Archaeological Survey of India All-in-One Computer Tender Aurangabad Maharashtra 2026 – HP/IS Specifications & 25% Quantity Option

Tender Overview

The Archaeological Survey of India (ASI) seeks an All-in-One PC solution under a procurement with location in Aurangabad, Maharashtra. While the BOQ items are not listed, the category indicates an HP All-in-One class equipment with potential variability up to 25% of bid quantity. The contract contemplates detailed design drawings to be approved within 7 days of award, with modification cycles defined if needed. A flexible delivery window may be adjusted based on drawing approval and option-clauses. This tender emphasizes post-award design alignment and GST considerations, highlighting a structured approval-first approach and adherence to non-obsolescence with OEM life-life verification. Unique aspects include the option to scale quantity and re-baseline delivery after approvals, plus payment/clearance contingencies tied to design sign-off. The procurement keeps a strict emphasis on timely approvals and compliance with buyer-directed design changes to ensure fabrication aligns with approved drawings. This tender is positioned as a standards-driven equipment purchase for a government archival institution and may require vendor readiness for rapid design iteration and formal approvals. Key differentiators include the option-clauses on quantity and the requirement for detailed design drawings before fabrication.

Technical Specifications & Requirements

• No explicit technical specifications published in the tender text. However, critical process requirements are stated:
• Detailed Design Drawings must be submitted within 7 days of contract award for buyer approval, with a responsive list of modifications provided within 7 days of submission.
• If drawing approval delays occur, the delivery period is reset to reflect delay, with no liquidated damages for Buyer-side approval lag.
• Bidders must ensure products are not obsolete and have at least a 1 year residual market life as per OEM declarations.
• There is an option clause allowing quantity adjustments up to 25% during contract or extended delivery periods, with delivery time adjusted by the formula (increased quantity / original quantity) × original delivery period, minimum 30 days.
• GST considerations are to be borne by bidders; reimbursement is as per actuals or applicable rates, capped by the quoted GST percentage.
• The tender requires compliance with non-end-of-life products and active OEM support during the contract.

Terms, Conditions & Eligibility

• Bidders must show they are not under liquidation, court receivership, or bankruptcy; provide an undertaking to this effect with the bid.
• The bidder must quote only non-obsolete products with at least 1 year residual market life as per OEM declarations.
• GST will be borne by the bidder; reimbursement will be as actuals or the lesser of applicable rates, capped by quoted GST percentage.
• Detailed Design Drawings approval is mandatory within 7 days of award; any buyer delay in approval refixes delivery without LD.
• Delivery cadence is linked to the original delivery period, adjustable per the option clause, with a minimum extension of 30 days when applicable.