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Indian Air Force OEM Spares for Automobiles Tender Gandhinagar 2026 – ISI/ISO/OEM Authorization Considerations

Bid Publish Date

11-Jun-2026, 6:49 pm

Bid End Date

18-Jun-2026, 7:00 pm

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Progress

Issue11-Jun-2026, 6:49 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Tender Overview

The Indian Air Force (Department of Military Affairs) invites bids for OEM spares for automobiles, with focus on generic vehicle make and spares procurement. The scope indicates supply of goods to AIRFORCE STATION VADSAR, Gandhinagar, at the Kalol Road address, with an option to increase the order quantity by up to 25% and extended delivery periods under the option clause. Bidders must upload relevant certificates and comply with ATC terms. The tender emphasizes bid-specific OEM authorization for authorized distributors/sellers and that the bid price includes all components of supply.

Technical Specifications & Requirements

  • Category: Generic OEM spares for automobiles; Vehicle Make and Type of Vehicle as declared in the tender; Spares for specific components as indicated by the supplier’s OEM capabilities.
  • OEM Authorization: Bid must include bid-specific OEM authorization to the buyer in case of participation by an authorized distributor/seller.
  • Delivery Location: AOC 47SU, AIRFORCE STATION VADSAR, 47SU, Kalol Road near OgnaJ Circle, Gandhinagar, Gujarat.
  • Delivery Scope: Scope of supply is strictly “Only supply of Goods” as per the terms; installation/commissioning where applicable is at purchaser’s site.
  • Documentation: Certificates and documents sought in the Bid, ATC, and corrigenda must be uploaded; non-submission leads to rejection.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease bid quantity up to 25% during contract and currency; delivery time recalculated with minimum 30 days.
  • Delivery Timeline: Delivery period commences from the last date of the original delivery order; extended time calculated as (Original quantity ÷ Increased quantity) × Original delivery period, minimum 30 days.
  • Certificates & Compliance: Bidder must upload required certificates as per Bid document; failure to do so may lead to rejection.
  • Scope: Only supply of goods; installation/commissioning as applicable to the contract scope; address specified above.

Key Specifications

  • Product/service names: OEM spares for automobiles

  • Categories: Generic vehicle spares; Type of Vehicle; Vehicle Make; Spares for specific components

  • EMD/Estimated value: Not specified in data

  • Experience: Not specified; refer to OEM authorization requirement

  • Quality/Compliance: OEM authorization requirement; upload certificates per terms

  • Delivery: To AOC 47SU, AIRFORCE STATION VADSAR, Gandhinagar; delivery terms per option clause

Terms & Conditions

  • Option clause allows +/- 25% quantity change with pricing at contracted rates

  • Delivery to AIRFORCE STATION VADSAR, Kalol Road, Gandhinagar

  • Bidder must provide bid-specific OEM authorization if using distributor/seller

  • Upload all required certificates; non-compliance leads to rejection

Important Clauses

Payment Terms

Not specified in data; payment terms to be clarified in the bid document

Delivery Schedule

Delivery starts after last date of original delivery order; extended delivery time tied to quantity changes with a minimum 30 days

Penalties/Liquidated Damages

Not specified in data; look for LD clauses in ATC or corrigendum

Bidder Eligibility

  • Must provide bid-specific OEM authorization for OEM suppliers

  • Experience in supplying automobile spares for government or defense contracts

  • Compliance with certificate upload requirements as per bid documents

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

OEM Spares for Automobiles (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9456740.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Type of Vehicle Motor Vehicles (Light, Medium & Heavy), Constructional and Industrial Vehicles, Special Purpose Vehicles
Generic Vehicle Make TATA MOTORS, TATA ADVANCED SYSTEMS, MAHINDRA AND MAHINDRA, FORCE MOTORS, SML ISUZU, VE COMMERCIAL VEHICLES, ASHOK LEYLAND, HONDA, HYUNDAI, KIA, MARUTI SUZUKI, RENAULT, TOYOTA, SKODA, VOLKSWAGEN, HERO, ACTION CONSTRUCTION EQUIPMENT (ACE), BEML, DOOSAN BOBCAT, CASE NEW HOLLAND (CNH), ESCORTS, JCB, MANITOU, TATA HITACHI
Generic Spares for Engine, Clutch, Gear Parts, Controls, Frame, Suspension, Front Axle, Rear Axle, Wheels, Fuel System, Exhaust System, Electrical System, Steering System, Body Parts & Rubber Parts
Generic Agreed to provide bid specific OEM authorization to the buyer in the bid in case of participation by authorised distributor/seller Yes

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (in OEM spares for automobiles)

4

Financial statements

5

EMD/Security deposit proof

6

Technical bid documents

7

OEM authorizations (bid-specific, if distributor/seller)

8

Certificates requested in ATC and Corrigendum

Frequently Asked Questions

How to bid for OEM spares tender in Gandhinagar with IAF 2026?

To bid, ensure you meet OEM authorization requirements, upload GST, PAN, experience certificates, and financials, and provide bid-specific OEM authorization. Include installation/assembly capabilities if applicable, and address the specified delivery location at AIRFORCE STATION VADSAR, Gandhinagar. Comply with ATC terms and quantity option clauses.

What documents are required for IAF spares tender in Gandhinagar 2026?

Submit GST registration certificate, PAN card, experience certificates in automobile spares, financial statements, EMD proof, technical bid documents, OEM authorizations, and any ATC/corrigendum certificates. Ensure all documents are uploaded as per bid terms to avoid rejection.

What is the quantity option for this IAF tender in Gandhinagar?

The purchaser reserves the right to modify quantities by up to 25% of bid quantity at contract placement and during contract currency, with adjusted delivery times calculated from the extended quantity per the stipulated formula, minimum 30 days.

What is the delivery location for IAF OEM spares tender?

Delivery/installation is to be at AOC 47SU, AIRFORCE STATION VADSAR, Kalol Road near OgnaJ Circle, Gandhinagar, Gujarat. Ensure proper documentation accompanies the shipment and matches the address on the delivery order.

What certificates are mandatory for IAF 2026 tender submission?

Mandatory certificates include GST, PAN, experience proofs in OEM spares, financial statements, EMD submission, and bid-specific OEM authorization as required by the ATC and corrigendum; ensure uploads before bid submission closes.

How will payment terms be structured for the IAF spares supply?

Payment terms are not explicitly stated in the data; bidders should consult the tender documents for exact terms, including any advance, milestone, or post-delivery payment conditions, and ensure compliance with contract terms from delivery through acceptance.

What is the scope of supply for this IAF procurement?

Scope is defined as Only supply of Goods for OEM spares; installation/commissioning, if covered, will be per contract scope at the purchaser site. Verify if any ancillary services are required in the ATC/corrigendum.

What are the critical eligibility criteria for OEM spares tender?

Eligibility hinges on bid-specific OEM authorization, demonstrated experience in supplying automobile spares, and compliant documentation (GST, PAN, financials, EMD). Ensure all certificates are uploaded in accordance with the bid terms and ATC.

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