Indian Army IT Hardware Assets Procurement for Border Personnel Meeting Hut India 2026
Bid Publish Date
02-Oct-2026, 8:24 pm
Bid End Date
16-Oct-2026, 9:00 pm
EMD
₹1,13,933
Progress
Key Highlights
- • Gem rating preference: 4.5 or higher during evaluation
- • 25% quantity variation rights for order and during contract currency
- • Delivery period linked to last date of original delivery order with minimum 30 days extension
- • Scope includes training of operators and statutory clearances (if any)
- • On-ground installation and testing with inspection by competent authority
- • EMD amount specified as ₹113,933
Tender Overview
Organization: Indian Army (Department of Military Affairs) seeks IT hardware assets for a Border Personnel Meeting Hut. The scope includes supply, installation, testing, commissioning, operator training, and statutory clearances where applicable. Estimated value and exact quantities are not disclosed; however, the EMD is ₹113,933. Preference is given to sellers with a Gem rating 4.5+ during evaluation. The contract allows a ±25% quantity variation and requires adherence to installation and testing procedures as per uploaded technical specifications. Bidders should align with the option clause and delivery timing rules stated, with the delivery period linked to the original order date. Tender is framed for nationwide/probable deployment within India.
Technical Specifications & Requirements
- Product category: IT hardware assets for Border Personnel Meeting Hut
- Scope includes: Supply, Installation, Testing, Commissioning, and Operator Training
- Installation must be performed on-site with testing procedures on grounds; inspection by competent authority
- No BOQ items available; technical specs are referenced as per uploaded documents
- Preference criteria: Gem rating 4.5+; adherence to delivery and performance criteria with routine inspections
- Compliance considerations: statutory clearances if any; training of operators included
- Documentation requirements and certification expectations are implied via ATC but not enumerated in the summary
- The exact hardware types, quantities, and standards must be confirmed from the uploaded technical specifications
Terms, Conditions & Eligibility
- EMD: ₹113,933 (emergency/escrow not specified)
- Option Clause: Quantity may increase/decrease by up to 25% at contract placement and during currency at contracted rates
- Delivery period: Commences from the last date of original delivery order; extended time follows a calculated formula with a minimum of 30 days; extension possible up to original delivery period
- Scope of supply: Includes supply, installation, testing, commissioning, and operator training; statutory clearances if required
- Evaluation preference: Gem rating 4.5+ preferred in scoring; other ATC terms apply
- Inspection: On-ground installation with competent authority inspection per procedure
- Bid adherence: Compliance with uploaded technical specifications and ATC clauses is required
Key Specifications
-
- Product category: IT hardware assets for Border Personnel Meeting Hut
-
- Scope: Supply, Installation, Testing, Commissioning, Operator Training
-
- EMD: ₹113,933
-
- Delivery: Per original delivery order with 25% quantity variation option
-
- Inspection: On-site installation with competent authority inspection
Terms & Conditions
-
Quantity may be increased or decreased by up to 25% at the time of contract and during the contract period.
-
Delivery period commences from the last date of the original delivery order; minimum extension is 30 days.
-
Scope includes supply, installation, testing, commissioning, and operator training with statutory clearances if required.
Important Clauses
Payment Terms
Payment terms will be as per standard army procurement; exact milestones not disclosed in summary, must confirm in bid documents.
Delivery Schedule
Delivery is tied to the last date of the original delivery order; extended time calculated and may be exercised for increased quantity up to 25%.
Penalties/Liquidated Damages
Penalty details are not specified here; must be outlined in T&C and ATC uploaded with tender documents.
Bidder Eligibility
-
Experience in supplying/installing IT hardware assets for government facilities
-
Demonstrated capability for on-site installation and operator training
-
Compliance with statutory clearances and quality standards (as applicable)
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
10
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Procurement of IT HW Assets for Border Personnel Meeting Hut
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
LEH
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | LEH | LEH | - | - | 1 | 20 | - |
Authority Records
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Documents 4
GeM-Bidding-9952552.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar IT hardware supply/install projects
Financial statements or turnover proof as required
EMD submission proof (online or DD as applicable)
Technical bid documents and compliance certificates
OEM authorizations (if bidding for branded hardware)
Any statutory clearance documents (if applicable)
Frequently Asked Questions
How to bid for IT hardware assets tender in India Army
Bidders must meet eligibility criteria including GST, PAN, and financials; submit EMD of ₹113,933 and technical/commercial bids per uploaded ATC. Ensure OEM authorizations if branded hardware is used, and confirm on-ground installation requirements with competent authority inspection.
What documents are required for Army IT hardware tender submission
Mandatory documents include GST certificate, PAN, experience certificates for similar projects, financial statements, EMD proof, technical compliance papers, and OEM authorizations if applicable; submit these with your bid as per the buyer’s ATC.
What are the delivery and inspection requirements for this IT bid
Delivery must align with the original delivery order; a 25% quantity variation is allowed. On-site installation requires testing per procedure, followed by competent authority inspection; ensure readiness for ground-based verification.
What is the EMD amount and its purpose for Army IT procurement
The EMD is ₹113,933, serving as security to participate. It should be submitted as specified in the tender terms; successful bidders may have it adjusted against performance or forfeited for non-compliance.
Which vendors receive preference in the Army IT hardware tender
Preference is given to vendors with a Gem rating of 4.5 or higher, indicating proven performance and reliability; ensure your company demonstrates consistent delivery and compliance with required standards.
What standards or certifications are required for IT hardware assets
Standards/certifications are referenced in uploaded specifications; ensure hardware likely meets IS or ISI marks if applicable, and acquire OEM authorizations for branded items; verify any statutory clearance requirements with the buyer.
When is the deadline and how is delivery time calculated
Delivery periods start from the last date of the original order; if quantity increases, additional time is calculated as (increased quantity / original quantity) × original period, with a minimum of 30 days.
What training and post-sale support is included in the bid
Scope includes operator training and commissioning; post-sale support/maintenance terms should be confirmed in the ATC and bid documents, along with any required statutory or warranty provisions.