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Airports Authority Of India High End Laptop & Desktop Procurement Ahmedabad Gujarat 2026 ISI/ISO Standards

Bid Publish Date

30-Jan-2026, 4:59 pm

Bid End Date

02-Mar-2026, 2:00 pm

EMD

₹5,53,272

Value

₹2,76,87,598

Location

AHMADABAD , GUJARAT

Latest Corrigendum Available

Progress

Issue30-Jan-2026, 4:59 pm
Corrigendum23-Feb-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

308

Category

High End Laptop - Notebook

Bid Type

Two Packet Bid

Categories 2

LAPTOP SOFTWARE

Tender Overview

The Airports Authority Of India, based in Ahmedabad, Gujarat, invites bids for High End Laptop - Notebook (Q2), High End Desktop Computer (Q2) and Office Suite Software (V3) (Q2). Estimated value is ₹27,687,598 with an EMD of ₹553,272. Scope includes supply, installation, testing and commissioning of the specified IT hardware and software. Items must be suitable for air-traffic infrastructure environments and delivered to the Ahmedabad location. The contract emphasizes thorough integration with existing networks, on-site support, and warranties from the original equipment manufacturer (OEM). Unique aspects include the blend of hardware (laptops/desktops) and software suites under a single procurement, with potential for multi-item fulfillment within a single contract. Emphasis is on factory pre-loaded operating systems and security features, aligning with enterprise-grade IT requirements.

Technical Specifications & Requirements

  • Hardware categories: High End Laptop and High End Desktop Computer with processor variants and motherboard security features
  • Software: Office Suite Package/Software (V3) with proprietary office tools and supported OS, factory pre-loaded OS
  • Storage: Primary/Secondary storage capacities and RAM details (RAM type and size, expandable up to specific limits)
  • Connectivity: USB Type-C ports, HDMI ports, monitor availability, and cabinet form factor details
  • Security: Trusted Platform Module and related motherboard security requirements
  • Warranty: On Site OEM Warranty; durations and coverage to be specified by OEM
  • Cloud: Cloud storage provided (in GB) as part of the package
  • Delivery terms: Scope includes delivery, installation, testing, commissioning; delivery timelines governed by option clause in bid terms

Terms, Conditions & Eligibility

  • EMD: ₹553,272; submission via bank instrument as per guidelines
  • Payment terms, delivery timelines, and option clause allow up to 25% quantity variation during and after contract
  • Delivery/installation/testing/commissioning scope included
  • Documentation: GST, PAN, experience and financials to support bid submission
  • Warranty/AMC: On-site OEM warranty; details to be defined by OEM and contract
  • BOQ: No items listed; procurement focuses on integrated IT hardware/software package
  • Compliance: Technical compliance with specified standards and OEM authorizations

Key Specifications

  • High End Laptop and High End Desktop Computer with processor variants (Base/Higher Processor Number)

  • Motherboard security features including Trusted Platform Module

  • Factory pre-loaded Operating System with OS support

  • RAM type and capacity with expandable limits

  • Storage capacity for primary/secondary drives (in GB)

  • Display size and panel specifications (in cm, diagonal)

  • Graphic type and on-board graphics capabilities

  • USB Type-C ports and HDMI ports count

  • Monitor availability and panel type details

  • On-site OEM warranty duration

Terms & Conditions

  • EMD amount ₹553,272; bank instrument submission required

  • Delivery with 25% quantity variation rights; extended delivery terms

  • Supply, Installation, Testing and Commissioning included

Important Clauses

Payment Terms

Payment will be as per contract; additional terms may include partial payments linked to milestones and acceptance

Delivery Schedule

Delivery windows governed by option clause; minimum delivery period and potential extensions discussed in contract

Penalties/Liquidated Damages

Penalties for late delivery or non-compliance to technical specs; LD terms to be defined in contract

