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Energy Department Bihar Patna High End Desktop & Laptop Tender 2025: ISO 9001, OEM Turnover, Q2 MFM & UPS

Bid Publish Date

13-Nov-2025, 6:03 pm

Bid End Date

24-Nov-2025, 4:00 pm

EMD

₹49,245

Value

₹24,62,296

Location

PATNA , BIHAR
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Progress

Issue13-Nov-2025, 6:03 pm
Technical24-11-2025 15:59:41
Financial
Award10-Dec-2025, 12:57 am
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Quantity

39

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Categories 5

LAPTOP UPS ATM MACHINE MICRO CONTROLLER

Tender Overview

The Energy Department Bihar, located in Patna 800001, invites bids for High End Desktop Computers, High End Laptops/Notebooks, Multifunction Machines (MFM) Version 2, and Line Interactive UPS with AVR (Version 2). Estimated total contract value: ₹2,462,296 with an EMD of ₹49,245. Scope includes potential quantity variation up to 25% during contract execution. OEM turnover and bidder turnover criteria apply, requiring ISO 9001 certification and documented financials. The procurement emphasizes OEM performance with a focus on compliant suppliers and explicit delivery timing linked to original delivery orders. This tender is tagged under the Bihar energy procurement umbrella and supports Government-grade, standards-driven equipment procurement. Unique clauses include option-based quantity adjustments and mandatory documentation to validate turnover and certifications.

Technical Specifications & Requirements

  • Product categories: High End Desktop Computers, High End Laptops/Notebooks, Multifunction Machines MFM V2, Line Interactive UPS with AVR V2
  • Estimated value: ₹2,462,296; EMD: ₹49,245
  • Standards & certifications: ISO 9001 certified bidder or OEM required
  • Turnover criteria: Minimum average annual turnover (last 3 years) as per bid document; audited balance sheets or CA certificate; OEM turnover criteria also specified for bunch bids
  • Documentation: Upload turnover proofs, ISO certification, and all required certificates as per tender terms
  • Delivery & options: Quantity can increase by up to 25% during contract; delivery calculations align with original and extended periods, minimum 30 days, last-date delivery mechanics apply
  • Key eligibility: Participation contingent on certificate uploads and compliance with specified terms; no BOQ items listed

Terms, Conditions & Eligibility

  • EMD: ₹49,245 to be submitted per bid requirements
  • Turnover criteria: Satisfy both bidder and OEM three-year average turnover as defined; provide audited statements or CA certificate
  • ISO 9001: Bidder or OEM must hold ISO 9001 certification
  • Delivery terms: Option to extend quantities up to 25% with delivery period adjustments per clause; timing tied to last date of original delivery order
  • Documentation: Mandatory submissions include GST, PAN, experience certificates, financial statements, EMD, technical compliance certificates, and OEM authorizations as applicable
  • Compliance risk: Offer rejected if required certificates/documents are missing; adherence to ATC and corrigenda is mandatory

Key Specifications

    • Product names: High End Desktop Computers, High End Laptops/Notebooks, Multifunction Machines MFM V2, Line Interactive UPS with AVR V2
    • Estimated value: ₹2,462,296
    • EMD amount: ₹49,245
    • Standards: ISO 9001 certified bidder or OEM
    • Turnover: Minimum average annual turnover over last 3 years (per bid doc) for bidder and OEM
    • Quantity flexibility: Up to 25% increase during contract; delivery timing linked to original/extended delivery period

Terms & Conditions

  • Quantity variation up to 25% at contract placement and during currency

  • Bidder and OEM turnover criteria with three-year average turnover documentation

  • ISO 9001 certification required for bidder or OEM

Important Clauses

Payment Terms

Not specified in data

Delivery Schedule

Delivery period aligns with original delivery order; extended time formula applies for option-based quantity increases with a minimum of 30 days

Penalties/Liquidated Damages

Not specified in data

Bidder Eligibility

  • Must meet bidder turnover criteria for last 3 years with supporting financial documents

  • OEM turnover criteria for primary product category in bunch bids

  • ISO 9001 certification requirement for bidder or OEM

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

High End Desktop Computer (Q2) , High End Laptop - Notebook (Q2) , Multifunction Machine MFM (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2)

Authority Records

ENERGY DEPARTMENT

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Documents 2

GeM-Bidding-8584753.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurements

4

Audited financial statements or CA certificate showing turnover

5

EMD submission proof (DD/online payment slip)

6

ISO 9001 certification documents (bidder or OEM)

7

OEM authorization letter (for OEM-specific bids)

8

Technical bid documents demonstrating compliance with tender terms

9

Any other certificates requested in Terms and Conditions

Technical Results

S.No Seller Item Date Status
1
HARDIK ENTERPRISE   Under PMA
Make : hp Model : HP 280 G9 MT i7 12700 Win11P 161SSD3 wifi 21.5"24-11-2025 15:59:41
2
M/S DEEP INFOTECH   Under PMA
Make : hp Model : HP 280 G9 MT i7 12700 Win11P 161SSD3 21.5" ODD24-11-2025 09:33:33

Financial Results

Rank Seller Price Item
L1
M/S DEEP INFOTECH( MSE Social Category:General )    Under PMA
Item Categories : High End Desktop Computer,High End Laptop - Notebook,Multifunction Machine MFM (V2),Line Interactiv
L2
HARDIK ENTERPRISE   Under PMA
Item Categories : High End Desktop Computer,High End Laptop - Notebook,Multifunction Machine MFM (V2),Line Interactiv

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for Patna high end desktop tender 2025 in Bihar?

Bidders must meet turnover criteria for last three years, provide audited financials or CA certificate, and upload ISO 9001 certification (bidder or OEM). Include EMD of ₹49,245 and product-specific certifications for desktops, laptops, MFM, and UPS with AVR. Ensure turnover alignment and documentation as per Terms.

What documents are required for Energy Department Bihar procurement 2025?

Submit GST, PAN, experience certificates, audited financial statements or CA turnover certificate, EMD proof, ISO 9001 certificates, OEM authorization if applicable, and technical bid documents. Additional certificates must align with ATC and corrigendum terms.

What are the technical specifications for the IS 9001 compliant bid in Patna?

Specifications focus on high end computing and backup power: desktop and laptop units, MFM V2, Line Interactive UPS with AVR V2. Adherence to ISO 9001 and turnover proofs are mandatory; no detailed hardware specs published in data.

When is the EMD due for Energy Department Bihar tender 2025?

EMD amount is ₹49,245. Submission method (DD or online) and exact deadline are defined in bid documents and ATC; ensure payment proof accompanies the bid package.

What is the quantity variation clause for the Bihar procurement?

Purchaser may increase or decrease quantity by up to 25% at contract award and during currency. Additional time is calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days, with ties to original delivery schedule.

What are the turnover requirements for bidder and OEM in this tender?

Bidder and OEM must show average annual turnover for the last three years ending 31st March; if company is under 3 years old, use completed years after constitution. Provide audited balance sheets or CA certificate; primary OEM in bunch bids must meet the turnover criterion.

What certifications are mandatory for this Energy Department bid in Bihar?

Mandatory ISO 9001 certification for bidder or OEM. Ensure all relevant certificates are uploaded with the bid; non-submission leads to rejection as per Terms and Conditions.

What happens if required certificates are missing in the bid?

Offer is liable to be rejected if required certificates or documents listed in the bid, ATC, or corrigenda are not uploaded or compliant; ensure all certificates are current and properly scanned.

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