Hindustan Petroleum Corporation Ltd A3 Size Multifunction Printer MFP Tender SAGAR Madhya Pradesh 2026
Bid Publish Date
24-Oct-2026, 6:40 pm
Bid End Date
04-Nov-2026, 7:00 pm
Location
Progress
Key Highlights
- • A3 Size Multifunction Printer (MFP) procurement by Hindustan Petroleum Corporation Ltd for SAGAR, Madhya Pradesh
- • 25% quantity adjustment allowance at contract placement and during currency
- • Delivery period calculations include minimum 30 days extension when applicable
- • Delivery start date linked to last date of original delivery order
- • Buyer Added Bid Specific ATC document applies; bidders must view and comply
- • BOQ not provided in data; prepare for non-standard bidding or later clarification
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for an A3 Size Multifunction Printer (MFP) to meet office automation needs in SAGAR, Madhya Pradesh (470001). The procurement category is focused on an A3 MFP suitable for printing, scanning, copying, and fax-like functionality. The tender scope excludes specific BOQ items in the provided data, signaling a potentially flexible setup. The key differentiators are the standard bid terms and the option clause enabling quantity adjustments up to 25% of bid quantity during contract execution, with corresponding delivery time calculations. The opportunity requires bidders to align with HPCL procurement processes and ensure compliance with the ATC terms referenced in the uploaded document.
Technical Specifications & Requirements
- Product/Service: A3 Size Multifunction Printer (MFP) capable of printing, scanning, copying (and potentially fax)
- Delivery/Qty Flex: Up to 25% quantity increase/decrease at contract award or during currency at contracted rates
- Delivery Period Calculation: Additional time formula: (Extended quantity ÷ Original quantity) × Original delivery period, minimum 30 days; may extend to original delivery period under option clause
- Delivery Start Rule: Commences from the last date of the original delivery order
- ATC/Terms: Reference to an uploaded ATC document; bidders must view and comply with Buyer Added Bid Specific ATC
- BOQ Status: No items listed in BOQ; no quantity/price schedule available from the provided data
- Standards/Compliance: Not specified in the data; bidders should review uploaded ATC for any standards or certifications
- Organizational Context: Procurement aligned with HPCL’s internal purchase governance and supplier evaluation criteria
Terms, Conditions & Eligibility
- Quantity Flexibility: Purchaser may adjust quantity by up to 25% at contract placement and during currency
- Delivery Time: Calculations for additional time must be applied as described; minimum extension period is 30 days when applicable
- Delivery Commencement: From the last date of the original delivery order
- Contractual Rates: Additional quantity will be at the contracted rates
- ATC Compliance: Bidders must view and comply with the Buyer Added Bid Specific ATC document
- Documents: Ensure submission in line with HPCL tender process and ATC requirements
- BOQ: Not provided; bidders should prepare for a non-standard BOQ or be ready to negotiate without itemized quantities
- Remarks: All terms are subject to HPCL procurement rules and the ATC document; non-compliance may disqualify bids
Key Specifications
-
Product/service: A3 size multifunction printer (MFP)
-
Quantity/est. value: Not specified in data
-
EMD: Not disclosed in data
-
Experience: Not specified; bidders should reference ATC
-
Quality/standards: Not specified; review ATC for compliance
-
Delivery: Start after original delivery order; extension rules apply with 30-day minimum
-
OEM/Brand: Not specified; check ATC for any brand requirements
Terms & Conditions
-
25% quantity variation rights during contract; contract rates apply
-
Delivery period extensions follow calculated formula with minimum 30 days
-
ATC document governs bidder obligations and compliance requirements
Important Clauses
Delivery Timelines
Delivery commencement from last date of original delivery order; extended delivery time computed as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Quantity Variations
Purchaser may increase or decrease bid quantity up to 25% during contract placement and currency at contracted rates
ATC Compliance
Bid submission must adhere to Buyer Added Bid Specific ATC document; bidders must view and comply
Bidder Eligibility
-
Experience in supplying or integrating office automation equipment, preferably A3/MFP devices
-
Demonstrated capability to meet HPCL procurement processes and ATC requirements
-
Financial stability evidenced by required financial documents
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Sagar
Delivery Pincodes
470122
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vipin Singh Panwar | 470122,HINDUSTAN PETROLEUM CORPN. LTD, Sagar IRD, Village- Mara, Post- Jerai, Neryavali, Sagar - 470122 | Sagar | - | 470122 | 1 | 30 | - |
Authority Records
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Documents 6
GeM-Bidding-10078403.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Update
Extended Deadline
04-Nov-2026, 1:30 pm
Opening Date
05-Nov-2026, 1:30 pm
Categories
2
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Required Documents
GST registration
PAN card
Experience certificates (relevant to MFP or office automation equipment)
Financial statements (as required by HPCL terms)
EMD/Security deposit documentation per ATC
Technical bid documents and conformity statements
OEM authorization (if bidding on behalf of an OEM)
Any additional documents specified in the uploaded ATC
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for an A3 MFP tender in SAGAR MP 2026?
Bidders should prepare required documents (GST, PAN, financials, experience certificates), review the ATC document, and submit an offer for A3 size multifunction printer. Ensure compliance with HPCL procurement rules and the 25% quantity variation clause. Delivery terms and ATC compliance are critical.
What documents are required for HPCL SAGAR printer bid 2026?
Submit GST certificate, PAN, relevant experience certificates, financial statements, EMD/Security deposit, technical bid and OEM authorizations if applicable. Also include any documents specified in the ATC uploaded by HPCL.
What are the technical requirements for the A3 MFP tender in MP?
The tender specifies an A3 size MFP; exact features are defined in the ATC. Review for scan/copy/print capabilities, duty cycle, connectivity, and warranty details in the ATC to ensure compliance and eligibility.
When is the delivery timeline for HPCL SAGAR tender 2026?
Delivery start is determined from the last date of the original delivery order. If quantity increases, additional time is calculated by the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What is the EMD requirement for the HPCL MFP tender in MP?
The EMD amount is not disclosed in the data; bidders should refer to the ATC document for the exact EMD amount and payment method (DD/online) and ensure readiness to submit along with bid.
How does HPCL handle quantity variations for MFP orders?
HPCL allows up to a 25% increase or decrease in bid quantity at the time of contract and during the currency at contracted rates; ensure pricing remains valid for adjusted quantities.
What is required to comply with the ATC for this HPCL tender?
View the uploaded ATC document linked to the tender and conform to all listed terms, including any standards, certifications, delivery terms, and documentation requirements specified therein.
Where can I find the formal terms and conditions for the SAGAR printer bid?
All formal terms are contained in the Buyer Added Bid Specific ATC document; bidders must access and comply with the ATC alongside HPCL tender rules and the general procurement terms.