Election Department Maharashtra A4 & Legal Size Multifunction Printer Tender Thane 2026 - PAC Only, 25% Quantity Option
Bid Publish Date
17-Jun-2026, 10:36 pm
Bid End Date
04-Jul-2026, 1:00 pm
Location
Progress
Tender Overview
The procurement opportunity is issued by the Election Department, Maharashtra for an A4 and Legal Size Multifunction Printer (MFP) under the PAC category, located in THANE, MAHARASHTRA - 400601. The tender scope references a printer/SIMULTANEOUS SCAN/PRINT/COPY capability, with a 25% quantity option to be exercised by the Purchaser. No BOQ items are listed, and the estimated value is not disclosed. The bid must address the option clause, delivery after orders, and compliance with ATC documents. This tender seeks vendors with relevant past projects to demonstrate capability in providing MFP solutions within government procurement norms.
Technical Specifications & Requirements
- Product category: A4 and Legal Size Multifunction Printer (MFP)
- Category: PAC Only
- Location: THANE, MAHARASHTRA (400601)
- Quantity/Value: Not specified; option to increase quantity up to 25% of bid quantity during contract execution
- Delivery/ATC: Delivery period subject to option clause; original and extended delivery calculations apply; adherence to buyer ATC terms
- Past Experience: Acceptable proofs include contract copies with invoices, client execution certificates, or third-party inspection notes
- No technical specifications listed; bidders should align with standard MFP capabilities (print/copy/scan) and PAC eligibility
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25%; extended delivery period governed by formula (minimum 30 days)
- Delivery Period: Commences from last date of original delivery order; extension rules apply as per option clause
- Past Experience Proof: Acceptable documents include contract copies with invoices or execution certificates from clients
- ATC/ATD: Bidders must comply with uploaded ATC document and tender terms; PD/ATC references present in tender terms
- EMD/Financials: Specific EMD amount not disclosed; bidders should prepare typical EMD as per state government norms
- Preparation: Ensure compliance with generic terms and bidder eligibility for government procurement
Key Specifications
-
- Product/service: A4 and Legal Size Multifunction Printer (MFP)
-
- Category: PAC Only
-
- Location: THANE, MAHARASHTRA
-
- Delivery: Based on option clause with minimum 30 days when extending delivery
-
- Experience proof: contracts, invoices, execution certificates or third-party notes
Terms & Conditions
-
Option clause allows ±25% quantity variation during contract
-
Delivery period follows last date of original order with extended period rules
-
Past Experience proofs accepted include client certificates and invoices
Important Clauses
Payment Terms
No explicit payment terms disclosed; bidders should reference standard government procurement terms and ATC for payment milestones
Delivery Schedule
Delivery period calculation tied to original order date with potential extensions via option clause; minimum extension 30 days
Penalties/Liquidated Damages
Not specified in provided data; bidders should assume standard LD clauses per government tender practices and ATC
Bidder Eligibility
-
Experience in supplying or servicing multifunction printers to government entities
-
Ability to meet PAC eligibility requirements for government procurement
-
Financial capability to handle orders with potential 25% quantity adjustment
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | APPLE STATIONERS & XEROX Under PMA | Make : hp Model : HP LJ Pro MFP M329dw Ptr with 1 year warranty | 23-06-2026 18:55:33 | |
| 2 | ATHARVA TECH MINDS PRIVATE LIMITED Under PMA | Make : hp Model : HP LJ Pro MFP M329dw Ptr with 1 year warranty | 29-06-2026 12:58:58 | |
| 3 | CAMEL FARMS AND FINANCE PRIVATE LIMITED Under PMA | Make : hp Model : HP LJ Pro MFP M329dw Ptr with 1 year warranty | 26-06-2026 15:46:47 | |
| 4 | DIGITECH ELECTRONIC SYSTEMS PRIVATE LIMITED Under PMA | Make : hp Model : HP LJ Pro MFP M329dw Ptr with 1 year warranty | 29-06-2026 11:28:04 | |
| 5 | J P SERVICES Under PMA | Make : hp Model : HP LJ Pro MFP M329dw Ptr with 1 year warranty | 29-06-2026 12:44:09 | |
