Indian Air Force Hiring of Air Conditioners and Desert Coolers Jamnagar Gujarat AS PER ATC 2026
Progress
Tender Overview
The Indian Air Force, Department of Military Affairs, invites bids for the event-based hiring of Air Conditioners and Desert Coolers for operation at Jamnagar, Gujarat (HQ Air Force Stn Jamnagar). The procurement hinges on the final ATC scope to be discussed in a pre-bid meeting. An EMD of ₹5,00,000 is required. Delivery and installation are to occur at the Headquarters Air Force Station, Jamnagar. Bidders may form a consortium with a leader, and must provide a signed ATC as part of bid submission. Service support must include a dedicated toll-free line and escalation matrix.
Technical Specifications & Requirements
- Items: Air Conditioners and Desert Coolers (Event-based) per ATC
- EMD: ₹5,00,000; payable as specified in ATC
- Delivery/Installation: HQ Air Force Stn Jamnagar, Gujarat
- Scope/detailed requirements: to be finalized and discussed during the pre-bid meeting
- Consortium: allowed with undertaking; equal responsibility among members
- Service & Support: dedicated toll-free contact and escalation matrix for after-sales support
- Compliance: bidders must upload the ATC with bid; no other specs provided
- Compliance notes: address, installation readiness, and site access to be clarified in ATC
Terms, Conditions & Eligibility
- ATC acceptance required at the time of e-bidding; scanned copy to be uploaded
- EMD of ₹5,00,000 required
- Consortium allowed with a leader; joint responsibility assured
- Bidder must not be in liquidation or similar proceedings; submit an undertaking
- Service support: dedicated toll-free number and escalation matrix
- Final detailed scope to be discussed in pre-bid meeting; delivery and payment terms to be defined in ATC
Key Specifications
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- Item category: Air Conditioners and Desert Coolers (Event Based)
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- Estimated scope: not specified; scope to be finalized at pre-bid meeting
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- Location of delivery: HQ Air Force Stn Jamnagar, Gujarat
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- EMD amount: ₹5,00,000
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- ATC dependency: Final detailed scope discussed during pre-bid
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- Support requirements: dedicated toll-free service line; escalation matrix
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- Consortium: allowed with lead designation and mutual responsibility
Terms & Conditions
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EMD responsibility: ₹5,00,000 distinct payment requirement
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ATC acceptance mandatory; scanned copy to be uploaded
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Consortium allowed with undertakings and equal responsibility
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Delivery/installation at Jamnagar site; pre-bid scope defined
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Dedicated service support line and escalation process required
Important Clauses
Payment Terms
EMD of ₹5,00,000 required; terms to be detailed in ATC
Delivery Schedule
Delivery/installation at HQ Air Force Stn Jamnagar; timeline to be defined in ATC
Penalties/Liquidated Damages
LD/penalty terms to be specified in ATC; post-bid discussion will determine metrics
Bidder Eligibility
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Not under liquidation or insolvency; provide undertaking
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Ability to deliver/install at Jamnagar, Gujarat
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Consortium permitted with leader and joint responsibility
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Dedicated service/support capability with toll-free line
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
70
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Hiring of Air Conditioners and Desert Coolers - Event Based - AS PER ATC; AS PER ATC
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
3
Pre-Bid & Qualification
Pre-Bid Date
26-10-2026 09:00:00
Pre-Bid Venue
AIR FORCE STN JAMNAGAR
Delivery Details
Delivery Locations
1
Delivery Cities
JAMNAGAR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | JAMNAGAR | JAMNAGAR | - | - | 1 | - | Number of days of Hiring of Equipments during the contract period : 3 |
Authority Records
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Documents 5
GeM-Bidding-10027883.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
ATC acceptance and signed copy uploaded with bid submission
EMD receipt or instrument evidencing ₹5,00,000
Consortium undertaking (if applicable) showing leader and member responsibilities
Undertaking of non-liquidation or financial insolvency
Bidder’s dedicated toll-free service contact details and escalation matrix
Proof of delivery address and installation readiness for Jamnagar site
GST registration and PAN card
Any OEM authorizations or service-capability certificates if applicable
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the air conditioning hire tender in Jamnagar Gujarat 2026?
Bidders must submit an ATC-accepted bid with scanned ATC, along with an EMD of ₹5,00,000. Consortium bids are allowed with a leader, and non-liquidity undertakings. Include GST, PAN, and service-support details. The final scope will be discussed at the pre-bid meeting; delivery is to HQ Jamnagar.
What documents are required for the Jamnagar ACs tender submission 2026?
Submit GST registration, PAN card, EMD ₹5,00,000, consortium undertaking if applicable, service-support contact and escalation matrix, and OEM authorizations if available. Upload the signed ATC with the bid and proof of delivery readiness for Jamnagar site.
What are the technical specifications for the Jamnagar event-based AC hire?
No fixed technical specs provided; scope is finalized in ATC and pre-bid. Bidders must be prepared to supply Air Conditioners and Desert Coolers, with installation at HQ Air Force Stn Jamnagar, Gujarat, and ongoing service support as per ATC requirements.
When is the delivery deadline for the Jamnagar air cooling equipment tender?
Delivery timeline is not specified in the data; it will be defined in the ATC and discussed during the pre-bid meeting. Ensure readiness for on-site installation at the Jamnagar HQ and compliance with the service-support matrix.
What are the EMD requirements for the Jamnagar air cooling tender?
The EMD amount is ₹5,00,000. Payment terms, validity period, and submission method are described in the ATC; ensure the instrument or payment receipt is valid through the bid evaluation window.
What is the scope of service support required for Jamnagar cooling equipment?
Bidders must provide a dedicated toll-free service line and an escalation matrix. The ATC will specify response times, maintenance windows, and on-site service SLAs to ensure uninterrupted operation at the Jamnagar installation site.
Can bidders form a consortium for the Jamnagar ACs tender 2026?
Yes, consortium bids are permitted with a designated leader. All members share equal responsibility for contract execution; an undertaking must be uploaded. Ensure the lead meets eligibility and financial requirements and that the final scope is aligned with ATC.
What happens after the pre-bid meeting for the Jamnagar air cooling tender?
The final detailed scope will be discussed; bidders should attend to clarify installation, delivery, and service terms. Prepare to align with ATC requirements, submit signed ATC, and confirm site readiness for Jamnagar delivery and installation.