Rural Development Department Uttar Pradesh High Mast Lighting Octagonal Tower with LED Flood Lighting System Tender Sant Kabir Nagar 2026
Bid Publish Date
18-Jul-2026, 11:17 pm
Bid End Date
03-Aug-2026, 9:00 am
EMD
₹19,720
Location
Progress
Quantity
4
Bid Type
Two Packet Bid
Key Highlights
- • Critical brand requirement: LED Flood Light luminaires must be Havells or Philips
- • Technical standards: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018
- • Warranty and post-installation support expectations mentioned via on-site warranty clause
- • Option clause allows quantity variation up to 25% during contract and extended delivery with defined calculations
- • Pre-approval conditions: work starts only after District Magistrate approval for Sant Kabirnagar
- • Mandatory documentation: GST returns, Aadhaar/PAN, MSME certificate, ITRs, Balance Sheet, blacklisting affidavit
- • Demo requirement: product sample must be provided before bid opening and on-site demonstration within timeframe
Categories
5
Tender Overview
The Rural Development Department, Uttar Pradesh, invites bids for a High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2) for installation, testing, and demonstration across multiple locations in Sant Kabir Nagar (272125). The project specifies LED luminaire wattage, carriage diameter, octagonal pole construction details, wind load capacity, base plate dimensions, and cable sizing. The EMD is ₹19,720, with the option clause allowing up to ±25% quantity variation and extended delivery time calculations. Bidder requirements include GST returns, Aadhaar and PAN documentation, bank details, and a firm blacklisting affidavit. Demonstration of a product sample and on-site installation verification are mandatory. LED flood lights must be sourced from Havells or Philips, and wiring components must come from approved manufacturers (KEI, Paragon, RR Kabel, Havells). Approval from the District Magistrate Sant Kabirnagar is required before work commencement, and a recent audit/balance sheet along with turnover certificates must be provided. Overall, the tender emphasizes compliance with quality standards, on-site demonstrations, and pre-approval constraints as part of the procurement process.
Technical Specifications & Requirements
- LED Flood Light Luminaire: rated power/wattage to be specified; luminaires from Havells or Philips only
- Octagonal Pole Construction: height in meters; sheet thickness; high tensile steel grades; wind load in m/s
- Base Plate: width, thickness, length
- Carriage & Lantern: number of LED luminaires per carriage; lantern carriage diameter
- Electrical System: size of cables (in sq mm); cable connectors
- Installation & Testing: on-site testing, demonstration, and adherence to State/Central Govt rules
- Warranty & On-site Support: on-site warranty duration; post-installation service expectations
- Certifications & Compliance: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018; MSME certificate; GST compliance; EMD submission
- Sample & Documentation: product sample prior to bid opening; hard copy EMD; TDS, wind test report, PWD approvals; dimensional and material specifications
Terms, Conditions & Eligibility
- EMD: ₹19,720; submission via online or as specified
- Delivery Clause: option to increase quantity up to 25%; delivery period tied to original order dates with minimum 30 days
- Documentation: GST Certificate/Return (last year), Aadhaar, PAN, bank details, turnover certificate, last three years ITR & Balance Sheet, MSME certificate, blacklisting affidavit on ₹100 stamp paper
- Technician Demonstration: product sample submission before opening; on-site demonstration within specified timeframes
- Manufacturer Requirements: LED flood lights from Havells/Philips; wires/cables from KEI/Paragon/RR Kabel/Havells; poles from approved OEMs
- Approval & Compliance: District Magistrate Sant Kabirnagar approval required; tender opening approved by District Magistrate; bidders must comply with option clause and other ATC terms
- Audit/Financials: submission of audit reports and balance sheet for the last three years; ISO certificates required
- Vendor Eligibility: non-blacklisted status; experience in similar high mast lighting projects; sample submission and on-site demonstration capability
Key Specifications
-
LED Flood Light Luminaire: LED rating and wattage to be specified; vendor must use Havells or Philips luminaires
-
Octagonal pole: height (m), sheet thickness, high tensile steel grades, wind load capacity (m/s)
-
Base plate: width, thickness, length
-
Carriage: max number of LED luminaires per pole carriage; lantern carriage diameter
-
Electrical system: cable cross-section (sq mm) and cable connectors
-
Overall compliance: installation, testing, and demonstration according to State/Central Govt guidelines
-
Documentation: ISO certifications (9001/14001/45001), MSME certificate, annual turnover, and financials
Terms & Conditions
-
Quantity may be adjusted by ±25% with contractually defined delivery time adjustments
-
Deliveries require pre-approval from the District Magistrate Sant Kabirnagar
-
Bidder must provide product samples before bid opening and conduct on-site demonstrations
