Higher Education Department Delhi AV Equipment Tender 2026 - Retractable Screen, HDMI Extender & Switcher with 8-Port, CAT6 UTP - 1,000,000
Bid Publish Date
02-Sep-2026, 11:37 am
Bid End Date
17-Sep-2026, 12:00 pm
EMD
₹20,000
Value
₹10,00,000
Location
Progress
Tender Overview
The procurement is issued by the Higher Education Department Delhi for a bundled AV equipment solution, combining a retractable screen, HDMI extender with EDID, HDMI receiver, CAT6 UTP cabling, high-speed HDMI components, cable protector and an 8-port switcher. The estimated contract value is ₹1,000,000 with an EMD of ₹20,000. The scope references seven total BOQ items, though individual quantities are not disclosed. A flexible quantity clause allows up to ±25% variation at contract award and during the contract currency, at contracted rates. Delivery timing follows the option-driven extension formula, with minimum 30 days added under extended quantities. Bidders must comply with safety, insurance, and EHV work requirements per ATC. The opportunity is positioned within Delhi, targeting AV integration for higher education settings.
Technical Specifications & Requirements
- Product/Service names: Retractable screen, HDMI extender with EDID, HDMI receiver, CAT6 UTP, High-speed HDMI cables, Cable protector, 8-port switcher
- Estimated value: ₹1,000,000; EMD: ₹20,000
- Delivery terms: Option clause permits quantity changes up to 25%; delivery period aligns with last delivery order date and extended period rules; minimum 30 days extension
- Standards/Compliance: Not specified; ATC indicates safety, workman compensation, insurance and EHV safety requirements must be followed
- Vendor scope: Seven-item BOQ with undefined quantities; emphasis on AV integration capability and equipment compatibility
- Delivery location: Delhi area; procurement aligns with Higher Education Department activities
- Experience/Capability: ATC requires adherence to safety and risk controls for large AV deployments; no explicit years of experience listed
Terms, Conditions & Eligibility
- EMD: ₹20,000 to be submitted as per ATC requirements
- Quantity variances: Purchaser may modify order by up to ±25%; extended delivery time scales with quantity changes
- Delivery & safety: Compliance with workman compensation, insurance, public liability, and Extra High Voltage safety measures
- ATC: Contractor must follow Buyer Added ATC provisions (viewable in ATC document)
- Documentation: Submissions must align to TCs including GST registration, PAN, experience certificates, financial statements, EMD documents, and OEM authorizations
- Warranty/Penalties: Not specified in available data; ATC terms govern penalties or LD clauses if any
- Quality/Testing: Not detailed; focus is on safety compliance and AV equipment integration readiness
Key Specifications
-
Retractable screen for room AV setup with compatible mounting and ceiling/wall installation
-
HDMI extender with EDID management and long-reach capability
-
HDMI receiver suitable for switching/extension networks
-
CAT6 UTP cabling suitable for high-speed HDMI signals and network data
-
High-speed HDMI cables meeting category standards
-
Cable protector for floor/edge protection
-
8-port HDMI/AV switcher compatible with EDID management
Terms & Conditions
-
EMD amount ₹20,000 payable via approved mode with bid submission
-
+25% quantity variance allowed during and post award
-
Delivery timeline governed by extended delivery period formula
-
Safety, insurance, and EHV safety obligations for contractor
-
GST, PAN, experience, financials, and OEM authorizations required
Important Clauses
Payment Terms
EMD of ₹20,000 required; contract payments to follow ATC terms and approved schedule
Delivery Schedule
Delivery period may extend with quantity changes; minimum 30 days extension under option clause
Penalties/Liquidated Damages
Not explicitly disclosed; penalties governed by Buyer ATC and contract terms
Bidder Eligibility
-
Must meet safety, insurance, and EHV work requirements per ATC
-
Submit GST and PAN with financials and experience in AV deployments
-
Authorized OEM or distributor certifications for AV hardware may be required
Tender Data
Bid Details
Quantity
24
Category
Retractable Screen
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Retractable Screen , HDMI Extender Splitter with EDID , HDMI Receiver , CAT6 UTP , High Speed HDMI Performance , Cable Protector , 8 port Switcher
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
South West
Delivery Pincodes
110078
