IOCL Bongaigaon Refinery Heat Exchanger Gasket Procurement Assam 2026 ISOS/ATC Standards
Progress
Tender Overview
The procuring organization is IOCL (Indian Oil Corporation Limited) at the Bongaigaon Refinery in Chirang, Assam. The tender seeks heat exchanger gasket supply (goods only) with an estimated value not disclosed. The contract allows a quantity variation up to 25% during placement and currency at contracted rates. Delivery timing follows the last date of the original delivery order, with extended time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. Bidders must submit a Bid Security Declaration (BSD) in lieu of EMD; OEM warranty certificates are required at delivery; after-sales service must be established in INDIA with regional service centers listed.
Technical Specifications & Requirements
- Product/service: Heat exchanger gasket; scope is strictly supply of goods (no installation by bidder).
- Delivery terms: Quantity adjustments permissible up to 25%; delivery starts after the original delivery order date; extended delivery time formula applies with minimum 30 days.
- Warranty & after-sales: OEM warranty certificates must accompany delivery; seller must have an established Installation, Commissioning, Training, Troubleshooting, and Maintenance network in INDIA; service center locations to be uploaded.
- Documentation & compliance: BSD in lieu of EMD mandatory; ensure compliance with terms; contact points for procurement queries provided; location: IOCL Bongaigaon Refinery, Chirang, Assam (PIN 783385).
Terms, Conditions & Eligibility
- BSD/EMD: Bid Security Declaration mandatory in lieu of EMD for all bidders; non-submission triggers bid rejection.
- Scope: Only supply of heat exchanger gasket; no on-site installation or commissioning included unless specified later.
- Warranty: OEM warranty period as per purchaser specifications; provide OEM warranty certificates on delivery; ensure after-sales service capability in INDIA.
- Delivery & option clause: Quantity variation up to 25% and extended delivery time as per formula; adherence to original delivery period with minimum 30 days.
- Contacts: IOCL Bongaigaon Refinery channel points listed in ATC; final terms subject to IOCL approval.
Key Specifications
-
- Product/service: Heat exchanger gasket
-
- Category: Goods supply only (no installation/commissioning included unless specified)
-
- EMD/BD: Bid Security Declaration in lieu of EMD mandatory
-
- Warranty: OEM warranty certificates to be submitted at delivery
-
- After-sales: Seller must have installation, commissioning, training, troubleshooting, maintenance service network in INDIA
-
- Delivery: Quantity variation up to 25%; extended delivery period calculated per formula with a minimum of 30 days
Terms & Conditions
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BSD in lieu of EMD required for all bidders
-
Scope limited to supply of heat exchanger gasket
-
Delivery quantity may vary up to 25% during/after contract
-
OEM warranty certificates must be provided at delivery
-
Service network in INDIA to be established with centers listed
Important Clauses
Payment Terms
Not specified in provided data; payment terms to be clarified in final contract with IOCL
Delivery Schedule
Delivery commences from last date of original delivery order; extended delivery time follows (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
No LD details provided in the available data; LD terms to be clarified in final ATC
Bidder Eligibility
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Eligibility to participate requires acceptance of BSD in lieu of EMD
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Proven capability to supply heat exchanger gasket components
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Demonstrated after-sales service network within INDIA
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Heat exchanger gasket
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Chirang
Delivery Pincodes
783385
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jay Kumar Prajapati | 783385,IOCL Bongaigaon Refinery | Chirang | Assam | 783385 | 1 | 120 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 6
GeM-Bidding-9660654.pdf
Main Document
Other Documents
OTHER
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
7 Updates Update
Update
Extended Deadline
02-Sep-2026, 9:30 am
Opening Date
02-Sep-2026, 10:00 am
Update
Update
Update
Extended Deadline
25-Aug-2026, 9:30 am
Opening Date
25-Aug-2026, 10:00 am
Update
Extended Deadline
21-Aug-2026, 9:30 am
Opening Date
21-Aug-2026, 10:00 am
Update
Extended Deadline
17-Aug-2026, 9:30 am
Opening Date
17-Aug-2026, 10:00 am
Categories
17
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for supply of heat exchanger components
Financial statements (last 2 years) and turnover details
Bid Security Declaration (BSD) in lieu of EMD
OEM authorization or dealership certificate (if applicable)
Technical compliance certificates for heat exchanger gaskets
Proof of service network in INDIA and list of service centers
Any other documents requested under the Buyer Added Terms and ATC
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for IOCL heat exchanger gasket tender in Assam 2026?
Bidders must submit a Bid Security Declaration in lieu of EMD and provide OEM authorization if applicable. Ensure supply of heat exchanger gasket with OEM warranty certificates, and demonstrate after-sales service capability in INDIA. The option clause allows up to 25% quantity variation with delivery timing per original delivery date.
What documents are required for IOCL gasket tender submission in Assam?
Required documents include GST registration, PAN, two-year financial statements, experience certificates in gasket supply, BSD in lieu of EMD, OEM authorizations, and technical compliance certificates. Service centers in INDIA must be listed and contact details provided for local support.
What is the scope of supply for the IOCL Bongaigaon gasket tender?
Scope is strictly the supply of goods for heat exchanger gasket; installation, commissioning and training are not included unless specified later. OEM warranty certificates must accompany delivery, and after-sales service must be available in INDIA.
What is the delivery variation policy for IOCL gasket procurement?
Quantity may be increased or decreased by up to 25% of bid quantity at contract placement and during the currency at contracted rates. Delivery period is calculated from the last date of the original delivery order with a minimum extension of 30 days.
What warranty documents are required for IOCL gasket supply?
OEM warranty certificates must be submitted at the time of delivery. The seller should guarantee rectification of faults during the warranty period and maintain an Indian service network with trained personnel at service centers near consignee locations.
Where are IOCL Bongaigaon gasket tender queries directed in 2026?
Queries should be directed to IOCL Bongaigaon Refinery contact points listed in the ATC: A Kumar (MTO) and V Duggal (DGM) with provided email addresses and phone numbers for procurement-related issues.
What are the key compliance requirements for IOCL gasket bidders in Assam?
Bidder must comply with BSD in lieu of EMD, have capable after-sales service in INDIA, provide OEM authorization if applicable, and ensure heat exchanger gasket supply meets OEM specifications. Delivery terms include option-based quantity variations and the defined delivery extension formula.
What are the brand or OEM requirements for IOCL gasket tender?
If OEM-specific brands are requested, bidders must provide OEM authorization and warranty coverage. The tender emphasizes OEM warranty certificates at delivery and a recognized service network within INDIA to support installation and maintenance activities.