GEM

Hll Infra Tech Services Limited Laparoscopic Surgery System Tender Kamrup Assam 2-Year OEM Warranty 2025

Bid Publish Date

03-Dec-2025, 3:37 pm

Bid End Date

07-Jan-2026, 3:00 pm

EMD

₹3,00,000

Value

₹1,50,00,000

Location

KAMRUP , ASSAM

Progress

Issue03-Dec-2025, 3:37 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • MSME/NSIC EMD exemption eligibility with proper certificate
  • • Must attach Make in India authorization certificate
  • • Warranty: 2 years from final acceptance or post-installation
  • • OEM warranty certificates required at delivery
  • • Dedicated service personnel and regional service centers in INDIA
  • • GST: bidder bears GST; reimbursement cap equals quoted GST
  • • Invoicing in consignee name with consignee GSTIN; GST portal screenshot required
  • • Option clause permits ±50% quantity variation and extended delivery at contracted rates

Tender Overview

Organization: Hll Infra Tech Services Limited. Procurement: Laparoscopic Surgery System (V2) Q2. Location: Kamrup, Assam 781001. Estimated Value: ₹15,000,000. EMD: ₹300,000. MSME/NSIC exemption possible with certificate; Make in India authorization required. No BOQ items listed. Scope includes delivery to consignee with ISO/IEC-like post-sales support obligations. Key differentiator is the combination of OEM warranty and India-based installation/maintenance capability. Unique clause allows up to 50% quantity variation and extended delivery periods at contracted rates.

Technical Specifications & Requirements

  • No explicit product specs in the tender data; however, essential clauses specify:
    • Warranty: 2 years from final acceptance or after installation, with OEM warranty certificates required at delivery.
    • After-sales: Dedicated service personnel in INDIA; installation, commissioning, training, troubleshooting, and maintenance mandated; service centers near consignee destinations to be uploaded with bid.
    • GST: GST to be paid by bidder; reimbursement as per actuals with a cap equal to quoted GST percentage.
    • Invoice: Invoice to be raised in consignees name with consignees GSTIN; GST portal GST screenshot to be uploaded.
    • Misc: Data Sheet(s) of offered products to be uploaded; option clause allows ±50% quantity adjustments; delivery commences from last date of original delivery order.

Terms, Conditions & Eligibility

  • EMD: ₹3,00,000; exemption if registered under MSME or NSIC with valid certificate.
  • Mandatory certifications: Make in India authorization certificate required.
  • Delivery & payment: Flexible delivery window with option to extend; payment terms aligned to contract and GST compliance.
  • Warranty/Service: 2-year warranty; adequate technical staff deployment; SLAs for service responses.
  • Documentation: GST certificate, PAN, OEM authorizations, financials, technical data sheet, service center details, and post-sale support plan must be provided.

Key Specifications

  • Product category: Laparoscopic Surgery System (V2) Q2

  • Estimated value: ₹15,000,000

  • EMD: ₹300,000

  • Warranty: 2 years from final acceptance/installation

  • Service capability: installation, commissioning, training, troubleshooting, maintenance

  • GST terms: bidder bears GST; reimbursement as per actuals or quoted rate

  • Invoicing: in consignee name with consignee GSTIN; GST portal screenshot

  • Delivery: option clause allows ±50% quantity variation; extended delivery period as per formula

Terms & Conditions

  • EMD of ₹3,00,000; MSME/NSIC exemption upon certificate

  • Make in India authorization certificate mandatory

  • 2-year warranty with OEM certificates required at delivery

Important Clauses

Payment Terms

GST payable by bidder; reimbursement capped to quoted GST percentage; invoice must be raised in consignee name with consignee GSTIN; GST portal screenshot required

Delivery Schedule

Option to increase/decrease quantity up to 50% at contract delivery rates; delivery period to commence from last date of original delivery order

Penalties/Liquidated Damages

Not specified in available data; ensure SLAs for service response within warranty period

Bidder Eligibility

  • Must meet EMD requirement or obtain MSME/NSIC exemption

  • Must provide Make in India authorization

  • Must have OEM support and regional service capability in INDIA

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Required Documents

1

GST registration certificate

2

PAN card

3

MSME/NSIC exemption certificate (if applicable)

4

Make in India authorization certificate

5

OEM authorizations (if applicable)

6

Technical data sheet for offered laparoscopic system

7

Proof of service centers and contact details near consignee locations

8

Financial statements and past performance certificates

9

GST portal GST payment screenshot

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for laparoscopic system tender in Kamrup Assam 2025

Bidders must register with GeM, submit EMD ₹300,000 unless MSME/NSIC exemption applies, provide Make in India authorization, OEM authorizations, GST registration, PAN, and data sheets. Include service center details and installation/training plan. Ensure 2-year warranty and post-sale support SLAs are defined.

What documents are required for the Kamrup laparoscopic tender submission

Required documents include GST certificate, PAN, MSME/NSIC exemption certificate if applicable, Make in India authorization, OEM authorizations, data sheet for the offered system, service center details, financial statements, and EMD payment proof or exemption certificate documentation.

What are the warranty and after-sales requirements for this tender

The contract requires a 2-year warranty from final acceptance or post-installation. OEM warranty certificates must be provided at delivery. A dedicated service team in INDIA, installation/commissioning, training, and timely troubleshooting must be available, with service centers near consignee destinations.

What is the option clause for quantity variation in this tender

The Purchaser may adjust quantity up to ±50% of bid quantity at contract rates. Delivery starts after the last date of the original delivery order, with extended periods calculated as (Increase/Original quantity) × Original delivery period, minimum 30 days.

What are the GST requirements for invoicing in this bid

Invoices must be raised in the consignee name with the consignee’s GSTIN. The bidder must upload a scanned GST invoice and a GST portal payment screenshot. GST reimbursement will follow actuals or the quoted rate, whichever is lower.

What standards or certifications are explicitly required for this tender

Key requirements include Make in India authorization, OEM warranties, and post-sale service capability within INDIA. Although technical specs are not listed, compliance with standard procurement practices and timely service support are implied prerequisites for bidder eligibility.

How is delivery timing determined for this laparoscopic system contract

Delivery commences from the last date of the original delivery order. If the option clause is exercised, the extended period is calculated using the specified formula, with a minimum extension of 30 days, ensuring continuous supply within contracted rates.

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