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Water Resources Department Maharashtra Desktop Computer & Printer Tender Yavatmal Maharashtra 2026 IS/EEE compliant 2026

Bid Publish Date

01-Jan-2026, 6:37 pm

Bid End Date

12-Jan-2026, 6:00 pm

EMD

₹10,000

Location

YAVATMAL , MAHARASHTRA

Progress

Issue01-Jan-2026, 6:37 pm
AwardPending
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Quantity

14

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • OEM warranty requirement: On-site warranty specified for desktop computers
  • • ATC clauses mandating: warranty certificate on OEM letterhead, malicious code certificate, product compliance letter
  • • IS/IS 550 or ISO standards referenced through product compliance emphasis (IS/IEC 24734 for printing)
  • • Top 5 IDC brands disclosure and EPEAT Gold India certification requirement
  • • Service center requirement: within 30 days of award; toll-free service number and escalation matrix
  • • Quantity variation clause: ±25% during and after award with contracted rate stability
  • • Delivery timeline linked to original delivery order; extended periods defined by proportionate calculations
  • • Scope includes supply, installation, testing, commissioning; bid price must cover all costs

Tender Overview

The procurement targets the supply of Entry and Mid Level Desktop Computers and Printers for the Water Resources Department Maharashtra in YAVATMAL, MAHARASHTRA (PIN 445001). The bid includes installation, testing, and commissioning of the goods, with an EMD of ₹10,000. The scope requires on-site OEM warranty, dedicated service support, and a delivery/installation timeline aligned to contract execution. A unique ATC mandates OEM documentation, top-brand disclosures, and EPEAT Gold India certification for desktops. The option clause allows quantity adjustments up to ±25% during and after award, with delivery timing tied to the original order and extended periods.

Technical Specifications & Requirements

  • Product category: Desktop Computers and Printers with a pre-loaded desktop OS, RAM capacity, storage (SSD/HDD), and monitor considerations.
  • Required attributes include: processor details, RAM size (GB), storage type/capacities, cabinet form factor, monitor availability and screen size (cm), and on-site OEM warranty (years).
  • Printing specs reference ISO/IEC 24734 performance for monochrome/color, A4/A3 print speeds, auto duplexing, and connectivity.
  • ATC items demand OEM warranty certificates, product compliance letters, and top 5 IDC brand references, plus IS/EPEAT certifications.

Terms, Conditions & Eligibility

  • EMD: ₹10,000; payment and submission terms are tied to service capabilities and OEM warranties.
  • Delivery terms permit quantity variation of ±25% and require establishment of a local service center within 30 days of award if not already present.
  • Service support must include a dedicated toll-free number and an escalation matrix; complete KYC, GST, PAN, ITR, and financials are required.
  • Scope includes Supply, Installation, Testing, and Commissioning with unified bid price for all components and services.

Key Specifications

    • Desktop Computer with Factory Pre-loaded Operating System by the OEM
    • RAM: specify capacity in GB (e.g., 8 GB/16 GB) as per tender data
    • Storage: SSD capacity (GB) and HDD capacity (GB) as required
    • Monitor: availability and screen size in centimeters
    • Cabinet Form Factor: standard desktop chassis specification
    • Warranty: On Site OEM Warranty (years)
    • Printing: ISO/IEC 24734 performance metrics (A4 & A3, mono/color), duplexing

Terms & Conditions

  • EMD amount: ₹10,000

  • Quantity variation: ±25% with extended delivery timelines

  • Service center: mandatory within 30 days of award or established earlier

  • OEM documentation: warranty, malicious code, product compliance, IDC brands, EPEAT

  • Scope: Supply, Installation, Testing, Commissioning and commissioning acceptance

  • Payment terms: linked to delivery and serviceability

Important Clauses

Payment Terms

Bid price to include all cost components; payment upon delivery and acceptance per contract

Delivery Schedule

Delivery period aligned to original delivery order; extended time based on option clause with minimum 30 days

Penalties/Liquidated Damages

LD clauses defined in contract; details to be specified in purchase order

Bidder Eligibility

  • Functional Service Centre in state of each consignee or established within 30 days of award

  • OEM escalation matrix and dedicated service support available

  • KYC, GST, PAN, IT returns, and financials must be current and verifiable

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
CABINET Cabinet Form Factor Tower (More than 13 to 26 Liters)
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 48.26 - 53 (19.0" - 20.87")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply projects

4

Financial statements (last 3 years) and ITR

5

EMD submission proof (₹10,000)

6

OEM authorization letters and product compliance letters

7

KYC documents and MSME/Udyam certificate (if applicable)

8

OEM top-brand disclosures and EPEAT certification proof

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for desktop computer tender in Yavatmal Maharashtra 2026

Bidders must submit GST, PAN, 3 years ITR, and MSME/Udyam certificate along with EMD ₹10,000. Include OEM authorization, product compliance letter, malicious code certificate, and top-brand disclosures. Ensure on-site OEM warranty and establish a local service center within 30 days of award.

What documents are required for printer and desktop bid in Maharashtra

Required documents include GST certificate, PAN, company financials, experience certificates for similar work, EMD proof ₹10,000, OEM authorizations, product compliance letters, and KYC documents. Ensure ISI/ISO or equivalent standards are referenced where applicable for printing and computing equipment.

Which standards and certifications are mandatory for desktops in this tender

Mandatory certifications include OEM warranty letters, malicious code certificate, and product compliance letter. Quoted desktops should be EPEAT Gold India certified, with IDC brand references. Printing must align with ISO/IEC 24734 performance metrics for A4/A3 sizes.

What is the delivery timeline and quantity option for this procurement

Contract allows ±25% quantity variation during and after award. Delivery period starts after original delivery order, with any extended schedule calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days. Ensure timely installation and commissioning.

What is the EMD amount and payment terms for the Maharashtra bid

EMD is ₹10,000. Bid price should be inclusive of all costs; payment terms tied to delivery, acceptance, and service readiness. Ensure service centers and escalation matrix are documented to avoid payment delays.

How to verify OEM service center requirements for bidding

Confirm presence of a functional service center in the state of the consignee or confirm establishment within 30 days of award. Provide OEM escalation matrix and toll-free service numbers. Compliance with service capability is mandatory for bid eligibility.

What printing standards are required for this tender in Maharashtra

Printing must meet ISO/IEC 24734 performance metrics for A4 mono/color and A3 mono/color, including auto duplexing capability. Include print speed data in PPM and ensure connectivity options align with government procurement requirements.

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