Indian Army Desktop Computers Tender Samba Jammu & Kashmir 2026 - Ryzen 5 / i5 13th+, Windows 11 Pro 25H2 Offline Activated
Bid Publish Date
24-Oct-2026, 6:45 pm
Bid End Date
27-Oct-2026, 9:00 am
Location
Progress
Key Highlights
- • AMD Ryzen 5 or Intel i5 13th Gen+ processors preferred
- • Windows 11 Pro 25H2 offline activated only
- • 3-year commercial warranty mandatory
- • Onsite OS installation by purchaser-facing technical team
- • Quantity variation up to 25% during contract and extended delivery time
- • No BOQ items published; focus on standard desktop configurations
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for Entry and Mid Level Desktop Computers in Samba, Jammu & Kashmir (PIN 184121). This procurement targets standard desktop units with a focus on recent-generation processors (AMD Ryzen 5 or Intel i5 13th Gen or higher) and Windows 11 Pro 25H2 offline activation. Onsite OS installation by a technical team is required, with a mandatory 3-year commercial warranty. The opportunity includes a flexible quantity clause up to 25% above or below the bid quantity and extended delivery timelines under specified conditions. This procurement emphasizes OEM-validated software licensing and vendor readiness for military-grade deployment.
KEY differentiators include offline software activation, a fixed Windows 11 Pro 25H2 requirement, and explicit installation support at the purchaser’s office. As no BOQ items are listed, the contract scope centers on standard desktop configurations and post-purchase support.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Desktop Computers for government deployment
- Processor preference: AMD Ryzen 5 or Intel Core i5 13th Gen+
- Operating System: Windows 11 Pro 25H2 offline activated (offline license mandatory)
- Software requirements: Offline activated software packages required by organization
- Warranty: 3-year commercial warranty mandatory for all units
- Installation: Technical team to perform on-site OS installation at purchaser office
- Delivery/quantity: Quantity may be adjusted by up to 25% during contract; delivery period applicable from original delivery order date
- Documentation/validation: Ensure OEM authorization or proof of license compliance where applicable
- BOQ status: No items listed in BOQ; procurement focuses on standard desktop configurations and licensing compliance
Terms, Conditions & Eligibility
- Delivery terms: Option clause allows ±25% quantity variation during contract and extended delivery period as calculated by (Increased quantity ÷ Original quantity) × Original days, minimum 30 days
- OS/license: Only Windows 11 Pro 25H2 offline activated permitted; all software must be offline-activated
- Installation: Onsite OS installation by a dedicated technical team at purchaser’s office
- Warranty: 3-year commercial warranty mandatory
- Processor preference: Preference given to bids with AMD Ryzen 5 or i5 13th Gen+ CPUs
- Submission readiness: Ensure supplier documentation demonstrates licensing compliance and OEM authorization where required
Key Specifications
-
Product type: Desktop computers suitable for government deployment
-
Processor options: AMD Ryzen 5 or Intel i5 13th Gen or higher
-
Operating system: Windows 11 Pro 25H2 offline activated
-
Software licensing: Offline-activated licenses required
-
Warranty: 3-year commercial warranty
-
Installation: Onsite OS installation by technical team at purchaser office
-
Delivery/quantity flexibility: +/− 25% quantity variation; delivery timeline tied to original order date
Terms & Conditions
-
Quantity variation clause permits ±25% change during contract
-
Offline activation for Windows 11 Pro 25H2 is mandatory
-
Onsite OS installation by the technical team at purchaser office
Important Clauses
Payment Terms
Not specified in available data
Delivery Schedule
Delivery period commences from the last date of original delivery order; extension formula applies with minimum 30 days
Penalties/Liquidated Damages
Not specified in available data
Bidder Eligibility
-
Experience in supplying desktop computers for government or defense sectors
-
Demonstrated ability to provide Windows licensing and offline activation
-
Goods and Services Tax (GST) compliance and financial stability evidenced by recent statements
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
2%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
SAMBA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | SAMBA | SAMBA | - | - | 5 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10078427.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar desktop computer deployments
Financial statements (last 1-2 years)
EMD/Security deposit documentation (as applicable per tender norms)
Technical bid document showing compliance with Windows 11 Pro 25H2 offline activation
OEM authorization / manufacturer authorization letters
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid in the Indian Army desktop tender in Samba?
Bidders should submit GST, PAN, financials, and experience certificates, along with OEM authorizations and a technical bid showing Windows 11 Pro 25H2 offline activation compliance. The tender requires AMD Ryzen 5 or i5 13th Gen+ CPUs and a 3-year warranty. Ensure onsite OS installation capability is demonstrated.
What documents are required for the Army desktop bid in Samba?
Required documents include GST certificate, PAN, last two years' financial statements, experience certificates for similar deployments, OEM authorization letters, technical bid with licensing proof for Windows 11 Pro offline activation, and EMD documentation as applicable by procurement norms.
What are the technical specifications for the Army desktop contract 2026?
Key specs specify desktop computers with AMD Ryzen 5 or Intel i5 13th Gen+, Windows 11 Pro 25H2 offline activated, offline software licensing, and a 3-year warranty. Installation must be performed onsite by a technical team at the purchaser’s office.
When is the delivery window for the Samba Army bid?
Delivery terms allow a potentially extended period calculated from the original delivery date, with a minimum extension of 30 days. The quantity may be varied by up to 25% during contract execution depending on purchaser needs.
What is the warranty requirement for these desktop units?
Bidders must provide a 3-year commercial warranty covering hardware and software issues. This warranty is mandatory and should be clearly stated in the technical bid, with service response times and AMC options specified.
Are OEM authorizations required for this government bid?
Yes, submit OEM or manufacturer authorizations proving the supplier’s ability to source genuine components and Windows licenses, including offline activation compliance for Windows 11 Pro 25H2.
What OS and licensing standards apply to the bid?
Only Windows 11 Pro 25H2 offline activated licenses are accepted. Ensure licenses are offline-activated and verifiable; confirm license terms and installation support are aligned with Army requirements.
What is the impact of quantity variation on pricing?
The purchaser may increase or decrease the bid quantity by up to 25%, with pricing remaining at contracted rates. This necessitates flexible unit pricing and clear commercial terms in the bid.