Indian Air Force Writing Pens & Stationery Tender South Delhi 2026 ISI/IS 14490 Conformity

Tender Overview

The Indian Air Force, Department of Military Affairs, invites bids for a stationery procurement package in South Delhi, Delhi 110016. The scope includes writing pens, binder clips conforming to IS 8231, sticky notes, glue sticks, plain copier paper ISI marked to IS 14490, black lead pencils IS 1375, markers, highlighters, registers, file/folders, correction fluid pens, staplers, desk pads, and double‑sided tape. The estimated value and EMD are not disclosed. A key differentiator is ISI/IS compliance across multiple product lines and the option clause allowing quantity adjustments up to 25% during contract execution. Service center requirements and post‑award sample approvals shape the delivery and compliance timeline. The tender emphasizes on‑site or carry‑in warranty service considerations and pre/post inspection arrangements, with a need to establish local support if not existing. This is a highly structured government procurement for a bulk stationery supply in the national defense sector, requiring strict adherence to quality standards and delivery discipline.

Technical Specifications & Requirements

• Product categories: Writing pens, binder clips (IS 8231), sticky notes, glue sticks, plain copier paper (ISI IS 14490), black lead pencils (IS 1375), markers, highlighters, registers, file/folders, correction fluid, staplers, desk pads, double‑sided tape.
• Standards referenced: IS 8231, IS 14490 (ISI marked), IS 1375.
• Compliance expectations: ISI/ISI‑mark conformity where specified; batch‑wise quality checks; advance sample approval within 5 days of award; supply per approved sample or corrective modifications within 5 days.
• Delivery/quantity: Option to increase quantity by up to 25% during contract, delivery period linked to original order terms with minimum 30 days for extension.
• Installation/ warranty: Service centers in consignees’ location states; on‑site or carry‑in warranty considerations; documentary evidence required for service setup.
• Inspection: Post‑receipt inspection at consignee site; pre‑dispatch inspection not mandated unless ATC specifies.
• Quality/contract risk: Possible liquidated terms or penalties for major deviations; buy‑back/extension terms not detailed.

Terms, Conditions & Eligibility

• EMD: Amount not disclosed in tender data; payment terms to be clarified in the contract.
• Delivery: Delivery timetable contingent on award and sample approval; extension logic allows subsequent days based on quantity adjustments with a minimum of 30 days.
• Service capability: Mandatory functional service center in the state of each consignee location or establishment within 30 days of award; payment release tied to documentation of service setup.
• Inspection: Post‑receipt inspection at consignee site; advance sample approvals required within 5 days of contract award; modifications to be communicated within 5 days.
• Documentation: Submission of GST registration, PAN, experience, financials, EMD, technical compliance, OEM authorizations as applicable per internal ATC; adherence to delivery and warranty clauses.
• Penalties: Clause for deviations and potential contract termination if major nonconformities are found; LD terms will depend on contract framework.
• Eligibility: Bidders must meet mandatory compliance with IS standards, maintain service centres, and demonstrate capability to supply bulk stationery commodities to government facilities in South Delhi.