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Indian Army Reflector Assy, Fittings & Spare Parts Tender Panjakula Haryana 2025 ISO 9001

Bid Publish Date

06-Nov-2025, 7:02 pm

Bid End Date

20-Nov-2025, 7:00 pm

Location

PANCHKULA , HARYANA

Latest Corrigendum Available

Progress

Issue06-Nov-2025, 7:02 pm
Corrigendum17-Nov-2025
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

280

Category

Reflector Assy

Bid Type

Single Packet Bid

Categories 28

BUSHING HEATING EQUIPMENT SPARES RUBBER GASKET CONTROLLER SWITCHES MAGNETIC ROLLER BEARING RING LUBE OIL PNEUMATIC BI METALLIC SENSORS PRESSURE GAUGE GASKETS AND SEALS PLAIN BEARING WHEEL BEARING COMPRESSOR TEMPERATURE SWITCHES AIR INFLATORS PRESSURE INDICATORS MOBIL OIL SEALING RING PRESSURE MEASURING AND CONTROL INSTRUMENTS FILTER RETAINERS BEARINGS BUSHINGS AND GEARS WRENCH AIR GENERATOR DISTILLATION WORM GEAR SLEEVE BEARING

Tender Overview

The opportunity is with the Indian Army (Department Of Military Affairs) for a broad category of spare parts including Reflector Assembly, Wrench Filter, Stainer, O Ring, Screen, Magnetic Filter, Bolt, Nut, Smart Alarm, Lamp Assembly, Temperature Switch, Screws, Clamps, Drain Plug, Hose, Tap, Roller Bearing, Gasket, Pressure Switch, Dust Cap, Washer Kit, Hose Fuel Supply, Knob, Fitting Grease Cylinder, Bushing Master, Link Track Shoe, Pin, Shim 1mm, U Packing Seal, and Seal Dust. The procurement location is Panchkula, Haryana 133301 with 30 BOQ items overall. Estimated value, EMD, delivery timelines and exact quantities are not disclosed in the data but the contract contemplates potential quantity variation up to +/-50% (option clause) and extension up to +/-25% during currency. Emphasis on ISO 9001 compliant suppliers and GST/PAN readiness is evident to participate in this tender. The unique scope includes installation/commissioning if covered, with delivery to Chandimandir. Bidder must meet financial and legal prerequisites to qualify.

Technical Specifications & Requirements

  • Standards/Certifications: ISO 9001 certified suppliers or OEMs; GST registration and PAN required; End User Certificate as applicable.
  • Delivery & Installation: Delivery/installation at Chandimandir (address provided in ATC); optional commissioning included if scope covers.
  • Documentation: Upload PAN, GSTIN, cancelled cheque, EFT mandate, and other certificates as per ATC; non-submission risks rejection.
  • Bid Conditions: Option clauses allow quantity changes up to +/- 50% at contract placement and during currency; delivery period adjustments based on changes; payment terms aligned to procurement norms.
  • Quality/Compliance: OEM authorizations may be required; end user certificates to be provided in buyer format if requested.

Terms & Eligibility

  • EMD/Security: Not specified in the data; bids must comply with standard EMD and security requirements per tender terms.
  • Financial Standing: Bidder must not be under liquidation or bankruptcy and must upload an undertaking.
  • Tax/GST: GST applicability to be determined by bidder; reimbursement as per actuals or applicable rate, subject to a cap on quoted GST.
  • Delivery & Payment: Delivery terms aligned with option clauses; payment terms to follow government procurement norms; End User Certificate handling as per contract.
  • Quality & Compliance: ISO 9001 obligation; supplier or OEM must hold the certification.
  • Other: Bidder to ensure all certificates/documents required in the bid document and ATC are uploaded; non-compliance leads to rejection.

