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GEM

Indian Army Panchkula Laser Printer HP Cartridge 222A Plotter Canon MF465dw L8081 Epson EcoloX 2026

Bid Publish Date

23-Feb-2026, 10:58 am

Bid End Date

05-Mar-2026, 11:00 am

Location

PANCHKULA , HARYANA

Progress

Issue23-Feb-2026, 10:58 am
AwardPending
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Quantity

626

Category

Cartridge 222A

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory site visit prior to bid submission and understanding site requirements
  • • Option clause allows +/- 25% quantity variation at contracted rates
  • • CA-verified turnover documentation; notarized blacklisting certificate on Rs 100 stamp paper
  • • Mandatory PAN and GST certificates; Mandate Form and cancelled cheque required
  • • Past project experience evidence accepted as contract copy with invoices or client execution certificates
  • • Delivery period logic: minimum 30 days; extended period proportional to quantity change

Categories 9

LASER PRINTERS COMPUTER PRINTERS COPIER PAPER MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE PRINTER PARTS AND ACCESSORIES COMMUNICATION PROTOCOL CARTRIDGE PRINTER COMPUTER PERIPHERAL

Tender Overview

The Indian Army, Department Of Military Affairs, issued a procurement opportunity in Panchkula, Haryana for multiple office devices and consumables, including Laser Jet Pro Printers (HP) with 222A cartridges, Plotter cartridges, HP 88A cartridges, Epson Colour Ecotank L8081, Canon Image Class MF465dw Printer, A4 paper, and Lux soap. The scope appears to cover supply of devices and consumables to meet generic administrative needs, with a total bid quantity potentially expandable by up to 25% during/after the contract at contracted rates. A mandatory site visit is required to understand site-specific conditions and requirements. The tender emphasizes documentary compliance, client proof for past experience, and CA-verified turnover, with notarized anti-blacklisting certification and basic vendor documents. Unique terms include option-based delivery extensions and a defined 100/- stamp paper declaration for blacklisting.

  • Location: Panchkula, Haryana
  • Organization: Indian Army
  • Product categories: Printers, Cartridges, Plotter Cartridges, A4 Paper, Soap
  • Key differentiator: mandatory site visit and CA-verified turnover, not-blacklisting declaration, and 25% quantity option
  • Estimated value and exact quantities are not disclosed in available data

Technical Specifications & Requirements

  • Product/service items from the BOQ/Title: Laser Jet Pro Printer HP, Cartridge 222A, Plotter Cartridges, Cartridge 88A HP, Epson Colour Ecotank L8081, Canon Image Class MF465dw, Paper A4, and Lux Soap
  • Delivery terms: option to increase/decrease quantity up to 25%; delivery period calculated with a minimum 30 days after extended periods; extended duration may equal original period
  • Documentation: require notarized anti-blacklisting certificate on Rs 100 stamp paper (not older than 3 months), CA-verified turnover, PAN, GST, Mandate Form, and canceled cheque; mandatory site visit prior to bid submission
  • Compliance expectations: no explicit technical performance specs provided; bidders must demonstrate past experience via contract/invoice proofs or client execution certificates; site visit is essential for bid submission
  • Evidence of capability: CA-verified turnover; client execution or third-party release notes acceptable

Terms, Conditions & Eligibility

  • EMD/price security: not clearly specified in data provided; bidders must comply with general tender requirements and provide standard bid security documents
  • Experience: proof via contracts/invoices or execution certificates; must show past work in related supplies/services
  • Delivery: adherence to delivery timelines; option extension provisions apply
  • Documentation: PAN, GST, turnover certificate, notarized blacklisting certificate, Mandate Form, canceled cheque
  • Payment terms: not explicitly defined in available data; standard government procurement practices may apply
  • Site visit: mandatory prior to bid submission; failure to attend may impact eligibility

Key Specifications

  • Product lineup includes: Laser Jet Pro Printer HP; Cartridge 222A; Plotter Cartridges; Cartridge 88A HP; Epson Colour Ecotank L8081; Canon Image Class MF465dw Printer; Paper A4; Lux Soap

  • Delivery quantity flexibility: ±25% of bid quantity; delivery time scales by formula: (Additional quantity / Original quantity) × Original delivery period, minimum 30 days

  • Documentation requirements: notarized anti-blacklisting certificate, CA-verified turnover, PAN, GST, Mandate Form, cancelled cheque

