Regional Plant Resource Centre Bed Handicraft Tender Odisha Khordha 2026 - Q3 V2 Bed Procurement Standards
Progress
RAKey Highlights
- • Explicit option clause allowing ±25% quantity variation during and after award
- • Mandatory Data Sheet alignment with offered product specifications
- • Malicious Code Certificate requirement for hardware/software components
- • GST handling policy with reimbursement at actuals or lower quoted rate
- • Four-year residual market life requirement to avoid end-of-life offerings
- • No BOQ items currently listed; emphasizes framework alignment and future specification
- • Financial integrity clause: no liquidation or bankruptcy; required undertaking
Tender Overview
The tender is issued by the Regional Plant Resource Centre under the Forest and Environment Department Odisha for Bed (Handicraft) – V2 (Q3) located in KHORDHA, ODISHA 751001. While the BOQ shows zero items, the contract reserves an option to adjust quantity by up to ±25% during and after award, with delivery aligned to revised periods. Bidders must ensure product life expectations exceed 4 years and avoid end‑of‑life declarations by the OEM. The bid requires data sheet alignment and compliance with cross‑department data integrity checks. This procurement emphasizes non‑obsolete handicraft beds and strict documentation controls, including malicious code certification for hardware components.
The unique aspect is the option quantity clause and emphasis on data sheet matching to technical parameters, ensuring continued availability and non‑obsolete catalog items during contract execution. The absence of a listed BOQ item suggests a framework or future specification to be aligned post‑award. Bidders should prepare for GST variance handling and ensure financial stability as part of eligibility.
Technical Specifications & Requirements
- Organization: Regional Plant Resource Centre; Department: Forest And Environment Department Odisha; Location: KHORDHA, Odisha 751001.
- Category: Bed (Handicraft) (V2) (Q3) with no current BOQ items; emphasis on non‑obsolete products with minimum 4 years residual market life; Data Sheet must match product parameters; Malicious code certificate required for hardware/software.
- Key compliance elements include: data sheet verification, GST handling as per applicable rates, and supplier integrity assurances (no liquidation or bankruptcy). The procurement prioritizes durable, craft‑grade beds with verifiable specifications rather than generic catalog items.
Terms, Conditions & Eligibility
- Option Clause: Quantity may increase/decrease by up to 25% at contract award and during currency; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.
- Data Sheet Verification: Submit product data sheet; mismatches may lead to rejection.
- Malicious Code Certificate: Bidder must certify software/hardware lacks embedded malicious code; breach can terminate contract.
- GST Handling: GST will be reimbursed as actuals or applicable rates, whichever is lower, to a maximum of quoted GST %; bidder bears GST applicability.
- Financial Standing: Bidder must not be in liquidation or bankruptcy; provide undertaking with bid.
- Delivery & Documentation: Delivery terms tied to original/extended delivery periods; ensure data sheets and technical compliance certificates are included.
- Hazardous Materials: If applicable, compliance with regulations for hazardous chemicals/items must be observed.