Key Specifications

  • Product/service names: Reflector Assembly, Wrench Filter, Stainer, O Ring, Screen, Magnetic Filter, Bolt, Nut, Smart Alarm, Lamp Assembly, Temperature Switch, Screw, Clamp, Drain Plug, Hose, Tap, Roller Bearing, Gasket, Pressure Switch, Dust Cap and Washer Kit, Hose Fuel Supply, Knob, Fitting Grease Cylinder, Bushing Master, Link Track Shoe, Pin, Shim 1mm, U Packing Seal, Seal Dust, Repair Kit Stop Light Switch

  • Quantities: Not disclosed; BOQ shows 30 items with N/A quantities

  • Estimated value: Not disclosed

  • EMD amount: Not disclosed

  • Experience: Not specified; ISO 9001 compliance required

  • Delivery: Chandimandir address; installation/commissioning if scope includes

  • Quality/standards: ISO 9001 required; GST/PAN compliance; OEM authorization may be required

Terms & Conditions

  • EMD and security deposits are required per tender terms (not disclosed here).

  • Quantity may vary up to ±50% at contract award and ±25% during currency.

  • ISO 9001 certification is mandatory for bidder or OEM.

  • GST registration, PAN, cancelled cheque and EFT mandate must be uploaded with bid.

  • Delivery to Chandimandir; installation/commissioning included if covered in scope.

Important Clauses

Payment Terms

Payment terms follow government norms; GST reimbursement as actuals or applicable rate, whichever is lower; exact percentage not specified.

Delivery Schedule

Delivery period can be adjusted with option clause; increased quantity affects delivery timeline; minimum extension rule of 30 days.

Penalties/Liquidated Damages

Not specified in provided data; LD provisions would be as per standard GCC/ATC terms.

Bidder Eligibility

  • Must hold ISO 9001 certification (supplier or OEM)

  • Not under liquidation or bankruptcy; must upload undertaking

  • GSTIN and PAN valid; EFT mandate supplied

Documents 5

GeM-Bidding-8542579.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 30 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Reflector Assy Reflector Assy technical specification as per item no 1 1 nos adjt118engrregt 30
2 Wrench Filter Wrench Filter technical specification as per item no 2 3 nos adjt118engrregt 30
3 Stainer Stainer technical specification as per item no 3 4 nos adjt118engrregt 30
4 O Ring O Ring technical specification as per item no 4 3 nos adjt118engrregt 30
5 Screen Screen technical specification as per item no 5 4 nos adjt118engrregt 30
6 Magnetic Filter Magnetic Filter technical specification as per item no 6 4 nos adjt118engrregt 30
7 Bolt Bolt technical specification as per item no 7 40 nos adjt118engrregt 30
8 Nut Nut technical specification as per item no 8 40 nos adjt118engrregt 30
9 Smart Alarm Smart Alarm technical specification as per item no 9 4 nos adjt118engrregt 30
10 Lamp Assy Lamp Assy technical specification as per item no 10 6 nos adjt118engrregt 30
11 Switch Temperature Switch Temperature technical specification as per item no 11 3 nos adjt118engrregt 30
12 Screw Screw technical specification as per item no 12 48 nos adjt118engrregt 30
13 Clamp Clamp technical specification as per item no 13 4 nos adjt118engrregt 30
14 Drain Plug Drain Plug technical specification as per item no 14 1 nos adjt118engrregt 30
15 Hose Hose technical specification as per item no 15 1 nos adjt118engrregt 30
16 Tap Roller Bearing Tap Roller Bearing technical specification as per item no 16 2 nos adjt118engrregt 30
17 Gasket Gasket technical specification as per item no 17 1 nos adjt118engrregt 30
18 Pressure Switch Pressure Switch technical specification as per item no 18 1 nos adjt118engrregt 30
19 Dust Cap and washer kit Dust Cap and washer kit technical specification as per item no 19 4 nos adjt118engrregt 30
20 Hose Fuel Supply Hose Fuel Supply technical specification as per item no 20 1 set adjt118engrregt 30
21 O Ring O Ring technical specification as per item no 21 1 nos adjt118engrregt 30
22 Knob Knob technical specification as per item no 22 1 nos adjt118engrregt 30
23 Fitting Grease Cylinder Fitting Grease Cylinder technical specification as per item no 23 1 nos adjt118engrregt 30
24 Bushing Master Bushing Master technical specification as per item no 24 4 nos adjt118engrregt 30
25 Link Track Shoe Link Track Shoe technical specification as per item no 25 10 nos adjt118engrregt 30
26 Pin Pin technical specification as per item no 26 72 nos adjt118engrregt 30
27 Shim 1mm Shim 1mm technical specification as per item no 27 6 nos adjt118engrregt 30
28 U packing Seal U packing Seal technical specification as per item no 28 1 nos adjt118engrregt 30
29 Seal Dust Seal Dust technical specification as per item no 29 8 nos adjt118engrregt 30
30 Repair Kit Stop light switch Repair Kit Stop light switch technical specification as per item no 30 1 nos adjt118engrregt 30

