Indian Army Department Of Military Affairs Office Equipment Tender 2026 India – 18 Item Categories, 3 Years Govt Supply Experience
Bid Publish Date
20-Sep-2026, 11:40 am
Bid End Date
30-Sep-2026, 12:00 pm
Location
Progress
Key Highlights
- • 3 years minimum government/PSU supply experience for bidder or OEM
- • Installation and training to be conducted by OEM-certified personnel or authorized resellers
- • Malicious Code Certificate required for hardware/software submissions
- • Option clause allows up to 25% quantity variation during contract; delivery extension rules defined
- • GST considerations: bidders to apply correct GST; reimbursement as actuals or quoted rate
- • Notional EMD amount not specified; emphasis on non-obsolescence of offered items (minimum 2 years residual market life)
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a broad range of office equipment and furniture covering 18 items including tables, shelves, chairs, boards, lighting, kitchen stoves, binding supplies, dustbins, and related accessories. This tender emphasizes supplier capability to deliver multiple product categories under a single contract, with installation and commissioning handled by OEM-certified personnel or authorized resellers. The scope targets vendors with a minimum of 3 years of government or PSU experience in supplying similar products and mandates a malware-free hardware/software claim. The procurement is structured to allow quantity adjustments of up to 25% during contract execution and potentially extended delivery periods aligned with the option clause. Unique requirements include ensuring non-obsolete products (minimum 2 years market life) and GST compliance.
Technical Specifications & Requirements
- No detailed technical specifications are published; bidders should align with listed item categories: office tables, book shelves, dressing tables, visitor chairs, alcohol breathalyzers, whiteboards, bedside lights, multi-purpose extendable pointers, grills, A4 photo paper, floor cleaners, binding rings, dustbins, customized registers, handmade sheets, gift packing paper, spiral bindings, induction stoves.
- Installation/commissioning must be performed by OEM or OEM-certified resources; security against embedded malicious code is required with a formal certificate. Bidders must ensure products are not end-of-life within the next 2 years per bid terms.
- Delivery terms allow a 30-day minimum extension and potential quantity variation up to 25%.
Terms, Conditions & Eligibility
- EMD: Not specified in the available data; bidders must monitor GST implications as per applicable rates. GST is reimbursable at actuals or capped by quoted rate.
- Experience: Must have supplied similar category products to a Central/State Govt/PSU for at least 3 years prior to bid opening. Documentation to include copies of relevant contracts.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorizations and installation capabilities are required. Malicious code certificate mandatory for hardware/software.
- Delivery: Extended delivery time rules per option clause; delivery starts from the last date of the original delivery order; minimum delivery window aligned with the contract terms.
- Payment: Terms unspecified; bidders should prepare standard government payment terms aligned to supply and acceptance milestones.
Key Specifications
-
Product/service names: 18 office and related items including desks, chairs, boards, light fixtures, paper supplies, binders, waste bins, induction stoves
-
Quantities: not specified in BOQ; 18 items across multiple product lines
-
Estimated value: not disclosed; contract allows 25% quantity variation
-
Experience: minimum 3 years govt/PSU supply history
-
Standards/certifications: Malicious Code Certificate; OEM installation capability; GST compliance
-
Delivery: option clause enabling extended delivery period; 30-day calculation base for extensions
-
Quality: non-obsolescence requirement of at least 2 years residual market life
Terms & Conditions
-
Delivery quantity can vary up to 25% during contract execution
-
Bidders must have 3+ years of Govt/PSU supply experience
-
OEM/authorized reseller to perform installation and training
Important Clauses
Payment Terms
GST handling on reimbursements; payment terms aligned to delivery/acceptance milestones; no fixed advance mentioned
Delivery Schedule
Delivery period begins from last date of original delivery order; additional time calculated by (increased quantity / original quantity) × original period, minimum 30 days
Penalties/Liquidated Damages
Option clause implies potential penalties for delayed delivery as per contract; LDs not explicitly defined in provided data
Bidder Eligibility
-
3+ years experience supplying similar items to govt/PSU
-
Non-obsolete stock life: products must have at least 2 years residual market life
-
OEM authorization and installation capability demonstrated
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | INDIRA ENTERPRISES(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Computer table 3 x 2 ft,Zig zag book shelf small,Dressing table with stool,Visitor chair stainless | |
| L2 | ADITYA TRADING (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Computer table 3 x 2 ft,Zig zag book shelf small,Dressing table with stool,Visitor chair stainless | |
| L3 | DE FINE LIVING SPACES (MSE)( MSE Social Category:OBC ) Under PMA | Item Categories : Computer table 3 x 2 ft,Zig zag book shelf small,Dressing table with stool,Visitor chair stainless |
Tender Data
Bid Details
Quantity
271
Category
Computer table 3 x 2 ft
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Computer table 3 x 2 ft , Zig zag book shelf small , Dressing table with stool , Visitor chair stainless steel with cushion black colour , Alcohol testing machine Breathalyzer , White board 2 x 3 ft , Bed side wooden wall light , Multipurpose stainless steel extendable pointer 5 ft , Grill barbeque with 10 skewers and tray , A4 size photo paper 200 GSM 50 Sheets , Floor cleaner , Plastic comb binding rings A4 size , Dustbin dual wet and dry , Printed registers customized , Handmade sheet all type , Gift packing paper 50 sheets , Spiral bindings rings all size , Induction stove
