GEM

GEM Procurement Tehri Garhwal Uttarakhand Security Equipment Tender 2025 ISO 9001 ISO 13485 CE

Posted

21 Oct 2025, 12:22 pm

Deadline

11 Nov 2025, 01:00 pm

Location

TEHRI GARHWAL , UTTARAKHAND

Progress

Issue21 Oct 2025, 12:22 pm
AwardPending
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Quantity

111

Key Highlights

  • • Brand consistency requirement: all items must be from the same OEM with data sheets provided
  • • Minimum warranty: 3 years on equipment/products
  • • Mandatory certifications: CE certificate, ISO 9001, ISO 13485
  • • 24x7 dedicated service support with proof required
  • • Option clause allows up to 25% quantity variation during/after contract
  • • Delivery timeline linked to last order date; minimum 30 days extension rule
  • • Pre-bid meeting scheduled 7 days before bid opening at consignee location
  • • Line-by-line compliance to attached technical bid documents with authorized seal

Categories 4

CABLE AUDIO VIDEO EQUIPMENT SPEAKER PROJECTOR

Tender Overview

GOVERNMENT E-MARKETPLACE (GEM) issues a procurement notice for security equipment in TEHRI GARHWAL, UTTARAKHAND. The scope includes supply, installation, testing and commissioning across 21 BOQ items, with an estimated value and EMD not disclosed. The bidder must have a registered office in India and a functional service center in the consignee state to support on-site deployment. A pre-bid meeting is scheduled seven days before bid opening. The option clause allows up to 25% quantity variation at contracted rates, with delivery timing tied to the last order date and adjusted periods. Vendors must ensure all equipment is from the same brand and provide data sheets, with line-by-line compliance sealed by authorized signatories. The tender emphasizes brand consistency, warranty, and post-sales support to align with heavy equipment requirements.

Technical Specifications & Requirements

  • Brand consistency: all equipment from the same brand; supply of corresponding data sheets.
  • Warranty: minimum 3 years on equipment/products.
  • Standards & certifications: CE, ISO 9001, ISO 13485 required with documentation.
  • Service & support: dedicated/toll-free 24x7 service availability; documentary proof required.
  • ATC requirements: line-by-line technical compliance with attached documents; OEM authorisation may be required.
  • Scope: including supply, installation, testing and commissioning (SITC) of security equipment; price to include all costs.
  • Delivery & variation: up to 25% quantity variation during and after contract; delivery period calculated from last delivery order date, minimum 30 days if extended.
  • Pre-bid: meeting at consignee location 7 days prior to bid opening.
  • Bid documentation: self-declaration instead of EMD may be acceptable; vendor to provide quotes with model names, data sheets and compliance.

Terms, Conditions & Eligibility

  • Bid security/EMD: Declaration in lieu of EMD as per DOE.OM 12-11-2020; exact amount not disclosed.
  • Experience & turnover: vendors must provide income tax returns and turnover certificate for the last three years; proof of registered office in India; service center proof in consignee state.
  • Pre-bid & verification: attendance at pre-bid meeting; line-by-line compliance with technical bid docs; references to brand/model and datasheets.
  • Warranty & certificates: minimum 3 years warranty; include CE, ISO 9001, ISO 13485 certificates.
  • Payment & delivery terms: terms aligned with option clause and delivery schedule; exact payment terms not specified.
  • Documentation: GST registration, PAN, experience certificates, financial statements; OEM authorizations if applicable; technical compliance documents.
  • Service: dedicated toll-free service for 24x7 support; documentary proof required.

Key Specifications

  • Scope: supply, installation, testing and commissioning of security equipment

  • Warranty: minimum 3 years for all equipment

  • Standards: CE, ISO 9001, ISO 13485

  • Service: 24x7 dedicated toll-free support

  • Variation: 25% quantity increase/decrease at contracted rates

  • Delivery: period calculated from last original delivery order date

  • Documentation: line-by-line compliance with technical bid and data sheets

Terms & Conditions

  • Bid security to be provided as a declaration in lieu of EMD per DOE.O.M 12-11-2020

  • Up to 25% quantity variation allowed during/within contract at contracted rates

  • Minimum 3-year warranty and CE/ISO certifications required

Important Clauses

Payment Terms

Payment terms linked to delivery milestones and option clause; EMD replacement with bid security declaration as per DOE.O.M 12-11-2020

Delivery Schedule

Delivery period starts from last date of original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties/LD not explicitly stated; delivery timing and option clause imply potential consequences for delays

