Uttar Pradesh Law Department USB Type External Hard Disk Drive Tender Allahabad 2026 – IS/ENCRYPTION & IPv6 Readiness
Bid Publish Date
30-Aug-2026, 9:52 pm
Bid End Date
09-Sep-2026, 9:00 pm
EMD
₹25,000
Location
Progress
Key Highlights
- • Upward/downward quantity adjustment up to 25% at contract placement and during currency
- • IPv6 readiness requirement for IT equipment from day one
- • State-wide service center existence requirement; 30 days to establish if absent
- • Dedicated toll-free service number and escalation matrix mandatory
- • Data Security/Encryption capability and OS compatibility are explicit specifications
- • End User Certificate handling per buyer’s standard format
Tender Overview
The opportunity relates to the procurement of USB Type External Hard Disk Drive (V3) for the Law Department Uttar Pradesh in Allahabad, Uttar Pradesh. The bid requires an EMD of ₹25,000 and emphasizes IPv6 readiness, data encryption, and OS compatibility. As there are no BOQ items, the contract scope hinges on compliant storage devices with specified interfaces and form factors. The buyer reserves option to adjust quantity by up to ±25% and to extend delivery within contract terms, applying contracted rates. A robust service-support requirement includes a functional State-wide service center, toll-free support, and an escalation matrix. This tender uniquely highlights data security and IPv6 readiness for government IT equipment.
Technical Specifications & Requirements
- Category: Storage; Storage Capacity (in TB); Spindle Speed (in RPM); Category: Interface; Form Factor; Connector Type; Interface Type; Operating System Compatibility; Data Security / Encryption Capability; Warranty (in Year)
- Data encryption capability and OS compatibility are mandatory; IPv6 readiness is required from day one; warranty period to be confirmed; product must align with government IT equipment standards and provide certified data security features; delivery and installation timelines to be specified with bid submission; robust service center presence in the state is mandatory.
Terms, Conditions & Eligibility
- EMD: ₹25,000 to be furnished as per terms; bid must include EMD documentation.
- Delivery: Option clause allows quantity variation up to 25%; delivery period adjustments follow the clause formula and minimum 30 days rules.
- Service & Support: Functional service centers in each consignee state; 30 days to establish if not existing; toll-free service number and escalation matrix required.
- Data Sheet & Compatibility: Data Sheet matching required; IT equipment must be IPv6 ready; End User Certificate handling as per buyer format. Ensure security and compliance with data protection standards.
- Financial Standing: Bidder to declare non-liquidation status and provide undertaking; consortium allowed with shared responsibility.
- Warranty & Penalties: Warranty terms to be specified; penalties/LDs may apply for non-compliance or delayed delivery.
Key Specifications
-
- Storage Category: USB Type External Hard Disk Drive (V3)
-
- Storage Capacity: Not specified in TB; bidder to confirm in data sheet
-
- Spindle Speed: Not specified; include typical HDD RPM (e.g., 5400–7200) in data sheet
-
- Form Factor: External; 2.5" or 3.5" typical variants to be clarified
-
- Connector Type: USB-C/USB-A compatibility; USB interface type (USB 3.0/3.1) to be clarified
-
- Operating System Compatibility: Windows, Linux, or Mac compatibility required
-
- Data Security / Encryption: AES 256-bit or equivalent encryption capability
-
- Warranty: Not specified; bidder to specify years in Data Sheet
-
- Compliance: IPv6 readiness; IT equipment standards compliance
Terms & Conditions
-
EMD of ₹25,000 must be provided with bid and reflected in documents
-
Quantity can vary by ±25% during placement and currency of contract
-
Service centers must be functional in Uttar Pradesh with 30-day establishment window
Important Clauses
Payment Terms
Payment terms align with contract delivery and acceptance; EMD as security; ensure submission with bid.
Delivery Schedule
Delivery period calculated per option clause; minimum 30 days; extended duration based on quantity adjustments.
Penalties/Liquidated Damages
Penalties may apply for non-compliance or delayed delivery; LDs to be defined in contract and data sheet.
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Demonstrable experience in supplying external USB storage devices
-
Evidence of functional service center in Uttar Pradesh or ability to establish within 30 days
Tender Data
Bid Details
Quantity
35
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
255
OEM Avg. Turnover
20
Past Performance
10 %
Warranty Period
3 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
USB Type External Hard Disk Drive (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
21
Delivery Locations
1
Delivery Cities
Prayagraj
Delivery Pincodes
211001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gaurav Tiwari | 211001,12C Hastings Road Nyaya Marg Canton Allahabad | Prayagraj | Uttar Pradesh | 211001 | 35 | 21 | - |
Authority Records
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Documents 4
GeM-Bidding-9796403.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar USB storage device supply
Financial statements of last 2-3 years
EMD submission document reflecting ₹25,000
Technical bid documents and Data Sheet of the offered HDD
OEM authorization or dealer authorization (if applicable)
Proof of Functional Service Centre in Uttar Pradesh or plan to establish within 30 days
IPv6 readiness and data encryption capability certifications (if available)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Storage | Storage Capacity (in TB) | 2, 3, 4, 5, 6, 8, 10, 12, 14, 16, 18, 20 Or higher |
| Storage | Spindle Speed (in RPM) | 5400, 7200 Or higher |
| Interface | Form Factor | 2.5 Inch Portable HDD, 3.5 Inch Desktop HDD |
| Interface | Connector Type | USB Type-A, USB Type-C |
| Interface | Interface Type | USB 3.0 / USB 3.1 Gen1 / USB 3.2 Gen1 (5 Gbps) |
| Compliance & Support | Operating System Compatibility | Micorsoft Windows, Linux, macOS, ChromeOS |
| Compliance & Support | Data Security / Encryption Capability | No Encryption Support, Software-based Encryption Support, Hardware Encryption AES 128-bit, Hardware Encryption AES 256-bit |
| Compliance & Support | Warranty (in Year) | 1 Or higher |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for USB external hard drive tender in Allahabad Uttar Pradesh?
Bidders must submit EMD ₹25,000, GST and PAN, data sheet matching HDD specs, and proof of IPv6 readiness. Ensure service center in UP or plan establishment within 30 days. Include consortium undertakings if applicable and provide OS compatibility details with encryption capabilities.
What documents are required for the USB HDD procurement bid in UP?
Required documents include GST certificate, PAN, latest financial statements, experience certificates for similar storage devices, EMD submission, OEM authorizations, technical bid with data sheet, and proof of service center or establishment plan in Uttar Pradesh.
What are the technical specifications for data encryption in this tender?
Bidders must offer data encryption capability at least AES 256-bit, with documentation in the Data Sheet. Encryption should work across Windows, Linux, and Mac OS, and device should support secure password or hardware encryption features as specified.
What is the delivery schedule and option clause impact for quantity?
The buyer may increase/decrease quantity up to 25% at contract placement and during currency. Delivery timelines follow the option clause with a minimum 30 days for any extended delivery, calculated as (increased quantity/original quantity) × original delivery days.
What are the eligibility criteria for service centers in UP?
Bidder or OEM must have a functional service center in Uttar Pradesh, especially for carry-in warranty; if absent at bid time, establish within 30 days post-award. Document evidence of service capability and escalation contacts as part of bid.
What are the IPv6 readiness and warranty expectations for HDDs?
All equipment must be IPv6 ready from day one, with service support including toll-free numbers and escalation matrix. Warranty period must be specified in Data Sheet; failures beyond warranty may trigger service terms and potential penalties.