  • Site visit: mandatory prior to bid submission to assess site conditions and requirements

  • Past experience proof accepted: contract copy with invoices or client execution certificates

Terms & Conditions

  • Option for quantity variation up to 25% at contracted rates

  • Mandatory site visit before bid submission

  • CA-verified turnover and anti-blacklisting documentation required

Important Clauses

Payment Terms

Not explicitly defined; bidders should align with standard government procurement payment practices after delivery and verification

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extended time calculated per option clause with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided text; standard LDs may apply per contract terms

Bidder Eligibility

  • CA-verified turnover documentation

  • Notarized anti-blacklisting certificate (Rs 100 stamp paper, not older than 3 months)

  • PAN Card and GST Certificate

  • Mandatory site visit acknowledgement

  • Past experience proof via contracts/invoices or client certificates

Documents 4

GeM-Bidding-8976466.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Laser Jet Pro Printer HP Laser Jet Pro Printer HP 3 nos geuchandimandir 30
2 Cartridge 222A Cartridge 222A BK M C Y 1 nos geuchandimandir 30
3 Plotter Cartridge Plotter Cartridge TM 5340 MBK BK M C Y 2 nos geuchandimandir 30
4 Cartridge 88A HP Toner Cartridge 88A HP 7 nos geuchandimandir 30
5 Epson Colour Ecotank L8081 Epson Colour Ecotank L8081 Multifunction A3+ Inktank Photo Printer Black 1 nos geuchandimandir 30
6 Canon Image Class MF465dw Printer Canon Image Class MF465dw Monochrome duplex Laser Printer all in one with scaner 42PPM 1 nos geuchandimandir 30
7 Paper A4 Paper A4 size 40 nos geuchandimandir 30
8 Lux Soap Lux Soap 150gm 571 nos geuchandimandir 30

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Required Documents

1

CA-verified turnover certificate

2

PAN Card

3

GST Certificate

4

Mandate Form

5

Cancelled cheque

6

Notarized anti-blacklisting certificate on Rs 100 stamp paper (not older than 3 months)

7

Past experience proofs (contract copy with invoices, execution certificate, or equivalent documents)

8

Site visit acknowledgement (mandatory)

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for the Indian Army printer and cartridge tender in Panchkula?

Bidders must meet eligibility criteria including CA-verified turnover, PAN, GST, and notarized anti-blacklisting on Rs 100 stamp paper. Submit past experience proofs (contracts or client certificates) and complete site visit acknowledgement before bid submission. Ensure compliance with the option clause for quantity variation up to 25% and provide required documents with the bid.

What documents are required for the Panchkula procurement of printers and cartridges?

Submit CA-verified turnover, PAN Card, GST Certificate, Mandate Form, cancelled cheque, notarized anti-blacklisting certificate, and past experience proofs (contracts with invoices or client execution letters). Acknowledgement of mandatory site visit must accompany the bid submission.

What are the delivery terms for quantity variation in this tender?

Delivery allows +/- 25% quantity variation at contracted rates. Additional time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days, and may extend up to the original delivery period if the option clause is exercised.

Which products are covered under this Panchkula tender for Army procurement?

Items include Laser Jet Pro Printer HP, HP Cartridges 222A and 88A, Plotter Cartridges, Epson Colour Ecotank L8081, Canon Image Class MF465dw Printer, A4 Paper, and Lux Soap, intended to satisfy office and printing needs.

What is required for past project experience verification in this tender?

Bid submissions may be validated via contract copies with invoices and bidder self-certification, execution certificates by clients, or third-party inspection notes. This ensures prior experience in supplying or servicing the listed devices and consumables.

When is site visit mandatory and how does it affect bidding in Panchkula?

Site visit is mandatory before bid submission to understand site-specific requirements. Non-attendance may disqualify bidders; provide site visit acknowledgement along with bid to demonstrate understanding of conditions and installation prerequisites.

What are the standard certifications or anti-blacklisting requirements for this Army tender?

Bidders must submit a notarized anti-blacklisting certificate on Rs 100 stamp paper, not older than three months, along with CA-verified turnover. This ensures vendor credibility and compliance with government procurement standards.

What are the expected payment practices for this government supply contract?

Exact payment terms are not detailed in the available data; bidders should anticipate standard government practice—verification of goods/services post-delivery and processing within a defined period after submission of compliant invoices and acceptance certificates.