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Himanshu Aggarwal | 110078,NATIONAL LAW UNIVERSITY, DELHI SECTOR-14, DWARKA | South West | Delhi | 110078 | 4 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9776897.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
Retractable Screen
As per specification
HDMI Extender Splitter with EDID
As per specification
HDMI Receiver
As per specification
CAT6 UTP
As per specification
High Speed HDMI Performance
As per specification
Cable Protector
As per specification
8 port Switcher
As per specification
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Retractable Screen | As per specification | 4 | pieces | [email protected] | 15 | |
| 2 | HDMI Extender Splitter with EDID | As per specification | 1 | pieces | [email protected] | 15 | |
| 3 | HDMI Receiver | As per specification | 1 | pieces | [email protected] | 15 | |
| 4 | CAT6 UTP | As per specification | 8 | pieces | [email protected] | 15 | |
| 5 | High Speed HDMI Performance | As per specification | 8 | pieces | [email protected] | 15 | |
| 6 | Cable Protector | As per specification | 1 | pieces | [email protected] | 15 | |
| 7 | 8 port Switcher | As per specification | 1 | pieces | [email protected] | 15 |
Categories
7
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for AV deployment or related projects
Financial statements (audited or PAN-based)
EMD submission proof (demand draft or online payment receipt)
Technical bid/compliance certificates
OEM authorizations or dealer certificates (if applicable)
Any safety, insurance, and EHV compliance documents
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for AV equipment tender in Delhi Higher Education Department 2026
Bidders must submit GST, PAN, experience certificates, financial statements and EMD of ₹20,000. Ensure OEM authorizations and technical compliance documents are attached. Follow ATC terms for quantity adjustments up to 25% and extended delivery timelines. Prepare a detailed AV equipment BOM including retractable screen, HDMI extender with EDID, HDMI receiver, CAT6 UTP, and 8-port switcher.
What documents are required for Delhi AV procurement bid 2026
Required documents include GST certificate, PAN card, experience certificates in AV deployments, financial statements, EMD proof, technical bid documents, and OEM authorizations. Ensure compliance with safety and insurance provisions as per ATC; attach any safety certifications and insurance details to avoid bid rejection.
What are the technical specifications for AV components in this tender
The tender requires a retractable screen, HDMI extender with EDID, HDMI receiver, CAT6 UTP, high-speed HDMI cables, cable protector, and an 8-port switcher. Quantities are unspecified; emphasis is on compatibility and integration readiness for an educational AV setup in Delhi by the Higher Education Department.
When is the delivery deadline for the Delhi AV tender 2026
Delivery timelines are governed by the option clause, allowing up to 25% quantity variation. The base delivery period starts from the last delivery order date, with a minimum 30-day extension in extended periods. Specific dates are not provided; bidders should plan for flexible scheduling and confirm delivery windows during bidding.
What are the EMD requirements for the Delhi AV equipment bid
The EMD amount is ₹20,000. Submit via the prescribed mode in the ATC. Ensure the EMD is valid through the bid submission and any potential extension periods per the option clause. Include EMD details with technical bid and verify payment confirmation in the bid packet.
What safety and insurance terms apply to AV deployment bids in Delhi
Contractors must provide workmen compensation, public liability, and property damage insurance, plus adherence to Extra High Voltage safety measures. Compliance with ATC safety requirements is mandatory; bidders should attach proof of insurance coverage and safety program documentation to the bid.
What is included in the AV equipment BOQ for this Delhi tender
BOQ lists seven items across AV components: retractable screen, HDMI extender with EDID, HDMI receiver, CAT6 UTP, high-speed HDMI cables, cable protector, and an 8-port switcher. Exact quantities are not disclosed; bidders should prepare a consolidated quote per item and verify with the Buyer ATC for quantity variance rights.
How to verify OEM authorizations for the Delhi AV bid
Check for official OEM authorization or dealer certificates accompanying the bid. If unavailable, supply authorized distributor letters and confirm warranty terms directly with the OEM. Ensure the documentation aligns with ATC requirements and AV hardware compatibility standards.