Central Circle Forest & Wildlife Dept Kerala Desktop Computers Tender 2026 Thrissur – OEM On-Site Warranty, GeM Eligible
Progress
Key Highlights
- • OEM-only eligibility or Manufacturer Authorization Certificate required
- • GeM activity for ≥3 years with 4-star rating and GeM Gold Certificate
- • Local Kerala GST registration and proof of a Kerala-based office
- • Current production models, manufacturer-supported; no end-of-life items
- • Option clause allows ±25% quantity change with pro-rated delivery time
- • On-site OEM warranty requirement (years) to be specified
- • Delivery timelines anchored to original order date with extensions
Tender Overview
The Central Circle, Forest And Wildlife Department Kerala invites bids for entry and mid level desktop computers to supply current-model units for Thrissur, Kerala. Estimated value and itemized quantities are not disclosed; the requirement covers processors, RAM, SSD/HDD storage, optical drive, monitor availability, and on-site OEM warranty. Bidders should ensure OEM status, local Kerala office, GST compliance, and GeM activity history. A key differentiator is the option clause allowing quantity fluctuations up to ±25% with pro-rated delivery time and extended periods. This procurement emphasizes official OEM support, neighborhood regulatory compliance, and a reliable supply chain within Kerala.
Technical Specifications & Requirements
- Category: PROCESSOR; Computer Type: Desktop; Processor Number: not specified; OS: Factory pre-loaded by Desktop OEM
- RAM: Capacity to be installed in the System (GB not specified)
- Storage: SSD Capacity (GB), HDD Capacity (GB); type of storage not specified
- Cabinet: Form factor, bays for optical drive, Optical Drive presence, Audio Interface Type
- Monitor: Availability of monitor and Screen Size (cm) not specified
- Warranty: On Site OEM Warranty (years) not specified
- Other: All items must be current models and manufacturer-supported; OEM or authorized representative only; GeM activity for 3+ years with minimum 4-star rating and GeM Gold Certificate; GST and local Kerala office proof required; signed ATC compliance required
Terms, Conditions & Eligibility
- EMD/Payment terms: Not specified in data; bidders must comply with option clause for quantity variation up to 25% and delivery extensions
- Eligibility: Must have registered Kerala GST, local office, and GST returns for past 3 years; OEM or Manufacturer Authorization Certificate if bidding as authorized dealer
- GeM Requirements: Active GeM participation for ≥3 years; minimum 4-star rating with 5-star reviews; GeM Gold Certificate required
- ATCs: Must sign and submit company letterhead confirming compliance
- Delivery: Delivery periods tied to original and extended orders; minimum 30 days for extended time if options exercised
Key Specifications
-
Desktop computer with factory pre-loaded OS from OEM
-
Current model hardware with active manufacturer support
-
Exact RAM capacity and SSD/HDD capacities to be specified in final BOQ
-
Optical drive presence and cabinet form factor to be confirmed
-
Monitor availability and screen size to be confirmed during final specification
-
On-site OEM warranty defined by manufacturer; duration to be specified
Terms & Conditions
-
Option clause allows ±25% quantity variation with extended delivery time
-
Kerala GST, local office proof, and 3-year GST return history required
-
OEM authorization and GeM eligibility with Gold Certificate mandatory
Important Clauses
Payment Terms
Not specified in data; ensure compliance with standard GeM payment procedures and contract-specific terms
Delivery Schedule
Delivery starts from original delivery order date; option clause may extend time; minimum 30 days for extended delivery
Penalties/Liquidated Damages
Not specified in data; penalties to be defined in final contract per government procurement norms
Bidder Eligibility
-
Eligible bidders must have a registered office in Kerala
-
Must hold GST registration in Kerala and provide GST returns for 3 years
-
OEM or Authorized dealer with Manufacturer Authorization Certificate for tender participation
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | GAIN INFOSYSTEMS PRIVATE LIMITED Under PMA | Make : acer Model : Veriton S2690G | 25-06-2026 11:52:15 | |
| 2 | Hind Digital Solutions Under PMA | Make : acer Model : Veriton S2690G | 30-06-2026 12:41:58 | |
| 3 | ICARE IT SOLUTIONS Under PMA | Make : acer Model : Veriton S2690G | 24-06-2026 09:52:20 | |
