Ai Airport Services Limited Engine Oil & Lubricants Tender 2025 in India - 15W40 Engine Oil, Coolant Oil, Transmission Oil, Multipurpose Grease
Bid Publish Date
21-Nov-2025, 12:30 pm
Bid End Date
05-Dec-2025, 1:00 pm
Value
₹4,56,151
Location
Progress
Quantity
17
Category
15W 40 Engine Oil
Bid Type
Two Packet Bid
Categories
11
Tender Overview
Ai Airport Services Limited invites bids for the supply of lubricant products including engine oil 15W40, coolant oil, transmission oil, and multipurpose grease. Estimated value: ₹456,151. Location details are not disclosed. The procurement covers 5 items under a supply‑only scope with an option to adjust quantities by up to 25% during or after contract award. Delivery period can adapt based on the option clause calculated timeframes; minimum extension rules apply. This tender requires responsive bidders to offer bulk lubrication products at contracted rates and adhere to the stated option mechanism.
Technical Specifications & Requirements
- Product categories include engine oil 15W40, coolant oil, transmission oil, and multipurpose grease (5 items in scope).
- Scope: Supply of Goods only; no installation or services included.
- Estimated value: ₹456,151; EMD amount not specified in tender data.
- Tender includes an option clause allowing quantity variations up to 25% of bid/contract quantity.
- Delivery timing follows the method: additional time = (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
- No technical standards or specifications are provided within the available data; bidders should prepare to supply standard automotive lubricants meeting general industry norms.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% during/after contract at contracted rates.
- Scope: Bid price must include all cost components; scope limited to supply of goods only.
- EMD details are not specified in the dataset.
- Delivery period and extended timelines are tied to the option mechanism and may include calculated extensions.
- The terms require bidders to comply with the option-based delivery framework and supply oflubricants at agreed rates.
Key Specifications
-
- Product/service names: engine oil 15W40, coolant oil, transmission oil, multipurpose grease
-
- Quantity/scale: 5 items in BOQ; exact quantities not disclosed
-
- Estimated value: ₹456,151
-
- Experience: prior supply of automotive lubricants to similar institutions recommended
-
- Compliance: general industry norms for automotive lubricants; no specific standards listed
Terms & Conditions
-
Key Term 1: 25% quantity variation allowed during/after contract
-
Key Term 2: Delivery time calculated with minimum 30 days extension when applying option clause
-
Key Term 3: Scope limited to supply of goods (no installation or service)
Important Clauses
Option Clause
Purchaser may adjust quantity up to 25% at bid/contract rates; extended delivery time follows formula and minimum 30 days.
Scope of Supply
Bid price to include all cost components; restricted to supply of lubricants and related goods.
Bidder Eligibility
-
Experience in supplying automotive lubricants to government/industrial entities
-
Financial stability evidenced by last 2–3 years' statements
-
Ability to meet bulk supply requirements and deliver within contracted timelines
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
15W 40 Engine Oil , Coolant Oil , Transmission Oil , Multi Purpose Grease , Engine Oil 15W 40
Authority Records
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Documents 4
GeM-Bidding-8617981.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
15W 40 Engine Oil
As per Spec
Coolant Oil
As per Spec
Transmission Oil
As per Spec
Multi Purpose Grease
As per Spec
Engine Oil 15W 40
As per Spec
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 15W 40 Engine Oil | As per Spec | 5 | barrels | [email protected] | 15 | |
| 2 | Coolant Oil | As per Spec | 3 | barrels | [email protected] | 15 | |
| 3 | Transmission Oil | As per Spec | 2 | barrels | [email protected] | 15 | |
| 4 | Multi Purpose Grease | As per Spec | 3 | barrels | [email protected] | 15 | |
| 5 | Engine Oil 15W 40 | As per Spec | 4 | barrels | [email protected] | 15 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar lubricant supply
Financial statements (last 2–3 years)
EMD documents (as applicable by purchaser, amount to be clarified)
Technical bid documents demonstrating product specification and compliance
OEM authorization letter (if applicable for branded lubricants)
Corrigendum Updates
1 Update Update
Extended Deadline
05-Dec-2025, 1:00 pm
Opening Date
05-Dec-2025, 1:30 pm
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ARABIAN PETROLEUM LIMITED Under PMA | - | 02-12-2025 10:18:40 | |
| 2 | BHARAT PETROLEUM CORPORATION LIMITED Under PMA | - | 01-12-2025 16:27:18 | |
| 3 | GAYATRI LUBRICANTS Under PMA | - | 28-11-2025 12:35:08 | |
| 4 | LUBE PRO Under PMA | - | 29-11-2025 13:38:30 | |
| 5 | LUBEKART SALES INDIA PRIVATE LIMITED Under PMA | - | 01-12-2025 15:07:20 | |
| 6 | PARWANI MOTORS Under PMA | - | 02-12-2025 02:25:01 | |
| 7 | PROPEL Under PMA | - | 29-11-2025 17:33:25 | |
| 8 | Raghav Traders & Manufacturing company Under PMA | - | 25-11-2025 12:24:26 | |
| 9 | TECHOL LUBRICANTS AND SPECIALTIES PRIVATE LIMITED Under PMA | - | 02-12-2025 11:24:21 |
Contract / Result Documents 5
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Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for lubricant tender in India with Ai Airport Services Limited 2025
Bidders should submit the GST registration, PAN, and experience certificates, along with financial statements and OEM authorizations. The bid must reflect the 25% quantity option and confirm delivery terms per the option clause. Include technical bids showing product specs for engine oil 15W40, coolant oil, and grease to meet industry norms.
What documents are required for Ai Airport lubricants tender submission 2025
Required documents include GST certificate, PAN, 2–3 years of financial statements, experience certificates for similar supply, EMD documents, technical compliance, and OEM authorizations for branded lubricants. Ensure bidders provide complete product specification sheets for engine oil 15W40 and related items.
What are the technical specifications for engine oil 15W40 in this bid
No explicit numeric standards are listed in the tender data. Bidders should submit engine oil 15W40 meeting general automotive lubricant norms, with clear viscosity grade, performance data, packaging, and OEM approvals if applicable. Supply must cover the item set including coolant oil and multipurpose grease.
When is delivery expected under the option clause for this tender
Delivery timing follows the option clause: additional time = (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Purchaser may extend delivery up to the original delivery period during option exercises.
What is the estimated value for Ai Airport lubricants procurement 2025
The tender indicates an estimated value of ₹456,151 for the supply of five lubricant items, with the scope limited to supply of goods and no installation services. Exact quantities are not disclosed in the available data.
What is the scope of supply for this Ai Airport lubricant tender 2025
Scope is limited to the supply of goods only, comprising engine oil 15W40, coolant oil, transmission oil, and multipurpose grease. Bidders must include all cost components in the bid price and ensure compliance with delivery timelines under the option clause.
What qualifications are needed to participate in this lubricant procurement
Participating bidders should demonstrate prior experience supplying automotive lubricants to similar entities, provide financial statements, GST and PAN, and OEM authorizations for branded products if applicable. The bid must include technical specifications for all five items and confirm capability to fulfill bulk quantities.
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Documents 4
GeM-Bidding-8617981.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS