location
Progress
Tender Overview
The Indian Air Force (Department Of Military Affairs) invites bids for an executive conference table in a racetrack shape with Integrated Audio-Visual and Cable Management System. The procurement location is Air Force Station Sonegaon, Nagpur, Maharashtra. Although the BOQ shows zero items, the contract requires Detailed Design Drawings approved within 5 days of award, with modification lists provided by the Buyer within 5 days. The option clause allows a ±25% quantity variation at contract rates, with delivery time recalculated if extended. The engagement targets a non-obsolete product with at least a 7-year residual market life and a turnover threshold aligned to the bidder’s last three years’ audited results. The delivery, installation, and commissioning (where applicable) occur at the Nagpur address, under a framework that prioritizes conformity to approved drawings and timely approvals. Unique differentiators include on-site installation and the AV integration scope, plus compliance with Buyer-drawn design changes. This tender emphasizes controlled design approvals, option-based quantity adjustments, and a requirement for sustained product availability. Keywords: tender in Nagpur, IAF procurement, conference table with AV, racetrack conference table.
Technical Specifications & Requirements
- Product: Executive Conference Table (racetrack shape) with Integrated Audio-Visual & Cable Management System
- Delivery/Installation: at Air Force Station Sonegaon, Nagpur, Maharashtra 440005
- Design approvals: Submit Detailed Design Drawings within 5 days of award; Buyer to approve or list modifications within 5 days
- Quantity/Order flexibility: up to 25% increase/decrease during contract; delivery period adjusted proportionally, min 30 days; original delivery period applies if not more than 30 days
- Market life: offered products must have at least 7 years residual market life and must not be end-of-life per OEM
- Financial standing: bidder turnover must meet the criteria stated in the bid document for the last three years; audited balance sheets or CA certificates required
- Warranty/Support: not explicitly detailed; ensure OEM support and post-sales service as per buyer drawings
- Compliance: no explicit standards listed; ensure compatibility with AV integration and cable management requirements
- Documentation: Detailed Design Drawings, OEM authorizations, and financial documents per terms
Terms, Conditions & Eligibility
- EMD: not specified in data; bidders must verify payment terms in the bid
- Turnover: minimum average annual turnover over the last three years as per bid; provide audited statements or CA certification
- Obsolescence: product must have at least 7 years residual market life; not declared end-of-life by OEM
- Delivery/LD: delivery period as per original schedule; option clause may extend time with no LD for drawing approval delays
- Installation: on-site installation at Air Force Station Sonegaon, Nagpur; submission of Detailed Design Drawings mandatory
- Financial health: bidder should not be in liquidation or under court receivership
- Documentation: GST, PAN, experience certificates, OEM authorizations, and technical/commercial bids as required
- Compliance: bidders must align to buyer's approval of drawings and modifications; non-compliance may impact delivery
Key Specifications
-
Product: Executive Conference Table, racetrack shape with Integrated Audio-Visual & Cable Management System
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Delivery location: Air Force Station Sonegaon, Nagpur 440005, Maharashtra
-
Delivery window: as per original delivery period with option clause allowing ±25% quantity variation
-
Quality requirement: product to have at least 7 years residual market life; not end-of-life per OEM
-
Documentation: Detailed Design Drawings due within 5 days; modifications list within 5 days
-
Turnover: last 3-year average turnover as per bid document; evidence via audited statements or CA certificate
Terms & Conditions
-
Option Clause: up to 25% quantity variation at contracted rates with adjusted delivery time
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Drawing approvals: Detailed Design Drawings due within 5 days of award; modifications provided within 5 days
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Delivery address: Air Force Station Sonegaon, Nagpur; installation on-site where applicable
Important Clauses
Payment Terms
Not explicitly stated; bidders should verify terms in the bid and align with delivery milestones and PKD
Delivery Schedule
Delivery period recalculated if approval delays occur; minimum extension logic based on (increased quantity/original quantity) × original delivery period, with a 30-day minimum
Penalties/Liquidated Damages
Not specified; ensure clarity on LDs or penalties in the final contract; verify with buyer
Bidder Eligibility
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Not under liquidation, court receivership, or similar adverse financial status
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Turnover: average of last 3 years meets threshold in bid document
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Not end-of-life for offered product per OEM; 7+ years residual market life
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Experience in AV-integrated conference furniture or related installations
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | FINAL TOUCH VENTURES Under PMA | Item Categories : Executive Conference Table racetrack shape with Integrated Audio-Visual & Cable Management System | |
| L2 | AS Enterprises Under PMA | Item Categories : Executive Conference Table racetrack shape with Integrated Audio-Visual & Cable Management System | |
| L3 | AIRNIC INFRA PRIVATE LIMITED( MSE Social Category:OBC ) Under PMA | Item Categories : Executive Conference Table racetrack shape with Integrated Audio-Visual & Cable Management System |
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
12
Past Performance
10 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Executive Conference Table racetrack shape with Integrated Audio-Visual & Cable Management System
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Nagpur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Nagpur | Nagpur | - | - | 1 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9802277.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
10
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate for turnover (last 3 years)
Experience certificates for similar conference-table AV-integrated installations
OEM authorizations / dealership certificates for conference furniture and AV components
Technical bid with design drawings and compliance statements
Detailed Design Drawings submission within 5 days of award
Certificate of non-liquidation / no court receivership
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for the conference table AV integration tender in Nagpur?
Bidders must submit GST, PAN, turnover proofs for three years, and experience certificates for AV-enabled conference furniture. Include OEM authorizations and Detailed Design Drawings within 5 days of award; ensure the table meets 7-year residual life and on-site installation at Air Force Station Sonegaon.
What documents are required for the Air Force Nagpur AV conference table bid?
Required documents include GST registration, PAN card, audited turnover statements for the last 3 years, experience certificates, OEM authorizations, technical bid with design drawings, and the Detailed Design Drawings and modification lists submitted within 5 days of award.
What are the key technical requirements for the racetrack conference table?
Key requirements include racetrack-shaped table with Integrated Audio-Visual and Cable Management System, on-site installation at Nagpur, and compliance with drawings approved by the buyer. The product must have at least 7 years residual market life and not be end-of-life per OEM.
When is the delivery window and how are extensions calculated?
Delivery extensions can be triggered by the option clause allowing ±25% quantity changes. Extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days unless the original period is longer.
What about payment terms for the Air Force procurement?
Payment terms are not explicitly stated; bidders should verify in the final contract. Align milestones with delivery, installation, and approval of Detailed Design Drawings to ensure timely payment upon successful completion.
What standards or OEM certifications are required for the AV components?
The tender requires OEM authorizations for the conference table and AV components, with a focus on non-obsolescence and 7-year residual life. Specific standards are not listed; bidders should provide compliance documentation for AV integration components.
What is the eligibility criteria for turnover and financial health?
Bidder must show a minimum average annual turnover over the last three years as per the bid document, supported by audited balance sheets or CA certificates. The bidder must also avoid liquidation or court receivership status.
What is the installation scope at Air Force Station Sonegaon?
On-site installation and commissioning are included where covered in scope. Final delivery should align with approved Detailed Design Drawings, with any buyer-specified modifications incorporated before supply.