Open Tender for Density meter in GANJAM, ODISHA

Q1: How to participate in the density meter tender issued by IREL (India) Limited in Odisha?
To participate, vendors must first ensure they meet the eligibility criteria specified in the tender, including technical specifications and documentation requirements. It is mandatory to be either the OEM or authorized dealer with proper authorization certificates. Complete all prequalification documents like PAN, GSTIN, and experience certificates, then upload them on the GeM portal under the bid link GEM/2025/B/6431477. The bid involves a single packet process with a deadline of August 7, 2025. Ensure your bid includes a detailed technical sheet matching specifications, and conduct the bid submission well before the deadline to avoid last-minute issues. Additionally, exhibiting compliance with MSE or startup benefits can improve chances of favorable evaluation. For assistance in GeM registration, visit https://tenderai.in/services/gem-profile-registration.

Q2: What are the eligibility requirements for bidding on the density meter procurement in Odisha?
Eligible bidders include OEMs or authorized dealers of laboratory density measurement instruments. MSE and DPIIT-registered startups are given specific exemptions from turnover criteria, provided they meet technical specifications and submit proper documentation like Udyam registration certificates. Bidders must showcase relevant experience with similar equipment over the past 5 years and upload proof of technical competency. All documents such as PAN, GST, OEM authorization, and past performance certificates are mandatory; missing documents may lead to rejection. Participation is subject to verification on the GeM portal, ensuring transparency and compliance.

Q3: How do I qualify as an MSE or Startup in this government tender for density meters?
MSE and startup vendors benefit from exemptions in the eligibility criteria, particularly the turnover requirement. To qualify, they must submit valid Udyam Registration or DPIIT Startup Certification, together with supporting documents proving their manufacturing or OEM status. MSE vendors can avail of purchase preferences, with a chance to secure a portion of the order if their bid is within 15% of the lowest price. These benefits are intended to encourage small-scale and innovative enterprises to engage in government procurement. Ensure your profile is updated in the GeM portal accordingly.

Q4: What technical specifications are required for the density meter under this tender?
The density meter must be a bench-top device with the following specifications: resolution of 1.0E-5 g/cm³, measurement accuracy of 0.0001 g/cm³ or better, a built-in display of 4 inches, and a minimum warranty of 24 months. It must comply with GeM category specifications, ensuring reliability, precision, and durability for laboratory use. Bidders should provide detailed technical datasheets that clearly demonstrate compliance to prevent bid rejection. Proper installation, calibration, and after-sales support are also critical for successful deployment.

Q5: How can I ensure my bid conforms to technical specifications and documentation requirements?
Thoroughly review the detailed technical specifications provided in the tender document and prepare a comprehensive datasheet matching all parameters. Support your proposal with authentic OEM authorization certificates and past performance certificates demonstrating your capability. Upload all required documents, such as PAN, GST, experience certificates, and technical sheets, on the GeM portal along with your bid submission. Double-check that the uploaded datasheet aligns with the specified parameters. Missing or mismatched documents can lead to disqualification. Consulting a professional for bid documentation can improve compliance.

Q6: What are the delivery and installation timelines for the density meter in this tender?
The density meter must be delivered to Ganjam District, Odisha, within 45 days from the date of purchase order. Vendors should plan logistics accordingly to ensure prompt and safe delivery, especially considering the remote location. Installation, calibration, and demonstration are expected to be completed within specified timelines, with after-sales support and warranty activation as per contractual obligations. Engage reliable logistics partners to avoid delays, and ensure all installation support and training are arranged if required.

Q7: What are the key compliance conditions I should be aware of when bidding?
Vendors must comply with all applicable GST, labor, and quality assurance standards. The products must meet the technical specifications specified in the tender, and OEM or OEM-authorized products are mandatory. Only registered OEMs or authorized dealers can bid; resellers are not eligible unless they possess OEM authorization. Participation also requires valid GeM registration, proper document uploads, and adherence to delivery timelines. Non-compliance or incomplete documentation will result in bid rejection. Also, bidders should monitor the GeM portal for any updates or clarifications from the buyer.

Q8: Is there support available for vendors to register on GeM or prepare bids for government tenders like this density meter procurement?
Yes. To assist vendors in registering and preparing compliant bids, TenderAI offers professional services, including GeM portal registration and bid documentation preparation. For seamless onboarding and enhanced chances for success, visit https://tenderai.in/services/gem-profile-registration and our company insights page at https://tenderai.in/company-insights. Our expert team guides you through document uploads, technical compliance, and bid submission processes, ensuring all requirements are met for competitive advantage.

Q9: How are bids evaluated in this government tender for density meters?
Evaluation will be based on total bid value, with the lowest evaluated bid given preference, as per the total value-wise evaluation approach. Technical compliance and adherence to specifications are also critical factors; bids matching technical requirements are prioritized. For MSE and startup vendors, additional purchase benefits may be applicable if their bid falls within the prescribed price band relative to the lowest bid. Proper documentation and timely submission are essential for consideration. The process emphasizes transparency and fairness, aligning with government procurement policies.

Q10: What are the steps to ensure my bid is successful for this government tender?
First, verify eligibility as an OEM or authorized dealer, gather all required documents, including experience certificates and technical datasheets, then register on GeM if not already done. Next, carefully prepare your bid, aligning technical specifications with the documentation. Upload all files before the deadline of August 7, 2025, ensuring correctness and completeness. Consider participating as an MSE or startup to avail of exemptions and preferences. After submission, track bid status through the GeM portal and respond promptly to any clarifications or additional requirements. Engage professional services if necessary to maximize bid compliance chances.

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