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Ai Airport Services Limited Caller Mic Tender KANCHIPURAM Tamil Nadu 600016 25% Quantity Option 2025

Bid Publish Date

31-Dec-2025, 4:59 pm

Bid End Date

12-Jan-2026, 5:00 pm

Location

KANCHIPURAM , TAMIL NADU

Progress

Issue31-Dec-2025, 4:59 pm
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Tender Overview

Ai Airport Services Limited, seeking the supply of caller microphones under the caller mic category for the KANCHIPURAM, Tamil Nadu location (PIN 600016). The procurement scope specifies an all-inclusive bid for GOODS supply with no BOQ itemization available. The tender emphasizes an option clause permitting a ±25% quantity adjustment at contract award and during the currency of the contract at contracted rates. Delivery timelines derive from the last delivery order date, with minimum 30 days extension if options are exercised. A dedicated toll-free service line and an escalation matrix must be provided by the bidder or OEM. This tender location-based procurement requires bidders to align with the stated delivery mechanics and after-sales support commitments. The unique feature is the option-driven quantity flexibility and mandatory service-support structure for post-purchase assistance.

Technical Specifications & Requirements

  • Scope: Supply of Caller Microphones (Goods only)
  • Service & Support: Dedicated toll-free telephone for service support; Escalation Matrix with contact numbers
  • BOQ items: Not available (Total Items: 0)
  • Delivery terms: Delivery period calculated from the last date of the original delivery order; extended time uses formula (Increased quantity ÷ Original quantity) × Original delivery period with a 30-day minimum
  • Brand/OEM: Not specified
  • Standards/Compliance: Not specified in provided data
  • Additional conditions: Option clause allows +/-25% quantity changes during contract
  • Location specifics: KANCHIPURAM, Tamil Nadu (600016)

Terms, Conditions & Eligibility

  • Scope of supply: Only supply of Goods
  • EMD: Not specified in the provided data
  • Delivery: Delivery period as per option clause; minimum 30 days for extended delivery
  • Service commitments: Dedicated toll-free service support; Escalation Matrix required
  • Documentation: No explicit list; ensure readiness for standard GST/PAN/experience documents per typical tenders
  • Price adjustments: 25% quantity variation allowed during placement and currency of contract
  • Other: Bidders must comply with option-based delivery time calculations and provide service support details

Key Specifications

  • Product/service names: Caller Microphones (Goods supply only)

  • Quantity/scale: Not specified in BOQ (Total Items: 0)

  • Estimated value: Not provided

  • Delivery location: KANCHIPURAM, Tamil Nadu 600016

  • Standards/certifications: Not specified

  • Warranty/AMC: Not specified

Terms & Conditions

  • Option clause allows +/-25% quantity adjustment during contract

  • Delivery period tied to last date of original order with minimum 30 days extension

  • Dedicated toll-free service support and escalation matrix required

Important Clauses

Payment Terms

Not specified in provided data; bidders should expect standard govt/tender terms

Delivery Schedule

Delivery period begins after the last delivery order date; extended delivery time uses formula with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Experience in supplying caller microphones or similar audio input devices

  • Ability to provide dedicated toll-free service support

  • Compliance with option-based quantity adjustments and delivery timelines

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar caller mic supply)

4

Financial statements or turnover information

5

EMD/Security deposit details (if applicable — based on standard tender terms)

6

Technical bid documents

7

OEM authorization (if bidding as an OEM partner)

8

Service/support contact details (toll-free number, escalation matrix)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for caller mic tender in kanchipuram Tamil Nadu 2025

Bidders must submit GST, PAN, experience certificates, financial statements, and an EMD (if applicable) along with technical bids. The tender requires only supply of goods, toll-free service support, and an escalation matrix. Ensure compliance with the option clause allowing ±25% quantity changes and provide delivery timelines based on the original order date.

What documents are required for Ai Airport caller mic procurement

Required documents include GST registration, PAN card, experience certificates for similar audio equipment supply, financial statements to demonstrate turnover, EMD/Security deposit details, OEM authorizations if applicable, and a detailed technical bid showing product specifications and service support capabilities.

What are the delivery terms for the kanchipuram caller mic tender

Delivery terms tie to the last date of the original delivery order. If the option clause is exercised, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days. Ensure readiness to meet the extension conditions.

What service commitments are required for bidder in this tender

Bidder or OEM must provide a dedicated toll-free service line and a formal escalation matrix with telephone contact numbers to ensure timely after-sales support for caller microphones post-delivery.

What are the key eligibility criteria for airport mic supply bid 2025

Eligibility includes prior experience in supplying similar audio equipment, the ability to provide after-sales support through a toll-free line, and capability to scale quantities by ±25% during contract. Demonstrate financial stability with up-to-date statements.

Is there a specified EMD amount for this procurement in Tamil Nadu

No explicit EMD amount is provided in the tender data. Bidders should verify the EMD requirement in the final tender documentation and prepare an EMD as per the standard government procurement guidelines if mandated.