Central Circle Forest And Wild Life Department Kerala Camera Trap Trail Camera Tender 2025
Progress
Key Highlights
- • Brand/Model specificity: Camera Trap / Trail Camera (V2) for wildlife monitoring
- • Option clause: quantity variation up to 25% during contract execution
- • Delivery timing mechanism tied to last delivery date with proportional extension rules
- • Warranty service: 3-day rectification target with penalties for delays
- • Penalty regime: 0.5% per week delay, cumulative cap 10% of contract value
- • Performance security: PBG to cover potential penalties; cross-sourcing rights after cap
- • Payment terms and GST/PAN documentation requirements implied in T&C
- • No BOQ items listed; emphasis on equipment capability and field readiness
Tender Overview
The Central Circle of the Forest And Wild Life Department Kerala invites bids for a Camera Trap / Trail Camera (V2) procurement. The scope centers on wildlife monitoring equipment, with no enumerated BOQ items. The tender contemplates quantity flex (up to 25% variation) and a defined warranty/after-sales framework. Location context is Kerala, India, with a focus on procurement of trail cameras suitable for field deployment and rugged field conditions. The key differentiator is the option clause enabling scale adjustments and a structured penalty regime, underscoring compliance and timely service delivery. This procurement supports wildlife surveillance initiatives and data collection in forested districts across Kerala.
Technical Specifications & Requirements
- Product category: Camera Trap / Trail Camera (V2)
- Performance features: Effective Pixel specification and detection range (motion) to be met as per standard Wildlife Monitoring devices; maximum images per trigger as per field use; flash/illumination range in feet for night operation.
- Storage: SD card capacity to be included in scope; specify GB requirement.
- Accessories: Any optional accessories to be offered under the same contract.
- Operating conditions: Ingress Protection (IP rating) to ensure field reliability in Kerala climates.
- Warranty/Service: Warranty term to be provided with post-sale servicing; response and rectification timelines to be met.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% at contract award and during currency at contracted rates.
- Warranty & Penalty: Service/rectification must be completed within 3 days of notification; penalties at 0.5% of unit price per week of delay; cap at 10% of total contract value; post-cap, alternate sourcing at seller’s cost with PBG forfeiture.
- Delivery & PBG: Delivery terms linked to last delivery order date; performance security to be provided as per tender terms; penalties recoverable from PBG.
- Documentation: Vendors must comply with all standard GST/PAN/experience documentation and provide requisite certifications.
- This section emphasizes compliance, delivery discipline, and robust after-sales support to ensure field-ready wildlife monitoring deployments.
Key Specifications
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Product/service: Camera Trap / Trail Camera (V2) for Kerala wildlife monitoring
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Quantities: Not disclosed; subject to 25% variation as per option clause
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EMD / Estimated value: Not disclosed in data; ensure readiness for standard EMD submission
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Experience: Prior supply of similar wildlife surveillance cameras preferred
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Quality/standards: Field-ready IP rating and ruggedized design; firmware support
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Warranty/Support: On-site service with defined response time; penalties if not met
Terms & Conditions
-
EMD amount and exact qualifying criteria not disclosed; submit as per standard bidder requirements
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Delivery period linked to original delivery date with 30-day minimum extension rule
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Penalty regime for warranty service delays and potential PBG forfeiture
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Option clause allows up to 25% quantity adjustment during contract term
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PBG may be forfeited if penalties are not resolved through alternate sourcing
Important Clauses
Payment Terms
Not explicitly stated in data; bidders should anticipate standard terms (advance, milestone, or upon delivery) and align with PBG/penalty provisions described
Delivery Schedule
Delivery starts from last date of original order; extended period calculated as (increased quantity / original quantity) × original period, minimum 30 days
Penalties/Liquidated Damages
3-day rectification target; 0.5% unit price penalty per week of delay; cumulative cap 10% of contract value; post-cap service from alternate sources at seller's cost
Bidder Eligibility
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Experience in supplying camera trap / wildlife monitoring equipment
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Financial capacity evidenced by turnover or statements
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Compliance with GST and PAN requirements and OEM authorizations
Tender Data
Bid Details
Quantity
10
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Camera Trap / Trail Camera (V2) (Q2)
Authority Records
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Documents 4
GeM-Bidding-8603138.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar wildlife camera trap supply
Financial statements or turnover documentation demonstrating financial capacity
EMD/Security deposit documentation (as applicable by tender terms)
Technical bid documents demonstrating camera trap specifications
OEM authorization or brand clearance for camera trap products
Company registration certificates and contact details
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Performance / Functional Features | Effective Pixels | 16 mp to 32 mp |
| Performance / Functional Features | Detection Range/Motion Detection(ft) | 100 ft or better |
| Performance / Functional Features | Maximum number of Images Per Trigger | 4 or better |
| Flash | Flash / illumination Range(foot) | 100 foot or better Or higher |
| Storage | Capacity of Storage/SD Card, inclusive in the scope of supply (GB) | 32GB, 64GB, 128GB, 256GB, 512GB Or higher |
| Accessories | Optional Accessories | Suitable Image management software, Suitable Tripod, Suitable weather hood, Python cable lock, Combination lock, Security metal box, one set of battery inclusive in the scope of supply, Two sets of battery inclusive in the scope of supply, suitable memory card of specified capacity |
| Operating Conditions | Ingress Protection (Waterproof Grade) | IP66, IP67 Or higher |
| Warranty and Services | Warranty | 1 Year, 2 Year, 3 Year Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for camera trap tender in Kerala wildlife department 2025
Bidders should prepare GST registration, PAN, and experience certificates; submit technical bid detailing camera trap capabilities (effective pixels, motion detection range, image per trigger), SD storage capacity, IP rating, and warranty terms. Ensure OEM authorization and provide PBG as per tender terms. Delivery timelines align with original order dates and option clause.
What documents are required for Kerala camera trap tender submission
Submit GST certificate, PAN, company registration, financial statements, experience certificates for wildlife camera supplies, OEM authorization, technical compliance documents, and EMD/security deposit as applicable. Ensure all documents align with terms governing post-award warranty and penalties for delays.
What is the delivery timeline and extension rules for this tender
Delivery starts from the last date of the original delivery order. If quantity is increased, extension equals (increased quantity / original quantity) × original period, with a minimum 30 days; the purchaser may extend within the original delivery period if required.
What are the warranty and penalty terms for camera trap supply
Warranty requires timely servicing within 3 days of defect notification. Delays incur 0.5% of unit price per week, capped at 10% of contract value; after cap, alternate sourcing at seller's cost with PBG forfeiture.
What performance features should be highlighted for camera traps in this tender
Bidders should emphasize effective pixel count, detection range, max images per trigger, flash illumination range, SD storage capacity, IP rating, and any optional accessories. Ensure compliance with field-friendly rugged design and reliable night operation.
What is the scope of quantity variation in this procurement
The purchaser reserves right to increase or decrease bid quantity up to 25% at contract placement and during the currency at contracted rates; delivery times adjust proportionally based on additional time formula with a 30-day minimum.
What certifications or OEM authorizations are required for bidders
Bidders must provide OEM authorization or brand clearance for the camera traps, along with technical compliance certificates. Ensure products meet field-use standards and include warranty/support documentation as part of the bid package.