Bidder Eligibility

  • Experience in supplying high end IT hardware to government/large organizations

  • Demonstrated OEM authorization for offered products

  • Financial capacity to handle a ₹27.68M procurement and related warranty commitments

Documents 6

GeM-Bidding-8907248.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Closed: 3 February 2026
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High End Desktop Computer,High End Laptop - Notebook

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MADURAI, TAMIL NADU

Posted: 11 September 2025
Closed: 22 September 2025
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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Processor Base Processor Number For Higher Processor Or higher
Processor Higher Processor Number Intel Core i7-1280P, Intel Core Ultra 5 125H, Intel Core i7-12650H, Intel Core Ultra 5 135H, Intel Core i7-13620H, Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core Ultra 7 255U, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher
Motherboard Security Discrete TPM 2.0 Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory Type of RAM DDR5 Or higher
Memory RAM Size (GB) 16, 32 Or higher
Memory RAM Expandability up to 32
Display Display Size (in cm) - Diagonal 35.56 to 38.07 (14 In to 14.99 In)
Storage Capacity of Storage Drive (in GB) 1024

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates for similar high end IT hardware/software procurements

4

Financial statements (last 2 years) and audited reports

5

EMD submission document (₹553,272) via DD/online payment

6

Technical bid documents demonstrating hardware/software specifications

7

OEM authorization/authorization letter for the offered products

8

Any certifications related to security hardware (if applicable)

Corrigendum Updates

2 Updates
#1

Update

23-Feb-2026

Extended Deadline

02-Mar-2026, 2:00 pm

Opening Date

02-Mar-2026, 2:30 pm

#2

Update

16-Feb-2026

Extended Deadline

23-Feb-2026, 2:00 pm

Opening Date

23-Feb-2026, 2:30 pm

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for high end laptop and desktop tender in Ahmedabad Gujarat 2026?

Bidders must submit the EMD of ₹553,272 and provide OEM Authorization letters for the offered models. Include GST, PAN, experience certificates, financial statements, and technical bid detailing processor, RAM, storage, display, and OS pre-load. Ensure on-site OEM warranty coverage and compliance with purchase terms and scope of supply.

What documents are required for AAI high end IT equipment tender 2026?

Required documents include GST certificate, PAN card, experience certificates for similar deployments, two-year financial statements, EMD submission proof of ₹553,272, OEM authorization, technical compliance certificates, and warranty terms. Include any security-related certifications if applicable.

What are the technical specifications for the offered laptops and desktops?

Specifications cover base/higher processor numbers, motherboard security features, Trusted Platform Module, factory pre-loaded OS, RAM type and expandable RAM, storage capacity (primary/secondary in GB), USB-C and HDMI ports, monitor availability, display size in cm, and graphics type. Exact figures to be confirmed in bid documents.

When is the delivery and installation deadline for the Ahmedabad bid?

Delivery terms include a potential 25% quantity variation and use of the option clause. Final delivery schedule will be defined in the contract, with minimum delivery period and possible extensions based on quantity changes and extended delivery window.

What are the payment terms for the AAI procurement of IT equipment?

Payment terms align with contract milestones; expect milestone-based payments linked to delivery, installation and acceptance. EMD must be submitted upfront, with remaining payments in line with specified performance and acceptance criteria as per the contract.

What warranty and support are required for the OEM products?

On-site OEM warranty is required, with duration specified by the OEM. The contract may require ongoing support and updates for patches and versions, with terms for upgradation and maintenance within the warranty period.

What are the key eligibility criteria for bidders in this tender?

Eligibility includes prior experience in supplying high end IT hardware to government bodies, valid GST and PAN, financial stability demonstrated via statements, and OEM authorization for the proposed models. Compliance with service and warranty obligations is essential.

How to verify the scope of supply for installation testing and commissioning?

The scope encompasses supply, installation, testing and commissioning of hardware and software. Confirm that the bid includes all costs, including delivery, integration with existing infrastructure, and acceptance testing under the contract, with warranties and uptime commitments.