| 6 | Mahi enterprise Under PMA | Make : hp Model : HP LJ Pro MFP M329dw Ptr with 1 year warranty | 29-06-2026 11:15:49 | |
| 7 | MICROART SYSTEMS (INDIA) PRIVATE LIMITED Under PMA | Make : hp Model : HP LJ Pro MFP M329dw Ptr with 1 year warranty | 27-06-2026 20:37:10 | |
| 8 | MSM Infotech Under PMA | Make : hp Model : HP LJ Pro MFP M329dw Ptr with 1 year warranty | 04-07-2026 12:48:02 | |
| 9 | ROHRA COMPUTER PRODUCTS PRIVATE LIMITED Under PMA | Make : hp Model : HP LJ Pro MFP M329dw Ptr with 1 year warranty | 29-06-2026 10:24:33 | |
| 10 | SILIPUR TECHNOLOGIES PRIVATE LIMITED Under PMA | Make : hp Model : HP LJ Pro MFP M329dw Ptr with 1 year warranty | 04-07-2026 12:07:46 | |
| 11 | SRI JAI MEDIA Under PMA | Make : hp Model : HP LJ Pro MFP M329dw Ptr with 1 year warranty | 29-06-2026 13:14:55 | |
| 12 | VIKSHREE COMPUTERS Under PMA | Make : hp Model : HP LJ Pro MFP M329dw Ptr with 1 year warranty | 01-07-2026 14:58:29 | |
| 13 | YAKSHINI MICRO SYSTEMS Under PMA | Make : hp Model : HP LJ Pro MFP M329dw Ptr with 1 year warranty | 27-06-2026 10:41:02 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | J P SERVICES Under PMA | Item Categories : A4 and Legal Size Multifunction Printer (MFP) | |
| L2 | VIKSHREE COMPUTERS Under PMA | Item Categories : A4 and Legal Size Multifunction Printer (MFP) | |
| L3 | ROHRA COMPUTER PRODUCTS PRIVATE LIMITED Under PMA | Item Categories : A4 and Legal Size Multifunction Printer (MFP) |
Tender Data
Bid Details
Quantity
95
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
16
OEM Avg. Turnover
133
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2) ( PAC Only )
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9484152.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
04-Jul-2026, 7:30 am
Opening Date
04-Jul-2026, 8:00 am
Update
Extended Deadline
01-Jul-2026, 12:30 pm
Opening Date
01-Jul-2026, 1:00 pm
Required Documents
GST registration certificate
PAN card
Past experience documents (contract copies + invoices or client execution certificates)
Financial statements (audited if available)
EMD related documents as per tender norms
Technical bid documents and OEM authorizations (if applicable)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for the Thane printer tender under Maharashtra PAC?
Bidders should review the ATC attached to the tender, ensure PAC eligibility, and prepare documents: GST, PAN, past experience proofs (contracts + invoices or client certificates). Include the EMD as per local norms and confirmation of A4/Legal Size MFP capability. Submit technical and financial bids as required.
What documents are required for the A4/MFP tender in Thane?
Required documents include GST certificate, PAN, past experience proofs (contract copies with invoices or execution certificates), financial statements, EMD documents, and technical bid documents; OEM authorizations if applicable. Ensure these are submitted with the bid package to meet eligibility criteria.
What is the delivery timeline for the PAC printer procurement?
Delivery timing follows the option clause: the original delivery period starts from the last date of the original order; if quantity increases, extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the eligibility criteria for the Maharashtra MFP tender 2026?
Eligibility includes demonstrated past experience in similar printer projects, ability to provide A4 and Legal Size MFPs, compliance with PAC requirements, and the capacity to manage potential 25% quantity adjustments during contract execution.
What does the 25% option clause mean for bidders in this tender?
The Purchaser may increase or decrease the order quantity by up to 25% at contract placement and during the contract period, with delivery time adjusted as per the extended period formula, ensuring minimum 30 days addition.
What are the key submission requirements for government printer tenders in Maharashtra?
Submit GST and PAN, past experience proofs, financial statements, EMD documents, technical bid, and any OEM authorizations. Ensure compliance with ATC terms and attach the uploaded ATC document for reference. Provide installation and maintenance capabilities if specified.