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

ISO 9001 certification (supplier or OEM)

6

End User Certificate (if requested)

7

Experience certificates (as applicable)

8

Technical bid documents and OEM authorizations

9

Any certificates/documents sought in bid document/ATC/Corrigendum

Corrigendum Updates

1 Update
#1

Update

17-Nov-2025

Extended Deadline

20-Nov-2025, 7:00 pm

Opening Date

20-Nov-2025, 7:30 pm

Financial Results

Rank Seller Price Item
L1SK Enterprises(MSE)( MSE Social Category:General )    Under PMA₹1,37,640Item Categories : Reflector Assy,Wrench Filter,Stainer,O Ring,Screen,Magnetic Filter,Bolt,Nut,Smart Alarm,Lamp Assy,S
L2PK Enterprises( MSE Social Category:OBC )    Under PMA₹1,74,323Item Categories : Reflector Assy,Wrench Filter,Stainer,O Ring,Screen,Magnetic Filter,Bolt,Nut,Smart Alarm,Lamp Assy,S
L3HARYANA TRADERS( MSE Social Category:OBC )    Under PMA₹1,83,534Item Categories : Reflector Assy,Wrench Filter,Stainer,O Ring,Screen,Magnetic Filter,Bolt,Nut,Smart Alarm,Lamp Assy,S

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for Indian Army reflector assembly tender in Panchkula Haryana 2025

Bidders must meet ISO 9001 certification, provide PAN, GSTIN, EFT mandate, cancelled cheque, and end user certificates if requested. Ensure no liquidation or bankruptcy; upload undertaking. Include OEM authorizations and all specified bid documents. The tender allows quantity variation up to 50% and requires delivery to Chandimandir.

What documents are required for Army spare parts tender in Haryana 2025

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, ISO 9001 certificate (supplier or OEM), OEM authorization, bid security/EMD as applicable, end user certificate, and technical bid documents per ATC. Ensure all certificates are uploaded with the bid; non-submission leads to rejection.

What are the technical standards for Indian Army security equipment tender

Suppliers must be ISO 9001 certified (either bidder or OEM). GST compliance and PAN verification are mandatory. End User Certificate handling depends on buyer format. While no device-specific specs are listed, ISO 9001 assures process quality and traceability for reflectors and related parts.

When is the delivery window for Chandimandir Army procurement of spare parts

Delivery terms permit quantity adjustments up to 50% at contract placement; during currency, up to 50% more may be added at contracted rates. The extended delivery period starts from the last date of the original/extended delivery order, with minimum extension of 30 days for added quantity.

What is the EMD requirement for the Army spare parts tender in Panjkula

EMD details are not specified in the provided data; bidders should refer to the tender bid document/ATC for exact EMD amount and payment method, and prepare a bid security accordingly to avoid bid rejection.

How to obtain OEM authorization for Indian Army procurement 2025

If OEM authorization is required, obtain a formal authorization letter from the original equipment manufacturer, ensuring it covers the entire listed spare parts category. Include the authorization with the technical bid and verify alignment with ISO 9001 certification to meet bidder eligibility.

What are the GST implications for the Haryana Army tender 2025

GST applicability is bidder-determined; supplier should quote GST as part of bid and the reimbursed amount will be actuals or the applicable rate, whichever is lower, capped by the quoted GST percentage. Ensure GSTIN is valid and compliant with regulations.