Important Clauses
Payment Terms
Not detailed in the provided text; standard tender terms imply EMD submission and milestone payments upon delivery
Delivery Schedule
Delivery period tied to original order dates; additional time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly specified; implied penalties for delayed delivery or non-compliance with specifications
Bidder Eligibility
-
Must provide GST, PAN, Aadhaar, and bank details
-
Must supply ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates
-
Must demonstrate experience with similar high mast lighting projects via work orders
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) (Q2)
Advisory Bank
Bank of India
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sant Kabeer Nagar
Delivery Pincodes
272175
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ram Vilas | 272175,SANT KABIR NAGAR | Sant Kabeer Nagar | Uttar Pradesh | 272175 | 4 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9629305.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Installation, testing and demonstration((Installation, testing and demonstration work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) | Yes,Including Civil Work at sites, Yes,Excluding civil work, No |
| GENERIC | No of LED Luminaires can be fitted in the carriage of each octagonal pole (in Nos) | 2, 3, 4, 6, 8 |
| GENERIC | Lantern carriage Diameter | 1000, 1200, 1500, 2000 Or higher |
| GENERIC | Onsite warranty (in years) | 1, 2, 3, 4, 5 Or higher |
| GENERIC | Height of Octagonal pole (in m) | 9.0 |
| Octagonal Pole Construction | Octagonal pole sheet thickness | 3, 4, 5 Or higher |
| Octagonal Pole Construction | Grades of High Tensile Steel | ISH430LA as per IS:5986 (Grade 355), ISH480LA as per IS:5986 (Grade 420), ISH550LA as per IS:5986 (Grade 490) |
| Base Plate | Width of Base Plate | 200, 250, 275, 300 Or higher |
| Base Plate | Thickness of Base Plate | 12, 16 Or higher |
| Base Plate | Length of Base Plate | 200, 250, 275, 300 Or higher |
| Wind Load | Regional wind withstand capacity which the pole structure support is suitable to withstand (in m/s) | 33, 39, 44, 47, 50, 55 Or higher |
| Electrical System, Cable and Cable connector | Size of Cable(in sq mm) | 1.5, 2.5, 4, 10, 16, 25 Or higher |
| LED Flood Light Luminaire | LED Rating/System Wattage/Rated Power (in Watts) | 80, 100, 120, 150, 180, 200, 250, 300, 350, 400 |
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Required Documents
GST certificate and GST Return (Last 1 year)
Copy of Aadhaar card
Copy of PAN card
Copy of cancelled cheque
MSME certificate
Turnover certificate
Last three years ITR & Balance Sheet
Audited Balance Sheet / Audit Reports (last three years)
ISO 9001:2015 certificate
ISO 14001:2015 certificate
ISO 45001:2018 certificate
Product samples and hard copy of EMD
Blacklist affidavit on ₹100 stamp paper
OEM approvals/authorizations for Havells/Philips (where applicable)
TDS, WIND TEST REPORT, PWD approvals
Similar work orders demonstrating experience
Demonstration readiness for on-site testing
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for high mast lighting tender in Sant Kabirnagar UP 2026
Bidders must submit GST registration, PAN, Aadhaar, and bank details, plus last three years ITR and Balance Sheet. Provide ISO 9001/14001/45001 certificates, MSME certificate, and EMD ₹19,720. Include product samples and on-site demonstration readiness; district magistrate approval is required before work begins.
What documents are required for UP lighting tender submission 2026
Required documents include GST Certificate/Return (last year), Aadhaar, PAN, cancelled cheque, MSME certificate, turnover certificate, last three years ITR & Balance Sheet, audited accounts, ISO certificates, product samples, EMD copy, and blacklisting affidavit on ₹100 stamp paper. OEM authorizations if applicable.
What are the technical standards for UP LED high mast tender
Bidders must ensure ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018 compliance; LED luminaires must be from Havells or Philips; cables from KEI/Paragon/RR Kabel/Havells; wind load and frame dimensions must meet project specs and PWD approvals.
When is the delivery window for Sant Kabirnagar high mast project
Delivery time is linked to the original delivery order with a minimum of 30 days for any extended quantity. Additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, subject to extension approvals and DM sanction.
What is the EMD amount for the Sant Kabirnagar lighting bid
The Earnest Money Deposit is ₹19,720. Bidders must provide an EMD certificate in the hard copy before bid opening; the EMD demonstrates bid seriousness and financial credibility to participate in the procurement.
What demonstration requirements are necessary before bid opening
Bidders must submit a product sample before opening and be prepared for an on-site demonstration within the specified frame. Failure to demonstrate may lead to rejection; ensure Havells/Philips luminaires and approved cables are ready for display and testing.
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Documents 3
GeM-Bidding-9629305.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS