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Indian Army Department of Military Affairs Clothing & Allied Items Tender Panchkula Chandigarh 2025

Bid Publish Date

30-Nov-2025, 11:19 am

Bid End Date

10-Dec-2025, 12:00 pm

Location

PANCHKULA , HARYANA

Progress

Issue30-Nov-2025, 11:19 am
Technical12-Oct-2025, 11:33 am
Financial
AwardCompleted
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Quantity

34

Category

cloth for

Bid Type

Two Packet Bid

Key Highlights

  • • Tri-city bidder requirement: Panchkula, Chandigarh eligible region for bidding
  • • Mandatory pre-bid meeting attendance to avoid disqualification
  • • OEM warranties: 2-year minimum warranty with OEM certificates at delivery
  • • 25% quantity increase/decrease option during contract at contracted rates
  • • Service network: dedicated India-wide service personnel; local service centres to be disclosed
  • • Advanced sample approval process for pre-dispatch or reference sampling

Categories 19

SUPPLY OF BLANKET STOMACHERS SUPPLY OF TOWEL FIBERS THREADS AND YARNS APPARELS BLANKET TOWEL WOVEN FABRIC BAG BOX WOODEN HANDLE TRAINING BAG CLOTHING TOOL KIT FABRICS AND LEATHER MATERIALS LAPAROSCOPIC INSTRUMENTS SCISSORS PLASTIC FERROUS ALLOY SUPPLY

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad set of apparel and allied items (cloth, plastic, acrylic, stainless steel, wooden handles, brushes, tool kits, dyeing bowls, powder puffs, water spray bottles, razors, aprons, sports gear) across 16 BOQ entries. The procurement emphasizes standardized after-sales support, with a 2-year warranty from final acceptance and OEM warranty certificates. Bidders from the tri-city area (Panchkula, Chandigarh) must attend a compulsory pre-bid meeting and submit advanced samples for approval. An option clause allows up to 25% quantity variation at contracted rates, influencing delivery planning and incentivizing scalable supply. The tender seeks established supply capability within India, with a focus on timely commissioning, installation training, and robust after-sales service.

Technical Specifications & Requirements

  • Warranty: 2 years from final acceptance or after commissioning, with OEM warranty certificates due at delivery.
  • After-sales: Dedicated service personnel across India for timely servicing; service centres near consignee locations to be uploaded with bid.
  • Sampling: Pre-dispatch inspection option requires a reference sample per consignee; reference samples form part of the supplied quantity.
  • Compliance: OEM authorisation and service network must be in place; tri-city area bidder requirement for pre-bid attendance.
  • Option clause: Quantity may increase by up to 25% during contract, at contracted rates; delivery period adjusts accordingly with a minimum of 30 days.
  • ATC notes: Attending pre-bid meeting is compulsory; advanced samples approval required.

Terms, Conditions & Eligibility

  • EMD/ Security details: Not disclosed in available data; bidders should verify at bid submission.
  • Delivery: Flexible timeline governed by option clause; extended duration calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Documentation: OEM authorizations, installation/training plans, service centre details, and final acceptance certificates to be uploaded.
  • Eligibility: Tri-city area bidder (Panchkula/Chandigarh); prior experience in similar supply and established service network advisable; attendance at pre-bid meeting mandatory.

Key Specifications

  • Product categories: cloth, plastics, plain acrylic, stainless steel hair items, hair comb sets, wooden handle brushes, tool kit bags, hair dyeing bowls, powder puffs, water spray bottles, razors, barber aprons, volley ball equipment

  • Warranty: 2 years from date of final acceptance or after commissioning (whichever is applicable)

  • OEM warranties to be submitted at delivery

  • Pre-bid meeting: compulsory attendance required for all bidders in tri-city area

  • Advanced samples: bidders must submit samples for approval prior to bid closing

  • Delivery-timeline mechanism: option clause enables up to 25% quantity variation

Terms & Conditions

  • Option Clause: +25% quantity during contract at contracted rates

  • Compulsory pre-bid meeting for all bidders in tri-city area

  • OEM warranty certificates required at the time of delivery

Important Clauses

Payment Terms

Not disclosed in available data; bidders should verify in tender documents and ATC

Delivery Schedule

Delivery period adjusts with option clause; minimum 30 days extension if extended quantities are ordered

Penalties/Liquidated Damages

Not specified in data; bidders should confirm SLA penalties within bid docs

Bidder Eligibility

  • Bidders from Panchkula or Chandigarh (tri-city area)

  • Proven track record in supplying apparel and related items to government bodies

  • Authorized OEMs or distributors with valid authorization letters

Documents 4

GeM-Bidding-8654374.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Folding Mirror,Tool Bag leather,Tool Bag Normal,Apron cloth white,scissors,Hand towel small,Comb bi

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Posted: 10 November 2024
Closed: 2 December 2024
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Moser cutting machine,Brush for hair cutting,Spray bottles for hair,Small hair Comb,Big hair Comb,S

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Posted: 17 November 2024
Closed: 9 December 2024
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BARBER FACE CLEANING HAIR BRUSH WITH NYLON HAIRS,HAIR CUTTING SHEET NYLON,SCISSOR STEEL,WHITE TOWEL

Indian Army

AGRA, UTTAR PRADESH

Posted: 9 May 2025
Closed: 30 May 2025
GEM

Indian Army Baramulla Tender for Electrical & Grooming Goods 2025 - ISI/IS 550 style sourcing Baramulla Jammu & Kashmir

Indian Army

BARAMULLA, JAMMU & KASHMIR

Posted: 4 December 2025
Closed: 15 December 2025
GEM

Indian Army Department Of Military Affairs Tailor Shop & Barber Equipment Tender 2025 - IS Quantity Flexibility 25% & Delivery Clause

Indian Army

NEW DELHI, DELHI

Posted: 22 October 2025
Closed: 1 November 2025
GEM

Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 cloth for ironing 5 meter mountainlion 15
2 plastic tub 1 pieces mountainlion 15
3 plain acrylic wool blanket 1 pieces mountainlion 15
4 stainless steel hair cutting scissors 3 pieces mountainlion 15
5 hair comb set of 06 2 set mountainlion 15
6 wooden handle brush for barber 2 pieces mountainlion 15
7 tool kit bag for barber 1 pieces mountainlion 15
8 hair color dyeing bowl and brush 1 pieces mountainlion 15
9 powder puff with box 2 pieces mountainlion 15
10 hand towel 6 pieces mountainlion 15
11 water spray bottle for barber 2 pieces mountainlion 15
12 hair trimmer 1 pieces mountainlion 15
13 razor for barber 2 pieces mountainlion 15
14 apron for barber 2 pieces mountainlion 15
15 barber gown 2 pieces mountainlion 15
16 volley ball net 1 pieces mountainlion 15

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply

4

Financial statements (audited if available)

5

EMD/Security deposit documentation

6

OEM authorization letters

7

Technical bid documents and after-sales service plan

8

Service centre details near consignee destinations

9

Final acceptance certificates and installation/commissioning reports

Technical Results

S.No Seller Item Date Status
1DELHI TRADERS   Under PMA-10-12-2025 11:33:28Qualified
2NKR Associates   Under PMA-09-12-2025 22:18:12Qualified
3R H TRADERS   Under PMA-10-12-2025 10:53:38Qualified
4RAO ASSOCIATES   Under PMA-10-12-2025 10:38:25Qualified

Financial Results

Rank Seller Price Item
L1RAO ASSOCIATES(MSE,MII)( MSE Social Category:OBC )    Under PMA₹14,232Item Categories : cloth for,plastic,plain acrylic,stainless steel hair,hair comb set,wooden handle brush,tool kit bag
L2NKR Associates (MSE,MII)( MSE Social Category:General )    Under PMA₹16,447Item Categories : cloth for,plastic,plain acrylic,stainless steel hair,hair comb set,wooden handle brush,tool kit bag
L3R H TRADERS (MII)   Under PMA₹19,625Item Categories : cloth for,plastic,plain acrylic,stainless steel hair,hair comb set,wooden handle brush,tool kit bag
L4DELHI TRADERS (MSE,MII)( MSE Social Category:General )    Under PMA₹23,950Item Categories : cloth for,plastic,plain acrylic,stainless steel hair,hair comb set,wooden handle brush,tool kit bag

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for Indian Army clothing and allied items tender in Panchkula 2025 with tri-city eligibility

Bidders must belong to the tri-city area (Panchkula/Chandigarh), attend the compulsory pre-bid meeting, and submit advanced samples for approval. Ensure OEM authorization, GST, PAN, and financial statements are ready. Include OEM warranty certificates and a robust after-sales plan to meet 2-year warranty requirements.

What documents are required for Indian Army procurement of apparel and allied items

Submit GST certificate, PAN card, experience certificates for similar supply, audited financial statements, EMD submission proof, OEM authorization letters, technical bid, installation/commissioning plan, and service centre details near consignee locations.

What are the essential technical specifications for the allied items tender

Key specs include broad product categories (cloth, plastic items, brushes, tool bags, dyeing bowls, razors, aprons), 2-year warranty with OEM certificates, reference sample process, and tri-city attendance requirement for pre-bid; delivery terms hinge on 25% quantity option.

When is the pre-bid meeting for the defence clothing tender in 2025

Pre-bid meeting is mandatory for all bidders in the tri-city region (Panchkula/Chandigarh). Attendance is compulsory to avoid disqualification and advance samples must be submitted for approval prior to bid submission.

How does the 25% quantity option affect delivery timelines for the Army tender

If quantity increases by up to 25%, the delivery period scales as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; the purchaser may extend up to the original delivery period under certain conditions.

What warranty and after-sales commitments are required for this tender

A minimum 2-year warranty from final acceptance or post-installation, with OEM certificates. The bidder must deploy adequate service engineers nationwide and disclose service centres near consignee locations to ensure timely servicing.

What is required for advanced samples in this defence procurement

Bidders must submit advanced samples identified and sealed for each consignee, which will be treated as part of the supplied lot; the reference sample guidelines apply for lot comparison during delivery.

What standards or certifications are expected for supplier compliance

OEM authorizations and service network proof are essential; suppliers should demonstrate compliance with relevant standards and ensure IS/ISO aligned quality where applicable; a robust after-sales and training plan is required for installation and maintenance.