Hindustan Aeronautics Limited Conference Table Durian Make Tender 2026 - Durian OEM Authorization & 50% Quantity Variant
Progress
Key Highlights
- • - OEM-specific requirement: authoritative letter from Make Durian needed with bid
- • - Make-Durian conference table: product category focus
- • - Quantity adjustment clause: +/- 50% at award and during currency
- • - Delivery extension formula: (additional quantity ÷ original quantity) × Original delivery period, min 30 days
- • - GST handling: reimbursement based on actuals or applicable rates, limited to quoted GST %
- • - Documentation for bid: PAN, GSTIN, Cancelled Cheque, EFT Mandate
- • - Vendor-code creation prerequisites tied to the bid
Tender Overview
Hindustan Aeronautics Limited (HAL) under the Department of Defence Production seeks a conference table from the Make-Durian line, with OEM authorization required. The tender mandates submission of PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate certified by the bank. An OEM authorization letter from Make Durian is mandatory, or the bid may be rejected. The clause on quantity allows a ±50% adjustment at award and during currency, at contracted rates. GST will be reimbursed at actuals or applicable rates, capped by the quoted GST percentage. This procurement involves a single high-value furniture item with specific vendor-code prerequisites and no BOQ items listed.
Technical Specifications & Requirements
- Product: conference table under the Make Durian branding
- OEM requirement: authorisation letter from OEM (Durian) mandatory with bid
- Quantity flexibility: up to 50% increase/decrease at award and during contract, with calculation based on (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
- GST handling: reimbursement as actual or at applicable rates, limited to the quoted GST %
- Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
- BOQ: no items listed; indicates a likely single-item procurement with vendor-code creation requirements
Terms, Conditions & Eligibility
- OEM authorization: mandatory letter from Make Durian; without it bid summary rejection
- Vendor-code creation documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate
- Option clause: bidders must comply with quantity-flex and delivery-time extension rules as stated
- GST responsibility: bidder bears GST considerations; HAL reimburses per actuals or applicable rates
- Delivery timeline: not explicitly defined; the option clause governs extended delivery periods
- General risk: no BOQ items; emphasis on OEM-based supply and proper documentation
Key Specifications
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- Product/service: Conference table
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- Brand/Make: Durian (Make-Durian required for OEM authorization)
-
- Quantity flexibility: +/- 50% of bid quantity at award and during currency
-
- Delivery-time rule: Additional time = (Increase/Original Quantity) × Original delivery period, min 30 days
-
- GST terms: Reimbursement as actuals or per applicable rates, capped by quoted GST %
-
- Mandatory documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorization letter
Terms & Conditions
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OEM authorization letter from Make Durian is mandatory for bid validity
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GST reimbursement will follow actuals or applicable rates, subject to quoted GST
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Option clause permits up to 50% quantity variation during award and contract period
Important Clauses
Payment Terms
GST handling as actuals or applicable rates; no explicit advance terms noted
Delivery Schedule
Delivery period adjustments based on the option clause; minimum 30 days extension rule
Penalties/Liquidated Damages
Not specified in available data; relies on option-based delivery extension
Bidder Eligibility
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Must supply OEM authorization letter from Make Durian
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Must provide PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank
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Vendor-code creation documentation required for participation
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
CONFERENCE TABLE MAKE-DURIAN
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
BANGALORE CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | BANGALORE CITY | BANGALORE CITY | - | - | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9962135.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
- Copy of PAN Card
- Copy of GSTIN
- Copy of Cancelled Cheque
- EFT Mandate certified by Bank
- OEM authorization letter from Make Durian (mandatory with bid)
- Any vendor-code creation documents as required by HAL
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for the HAL conference table tender in 2026 with Durian?
Bidders must attach an OEM authorization letter from Make Durian, along with PAN, GSTIN, Cancelled Cheque, and bank-certified EFT mandate. Ensure GST is treated per actuals or applicable rates, not to exceed the quoted GST percentage. Include vendor-code creation documents to participate.
What documents are required for HAL vendor-code creation and bidding?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, and OEM authorization letter from Make Durian. These must accompany the bid to validate eligibility and activate the vendor code for the HAL tender.
What is the quantity adjustment provision for HAL Durian table tender?
The bidder can be awarded up to 50% more or less than the bid quantity, with the extension period calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
Which standard or brand is mandatory for the HAL conference table procurement?
The tender requires the Make Durian brand with an OEM authorization letter. No other brands are specified as substitutes; ensure the letter is attached to the bid.
How is GST handled in HAL bidding for the conference table?
GST reimbursement will be provided as actuals or at applicable rates, whichever is lower, and cannot exceed the quoted GST percentage on the bid. Attach GSTIN and ensure GST terms are clear in the bid.
What are the delivery terms if the order quantity changes in HAL tender?
Delivery extension follows the option clause formula, with a minimum 30-day extension. The new delivery period is computed from the last delivery date and adjusted per the proportional quantity change.
What is the significance of the OEM authorization letter in this HAL bid?
The OEM authorization letter from Make Durian is mandatory; without it, the bid may be summary rejected. Ensure official letterhead, signer authorization, and validity on bid submission date.