Development and Panchayats Department Haryana Tractors Tender Bhiwani Haryana 2026 V3 Q2
Progress
Tender Overview
The opportunity is a tractor procurement tender issued by the Development and Panchayats Department Haryana for the district of BHIWANI, HARYANA. Category: Tractors (V3) (Q2). The tender notes an option to adjust quantities by up to 25% of the bid quantity at contract placement and during the contract term, at contracted rates. The delivery timeline hinges on the original delivery period, with adjustments based on the option clause, and a minimum calculation period of 30 days. A pre-bulk-supply process requires an advance sample approval within 5 days of contract award, with potential modifications communicated within 5 days. BOQ shows 0 items, indicating a potential single- or multi-vehicle framework pending finalization. Unique terms include conditional quantity adjustments and sample-based approval, underscoring procurement risk management and conformity to contract specifications.
- Organization: Development And Panchayats Department Haryana
- Location: Bhiwani, Haryana
- Product/Service: Tractors (V3) (Q2)
- Estimated Value / EMD: Not specified / Not disclosed
- Key differentiators: 25% option quantity, advance sample approval, sample-based quality control
Technical Specifications & Requirements
No itemized specifications are published. Bidder attention should prepare for a tractor procurement that will require conformance to eventual technical standards, OEM approvals, and body/attachment compatibility. The terms emphasize a sample-approval workflow, with potential bulk-supply alignment to approved samples. Since BOQ is empty, bidders may anticipate a framework agreement or a capped-number tractor lot with delivery dependent on original delivery period and extended durations via the option clause. Compliance readiness is essential, including documentation and readiness for post-award testing and sample-based validation.
- Key process points: advance sample submission within 5 days; sample approval or list of modifications within 5 days; non-conformity may trigger fresh samples or contract termination.
- Delivery/extension mechanics: delivery period adjustments tied to option quantity and original period; minimum extension baseline 30 days.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement and during currency of contract, with delivery period recalculated accordingly.
- Advance Sample: Post-award submission of samples within 5 days; approval or modification list provided within 5 days; bulk supply aligned to approved sample.
- Penalty/LD: Not explicitly stated; potential contract termination for major deviations; sample-related delays extend delivery period without LD.
- Documents & Compliance: Prepared bidders must align to sample framework, with conformance to the contract specifications to be verified upon approval.
Key Specifications
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Total Items: 0 (No BOQ items published)
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Category: Tractors (V3) (Q2) in Haryana
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25% quantity variation allowed at contract placement and during contract term
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Advance sample submission within 5 days after award
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Sample approval or modification list issued within 5 days of sample submission
Terms & Conditions
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25% quantity variation allowed at contract placement and during the contract term
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Advance sample approval required within 5 days of contract award
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Delivery period adjustments based on the option clause with minimum 30 days extension
Important Clauses
Payment Terms
Not specified in available data
Delivery Schedule
Delivery period based on original delivery period; extended period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; deviations may lead to contract termination after notifying seller
Bidder Eligibility
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Eligibility criteria not specified in the provided data
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Procuring entity references standard procurement compliance and sample-based verification
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Bidder must be prepared for quantity variation up to 25% and timely submission of advance samples
Tender Data
Bid Details
Quantity
131
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
150
OEM Avg. Turnover
150
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Tractors (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
60
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Bhiwani
Delivery Pincodes
127021
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gaurav | 127021,Executive Engineer Panchayati Raj BhIwani Zoo Road Panchayat Bawan Bhiwani | Bhiwani | Haryana | 127021 | 131 | 60 | - |
Authority Records
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Documents 3
GeM-Bidding-10014981.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for tractors tender in Bhiwani Haryana 2026
Bidders must prepare for quantity variation up to 25%, submit an advance tractor sample within 5 days of award, and comply with the sample approval process. Ensure documentation includes GST, PAN, and any OEM authorizations. Deliveries align to the original period with potential extensions as per the option clause.
What documents are required for tractor bid in Haryana
Submit GST registration, PAN card, company registration, experience certificates for similar tractor supply, financial statements, EMD proof (if applicable), technical compliance certificates, and OEM authorizations. Include proof of delivery readiness and references to prior tractor supply contracts.
What are the technical specifications for tractors in this tender
Specific tractor models and standards are not published; bidders should be prepared for standard tractor compliance and OEM conformity. The process emphasizes advance sample approval within 5 days and modification instructions within 5 days, ensuring conformity with contract specifications.
When is the delivery period for tractor procurement in Bhiwani
Delivery timing depends on the original delivery period and may extend via the option clause if quantity increases. The minimum extension baseline is 30 days, with extension calculations based on the ratio of increased quantity to original quantity.
How does the 25% quantity variation affect the contract
The purchaser may increase or decrease the bid quantity up to 25% at contract placement and during the contract term, at the contracted rates. Delivery schedule adjusts accordingly with the extended period computed by the specified formula.
What happens if advance sample is not approved promptly
If the advance sample is not approved within 5 days, the delivery period may be re-fixed without LD for the delay incurred by the buyer, but persistent deviations could lead to fresh samples or contract termination if non-conformity persists.
Are there penalties for late delivery in this tractor tender
Explicit LDs are not stated in the available data; however, major deviations from approved samples allow the buyer to terminate the contract after notifying the seller. Timely sample approval and adherence to the approved lot are essential.