Key Specifications
-
Product category: Bed (Handicraft) – V2, Q3
-
No BOQ items listed; framework/ future specification alignment
-
Minimum market life: 4 years residual life
-
Data Sheet verification mandatory
-
Malicious Code Certificate for hardware/software
-
GST handling as per actuals or applicable rate
Terms & Conditions
-
Quantity may be adjusted up to 25% during and after award
-
Data Sheet must match product parameters; mismatch can cause rejection
-
Malicious code certificate required for hardware/software components
-
GST reimbursement policy: actuals or lower applicable rate
-
Bidder must be financially solvent and not in liquidation
-
Delivery period calculations follow extended period rules with minimum 30 days
Important Clauses
Delivery Schedule
Delivery period linked to original and extended delivery timelines; additional time proportional to quantity variation with a minimum of 30 days
Data Sheet Verification
Bid must include Data Sheet; any mismatch leads to bid rejection
Malicious Code Certificate
Certificate confirming no embedded malicious code; breach may constitute contract termination
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Non-obsolete product with at least 4 years residual market life
-
Ability to comply with Data Sheet and Malicious Code Certificate requirements
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | BASUDEV WOOD PRIVATE LIMITED Under PMA | Make : NA Model : BED BOX | 20-08-2026 18:31:23 | |
| 2 | KATAHARIA LOGISTICS Under PMA | Make : NA Model : BED BOX | 01-08-2026 14:27:02 | |
| 3 | SRISAI SHREYANSHU ENTERPRISE PRIVATE LIMITED Under PMA | Make : NA Model : BED BOX | 20-08-2026 18:36:13 | |
| 4 | Trident Tech Enterprises Under PMA | Make : NA Model : BED BOX | 11-08-2026 14:33:39 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | BASUDEV WOOD PRIVATE LIMITED Under PMA | Item Categories : Bed (Handicraft) (V2) | |
| L2 | SRISAI SHREYANSHU ENTERPRISE PRIVATE LIMITED Under PMA | Item Categories : Bed (Handicraft) (V2) |
Reverse Auction Schedule
Start
01-Sep-2026, 3:00 pm
End
02-Sep-2026, 3:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
40
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
10
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Bed (Handicraft) (V2) (Q3)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Khordha
Delivery Pincodes
751015
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ramakanta Sahoo | 751015,Regional Plant Resource Centre Forest, Environment and Climate Change Department, Government of Odisha Nayapalli, Bhubaneswar 751015,Odisha, India | Khordha | Odisha | 751015 | 40 | 25 | - |
Authority Records
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Documents 3
GeM-Bidding-9680902.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Corrigendum Updates
2 Updates Update
Extended Deadline
20-Aug-2026, 2:30 pm
Opening Date
20-Aug-2026, 3:00 pm
Update
Extended Deadline
11-Aug-2026, 2:30 pm
Opening Date
11-Aug-2026, 3:00 pm
Required Documents
GST registration certificate
PAN card
Bidder undertaking of non‑liquidation/bankruptcy
Data Sheet of offered product(s)
Malicious Code Certificate
OEM authorization (if applicable)
Any other technical compliance certificates referenced in Terms and Conditions
Financial statements or solvency documents (as applicable to bidder)
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the bed handicraft tender in Odisha Khordha 2026
Bidders must submit GST, PAN, and a data sheet aligned with the offered bed category (Bed V2, Q3) under the Forest and Environment Department Odisha. Include a Malicious Code Certificate for hardware/software and an undertaking preventing liquidation. Ensure the product offers at least 4 years residual market life and be prepared for up to 25% quantity variation.
What documents are required for data sheet verification and eligibility
Submit GST registration, PAN card, financial solvency documents, an anti‑liquidation undertaking, the product data sheet, and the Malicious Code Certificate. OEM authorizations should be provided if applicable. All documents must align with the bid data and be submitted with the bid package.
What is the delivery timeframe when quantity is increased under the option clause
Delivery time is recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend the delivery period to the original schedule while exercising the option clause depending on contract terms.
What standards or certifications are required for the hardware/software components
A Malicious Code Certificate is required for all hardware/software components. Ensure data sheet matches technical parameters and confirm no embedded malicious code. Compliance with IS or BIS standards may be applicable per item; verify against the Data Sheet during submission.
How does GST reimbursement work for this Odisha bed tender
GST will be reimbursed based on actuals or the applicable rate, whichever is lower, limited to the quoted GST percentage. Bidder bears GST applicability; price quotation should clearly indicate GST terms and slab to allow accurate reimbursement.
What happens if the offered bed is declared end-of-life by the OEM
Bidders must ensure a minimum of 4 years residual market life; offerings declared end-of-life by the OEM can lead to disqualification. Prefer products with ongoing manufacturer support, updated firmware or design lineage, and long‑term supply commitments.
What is the eligibility criteria for financial stability in this Odisha bid
Bidder must not be in liquidation or bankruptcy; provide a formal undertaking. Include financial statements or solvency documents demonstrating operational continuity and the capacity to fulfill multi‑unit orders under potential 25% quantity variation.