SAMEER ACs Supply, Installation & Commissioning Tender 2 Tr Inverter Split & Cassette 5-Star 2026
Bid Publish Date
15-Aug-2026, 9:59 am
Bid End Date
05-Sep-2026, 3:00 pm
Location
Progress
Key Highlights
- • Brand/Rating requirements: 5-star rated inverter split AC, 3-star rated cassette AC
- • Delivery flexibility: up to 25% quantity variation during contract and currency
- • Delivery-time calculation: (Increased quantity ÷ Original quantity) × Original delivery period
- • Minimum extension time: 30 days (if extended delivery period required)
- • Integrated scope: Supply, Installation & Commissioning of specified AC units
- • ATC reference: bidder must view Buyer Added ATC document for terms
- • No BOQ items listed; procurement appears as a consolidated HVAC package
- • Organizational context: SAMEER, Department of Electronics & Information Technology
Tender Overview
The Society For Applied Microwave Electronic Engineering And Research (SAMEER), under the Department of Electronics & Information Technology, seeks the supply, installation, and commissioning of air conditioning equipment, including 2 Ton capacity inverter split ACs with 5-star rating and 2 Ton cassette ACs with 3-star rating. The tender involves procurement for a government-structured HVAC solution, with no explicit start/end dates or estimated value published. A key differentiator is the option clause allowing quantity fluctuations up to 25% during contract performance, with a calculated extension rule based on extended delivery periods. Bidders should align with contractual delivery mechanics and ensure compliance with option-based delivery time adjustments. Unique terms emphasize flexible quantity management within contracted rates. A substantial focus is on integrated supply, installation, and commissioning as a single procurement stream, emphasizing implementation readiness and post-installation support.
Technical Specifications & Requirements
- Product categories: 2 Tr inverter split AC (5-star rated) and 2 Tr cassette AC (3-star rated)
- Scope: Supply, installation, and commissioning (SIC) of specified air conditioning units
- Ratings: 5-star for split units and 3-star for cassette units
- Delivery terms: Option to increase/decrease quantity by up to 25%; delivery period linked to last delivery order date with a minimum of 30 days for additional time
- Terms emphasize adherence to original contracted rates for any quantity adjustments; purchase terms govern delivery duration calculations
- BOQ details: No items listed; implies a consolidated HVAC procurement package
- ATC/BOQ references: Buyer-added terms and ATC document exist for bidder reference, not a detailed technical spec list
Terms, Conditions & Eligibility
- EMD not disclosed in available data; bidders should verify in ATC
- Quantity flexibility up to 25% during contract and currency period
- Delivery period calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days
- Delivery extensions may be capped to the original delivery period during option exercise
- Compliance required with Buyer Added Terms and ATC document; bidders must incorporate option clause provisions
- Organization: SAMEER under DEIT, procurement context for HVAC equipment installation
Key Specifications
-
Product/service names: 2 Tr inverter split AC (5-star), 2 Tr cassette AC (3-star)
-
Quantities: not explicitly stated; contract allows up to 25% variation
-
Estimated value: not disclosed in data
-
Experience: prior HVAC supply and installation experience recommended
-
Standards/certifications: not explicitly listed; bidders should confirm ISI/ISO compliance if required
-
Delivery/installation: supply, install, and commission at designated site
-
Warranty/AMC: not specified in data; verify in ATC
Terms & Conditions
-
Option clause allows ±25% quantity variation; contract rates apply
-
Delivery period extends from last delivery order date with 30-day minimum
-
Bidder must comply with Buyer Added Terms and view ATC document
Important Clauses
Delivery Schedule
Quantity adjustments up to 25% with calculated extension time; minimum 30 days
Payment Terms
Not disclosed in available data; verify in ATC
Penalties/Liquidated Damages
Not disclosed in available data; verify in ATC
Bidder Eligibility
-
Previous experience in supply, installation & commissioning of air conditioning systems
-
Ability to handle integrated HVAC procurement in government or similar environments
-
Compliance with GST, PAN, and financial competency documentation
Tender Data
Bid Details
Quantity
5
Category
Supply, Installation & Commissioning of 2 Tr & 5 star rated Inverter split AC
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Supply, Installation & Commissioning of 2 Tr & 5 star rated Inverter split AC , Supply, Installation & Commissioning of 2 Tr & 3 star rated Cassette AC
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
21
Delivery Locations
1
Delivery Cities
24 Paraganas North
Delivery Pincodes
700091
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vivek Kumar Singh | 700091,SAMEER-Kolkata Centre, Salt Lake Electronics Complex. Plot-L2, Block-GP , Sec-V, Kolkata- 700091 | 24 Paraganas North | West Bengal | 700091 | 3 | 21 | - |
Authority Records
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Documents 5
GeM-Bidding-9758054.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
17
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar HVAC supply/installation
Financial statements or turnover proof
EMD/Security deposit documentation (if applicable in ATC)
Technical bid documents confirming compliance with ACs specifications
OEM authorization or authorised dealer certificate (if required)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid on SAMEER AC supply tender in 2026?
To bid on SAMEER HVAC procurement, submit GST, PAN, and financial statements plus experience certificates. Include OEM authorizations if needed and technical bid documents confirming 2 Tr inverter split AC 5-star and 2 Tr cassette AC 3-star compliance. Review ATC terms for delivery and quantity variation.
What documents are required for HVAC installation tender in India?
Required documents include GST registration, PAN, experience certificates for similar AC projects, financial statements, EMD documentation if applicable, technical bid demonstrating compliance with AC specifications, and OEM authorization or authorized dealer certificate per ATC.
What are the delivery terms for the 25% quantity variation?
Delivery terms allow increasing/decreasing quantity by up to 25% of bid quantity during contract; extension time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What are the technical specifications for the AC units in this tender?
The tender specifies 2 Tr inverter split AC (5-star) and 2 Tr cassette AC (3-star). Exact model numbers and certifications are not listed; bidders must confirm with the ATC document and OEM specifications during bid submission.
When is the delivery period applicable for extended quantities?
Delivery period begins from the last date of the original delivery order; extended delivery time uses the option clause formula, ensuring a minimum passage of 30 days for additional quantity adjustments.
What is the organization and location for this HVAC tender in 2026?
Organized by the Society For Applied Microwave Electronic Engineering And Research (SAMEER) under the Department of Electronics and Information Technology, with location data not specified in the available tender details; bidders should verify site address in ATC.
What standards or certifications are required for AC units in this bid?
The tender references do not specify mandatory standards; bidders should verify ISI/ISO compliance and any OEM certification within the ATC document to ensure product conformity for 2 Tr inverter split AC and cassette AC.
How will payment terms be communicated for this HVAC contract?
Payment terms are not disclosed in the available data; bidders must refer to the ATC terms for exact payment schedule, including advance or milestone payments, and any penalties or LD provisions if delivery delays occur.