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Coimbatore
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Coimbatore | Coimbatore | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9920141.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
18 Items Sign in to view GEM price trends Sign in for GEM prices
Computer table 3 x 2 ft
Computer table 3 x 2 ft
Zig zag book shelf small
Zig zag book shelf small
Dressing table with stool
Dressing table with stool
Visitor chair stainless steel with cushion black colour
Visitor chair stainless steel with cushion black colour
Alcohol testing machine Breathalyzer
Alcohol testing machine Breathalyzer
White board 2 x 3 ft
White board 2 x 3 ft
Bed side wooden wall light
Bed side wooden wall light
Multipurpose stainless steel extendable pointer 5 ft
Multipurpose stainless steel extendable pointer 5 ft
Grill barbeque with 10 skewers and tray
Grill barbeque with 10 skewers and tray
A4 size photo paper 200 GSM 50 Sheets
A4 size photo paper 200 GSM 50 Sheets
Floor cleaner
Floor cleaner
Plastic comb binding rings A4 size
Plastic comb binding rings A4 size
Dustbin dual wet and dry
Dustbin dual wet and dry
Printed registers customized
Printed registers customized
Handmade sheet all type
Handmade sheet all type
Gift packing paper 50 sheets
Gift packing paper 50 sheets
Spiral bindings rings all size
Spiral bindings rings all size
Induction stove
Induction stove
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Computer table 3 x 2 ft | Computer table 3 x 2 ft | 1 | nos | evernext@2001 | 15 | |
| 2 | Zig zag book shelf small | Zig zag book shelf small | 1 | nos | evernext@2001 | 15 | |
| 3 | Dressing table with stool | Dressing table with stool | 2 | set | evernext@2001 | 15 | |
| 4 | Visitor chair stainless steel with cushion black colour | Visitor chair stainless steel with cushion black colour | 3 | set | evernext@2001 | 15 | |
| 5 | Alcohol testing machine Breathalyzer | Alcohol testing machine Breathalyzer | 5 | nos | evernext@2001 | 15 | |
| 6 | White board 2 x 3 ft | White board 2 x 3 ft | 4 | nos | evernext@2001 | 15 | |
| 7 | Bed side wooden wall light | Bed side wooden wall light | 3 | nos | evernext@2001 | 15 | |
| 8 | Multipurpose stainless steel extendable pointer 5 ft | Multipurpose stainless steel extendable pointer 5 ft | 10 | nos | evernext@2001 | 15 | |
| 9 | Grill barbeque with 10 skewers and tray | Grill barbeque with 10 skewers and tray | 1 | set | evernext@2001 | 15 | |
| 10 | A4 size photo paper 200 GSM 50 Sheets | A4 size photo paper 200 GSM 50 Sheets | 4 | pkt | evernext@2001 | 15 | |
| 11 | Floor cleaner | Floor cleaner | 200 | ltr | evernext@2001 | 15 | |
| 12 | Plastic comb binding rings A4 size | Plastic comb binding rings A4 size | 5 | pkt | evernext@2001 | 15 | |
| 13 | Dustbin dual wet and dry | Dustbin dual wet and dry | 1 | nos | evernext@2001 | 15 | |
| 14 | Printed registers customized | Printed registers customized | 2 | nos | evernext@2001 | 15 | |
| 15 | Handmade sheet all type | Handmade sheet all type | 20 | nos | evernext@2001 | 15 | |
| 16 | Gift packing paper 50 sheets | Gift packing paper 50 sheets | 3 | pkt | evernext@2001 | 15 | |
| 17 | Spiral bindings rings all size | Spiral bindings rings all size | 5 | kg | evernext@2001 | 15 | |
| 18 | Induction stove | Induction stove | 1 | nos | evernext@2001 | 15 |
Categories
22
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
OEM authorization/credentials and installation capability proof
Experience certificates showing supply of similar category products to Govt/PSU for 3 years
Contract copies or procurement orders as evidence of past supply
Malicious code certificate (hardware/software)
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for the Indian Army office equipment tender 2026 in India?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorizations. Prove 3+ years govt/PSU supply experience with contract copies. Include Malicious Code Certificate for hardware/software and demonstrate OEM installation capability. Ensure items meet non-obsolescence criteria and prepare for 25% quantity variation.
What documents are required for govt office equipment bidding in India Army?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, installation capability proof, experience certificates (3+ years), contract copies, and Malicious Code Certificate. Ensure all documents reflect current eligibility and are submitted with the bid package.
What are the delivery terms and extension rules for this tender?
Delivery starts from the last date of the original delivery order. If quantity increases, extended time is (increased quantity / original quantity) × original period, with a minimum of 30 days. The purchaser may extend up to the original delivery period during option exercise.
What standards or certificates are required for hardware submissions?
A Malicious Code Certificate is mandatory to certify hardware/software does not contain embedded malicious code. OEM authorization and installation capability documentation are required to confirm proper deployment by authorized personnel.
What is the minimum govt/PSU experience required to participate?
Bidders must have regularly manufactured and supplied the same or similar category products to a Central/State Govt Organization or PSU for at least 3 years before bid opening, with contract copies for evidence.
Are there any obsolescence restrictions for bid items in this tender?
Yes. The bidder must ensure offered products are not end-of-life; they must have a residual market life of at least 2 years, verified by OEM or supplier documentation.