Bidder Eligibility

  • Registered office in India

  • Functional service center in consignee state with documentary proof

  • Line-by-line compliance to technical bid and brand/model specifications

  • 3-year minimum warranty on equipment

  • CE, ISO 9001, ISO 13485 certifications present

Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Laser Projector 1chip DLP Laser projector 8000 ansi Lumens high resolution 1 pieces [email protected] 15
2 Main PA SITC of 2 Way Passive Loudspeaker with 2 inch HF and 15inch LF drivers comma boasts 1600Watt power handling and Bi Amp capabilities comma 33Hz 20kHz comma frequency range with 129dB SPL 6 pieces [email protected] 15
3 Stage Monitor SITC of 2 Way Passive Loudspeaker with 2inch HF and 15inch LF drivers comma boasts 1600 Watt power handling and Bi Amp capabilities comma 33Hz 20kHz comma frequency range with 129dB SPL 2 pieces [email protected] 15
4 Amplifier SITC of Dual Channel semicolon Class D amplifier with out put power single channel semicolon 2x500W at the rate 8 ohm comma 2x800W at the rate 4ohm semicolon sampling rate semicolon 48KHZ semicolon AD and DA conversion 24bit 5 pieces [email protected] 15
5 Passive Subwoofer SITC of 18inch Active Bass Reflex Horn subwoofer with frequency rane +- 3db of 32hz150hz semicolon output power dynamic semicolon 1000W maximum output level 1m 32Hz 150Hz comma 133dB SPL 2 pieces [email protected] 15
6 Audio Mixer 16-channel audio mixer with 10 mic inputs comma FX processor comma 2 aux outs comma 2 group outs and master bus 1 pieces [email protected] 15
7 Speaker Cable Supply and laying of 2core 1point5 sq mm copper speaker cable roll of 100mtr 2 pieces [email protected] 15
8 Loudspeaker Management System SITC of Speaker management system 1 pieces [email protected] 15
9 1EP Stereo 2 Mono Phono y cable for laptop Cable For laptop connectivity 1 pieces [email protected] 15
10 Audio Cable Supply and laying of 3core shielded microphone cable roll of 100mtr 1 pieces [email protected] 15
11 Audio Connectors Supply and installation of Audio connectors for required for connecting various cables across the system 50 pieces [email protected] 15
12 Wireless Microphone Dual UHF handheld wireless microphone system 2 pieces [email protected] 15
13 Podium Microphone with Base as per required 1 pieces [email protected] 15
14 Microphone Stands as per required 4 pieces [email protected] 15
15 Speaker Mounts as per required 6 pieces [email protected] 15
16 Power Distribution Box as per required 2 pieces [email protected] 15
17 Power Cable as per required 1 pieces [email protected] 15
18 Speaker Connectors as per required 20 pieces [email protected] 15
19 UPS 1100VA 660W comma 230V UPS system comma An ideal power backup and protection for electronic equipment for power backup 1 pieces [email protected] 15
20 Equipment Rack SITC of 12U rack with power strip and lockable doors complete with equipment comma tray and wheels 1 pieces [email protected] 15
21 Delivery Installation Testing as per required 1 pieces [email protected] 15

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Required Documents

1

Income tax returns for last 3 years

2

Turnover certificate for last 3 years

3

Photo copy of PAN card

4

Proof of registered office in India

5

Documentary proof of functional service center in consignee state

6

Pre-bid meeting acknowledgment (if applicable)

7

Line-by-line compliance to technical documents with seal

8

Quoted make and model with technical data sheets

9

Bid security declaration (in lieu of EMD) as per DOE.O.M dated 12-11-2020

10

Minimum 3-year warranty certificate

11

CE certificate, ISO 9001 certificate, ISO 13485 certificate

12

GST registration certificate

13

OEM authorization (if applicable)

Frequently Asked Questions

How to bid for the security equipment tender in Tehri Garhwal Uttarakhand 2025

To bid, ensure your organization has a registered India address, provides line-by-line compliance with technical documents, holds CE/ISO certificates, and can supply data sheets for all equipment. Submit income tax returns, turnover certificates for 3 years, PAN copy, GST, and OEM authorizations if applicable; include a bid security declaration in lieu of EMD per DOE.O.M 12-11-2020.

What documents are required for the Tehri Garhwal GEM security tender 2025

Required documents include IT returns for 3 years, turnover certificate, PAN copy, GST registration, proof of registered office in India, proof of a local service center, line-by-line technical compliance, data sheets, make/model details, CE/ISO certificates, and a bid security declaration in lieu of EMD.

What are the technical specifications for ISO certifications in this tender

Bidders must provide CE, ISO 9001, and ISO 13485 certificates. Equipment must be compliant with these standards; data sheets should confirm standards conformance; ensure all items are of the same brand and supported by warranty of at least 3 years.

When is the pre-bid meeting for the Tehri Garhwal tender scheduled

A pre-bid meeting is conducted seven days prior to bid opening at the consignee location. Attendance is strongly recommended to clarify brand, data sheet, and compliance expectations for all 21 BOQ items.

What is the warranty requirement for equipment under this GEM tender

Vendors must supply equipment with a minimum 3-year warranty. Warranty details should be documented in the technical bid and supported by OEM or manufacturer warranty certificates; ensure service support is available 24x7 as proof of commitment.

How does the 25% quantity variation clause affect delivery in this tender

The purchaser may increase or decrease order quantity by up to 25% at contracted rates, with delivery period calculated from the last delivery order date; extended delivery may require additional time, minimum 30 days, and must respect original delivery constraints.

What is required for 24x7 service support in this security equipment tender

Bidders must provide a dedicated toll-free service line with 24x7 support and documentary proof. This ensures rapid on-site assistance and troubleshooting for security equipment deployed at the consignee site in Uttarakhand.

Which brand and model evidence is required in the bid

Bidder must mention quoted make and model along with data sheets; failure to provide brand-specific data sheets or line-by-line compliance may result in bid rejection; ensure all items are from the same brand as per attached BOQ specifications.