| 4 | K.M TECHNOLOGIES Under PMA | Make : acer Model : Veriton M4690G | 30-06-2026 09:48:45 | |
| 5 | QVENT SOLUTIONS PRIVATE LIMITED Under PMA | Make : acer Model : Veriton S2690G | 30-06-2026 12:52:27 | |
| 6 | REVANTA ENTERPRISES Under PMA | Make : acer Model : Veriton S2690G | 26-06-2026 11:10:26 | |
| 7 | RJ ENTERPRISES Under PMA | Make : acer Model : Veriton M200-H610 | 30-06-2026 10:35:29 | |
| 8 | SUNBEAM Under PMA | Make : acer Model : Veriton M200-H610 | 30-06-2026 10:22:35 | |
| 9 | SYNISO IT SOLUTIONS PRIVATE LIMITED Under PMA | Make : VOLTRIQ Model : VI300A | 01-07-2026 16:29:25 | |
| 10 | TECHNO WORLD THE IT STORE Under PMA | Make : acer Model : Veriton S2690G | 02-07-2026 12:49:22 | |
| 11 | VISWAS COMPUTERS MULTI BRAND SHOPPE Under PMA | Make : acer Model : Veriton M200-H610 | 30-06-2026 10:30:51 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | RJ ENTERPRISES Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L2 | SUNBEAM Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L3 | K.M TECHNOLOGIES Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L4 | Hind Digital Solutions Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L5 | GAIN INFOSYSTEMS PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L6 | VISWAS COMPUTERS MULTI BRAND SHOPPE Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L7 | REVANTA ENTERPRISES Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L8 | TECHNO WORLD THE IT STORE Under PMA | Item Categories : Entry and Mid Level Desktop Computer |
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
15 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9497418.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Update
Extended Deadline
02-Jul-2026, 7:30 am
Opening Date
02-Jul-2026, 8:00 am
Required Documents
GST registration certificate and GST returns for the past 3 years
Proof of local Kerala office registration and address
Manufacturer Authorization Certificate if bidding as an authorized dealer
OEM confirmation that quoted models are current and supported
GeM supplier profile showing ≥3 years of activity, 4-star rating, GeM Gold Certificate
Company letterhead confirming acceptance of ATCs
Any other documentary evidence of OEM status and warranty commitments
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD Plus HDD@5400 RPM, NVMe-SSD Plus HDD@7200 RPM, HDD @5400RPM, HDD @7200RPM, NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 0 as HDD Only Installed, 500, 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed, 500, 1000, 2000 Or higher |
| CABINET | Cabinet Form Factor | Tower (More than 13 to 26 Liters) |
| CABINET | Bays for Optical Drive | 0, 1 Or higher |
| CABINET | Optical Drive | No Optical Drive |
| CABINET | Audio Interface Type | Universal 3.5 mm Audio Jack (Support for Audio-in and Audio out), Audio-in, Audio-out |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid on the desktop computer tender in Thrissur Kerala 2026?
Bidders must be OEM or authorized dealers with Manufacturer Authorization, have Kerala GST and a local Kerala office, and demonstrate at least 3 years GeM activity with a 4-star rating and a GeM Gold Certificate. Prepare current-model desktops with OEM OS, and sign ATCs. Ensure delivery terms align with the option clause.
What documents are required for GeM-based desktop bids in Kerala?
Submit GST certificate (Kerala), PAN, proof of Kerala office, 3 years GST returns, OEM authorization or Manufacturer Authorization Certificate, GeM profile with 4+ star rating, GeM GoldCertificate, and signed ATCs plus technical compliance proofs for current models.
What are the technical specifications for the desktop computers in this tender?
Specifications include processor type and number, factory pre-loaded OS, RAM capacity, SSD/HDD storage capacities, cabinet form factor, optical drive availability, monitor availability and size, and on-site OEM warranty duration; current model and manufacturer support required.
What is the impact of the 25% quantity option clause on delivery?
The purchaser may increase/decrease quantity by up to 25% at contract time and during currency. Delivery time adjusts proportionally to added quantity, with a minimum 30 days; extensions align with the original delivery period and extended period rules.
What are the eligibility criteria for GeM rating and certification?
Bidders must hold a minimum 4-star GeM rating with positive 5-star reviews and possess a GeM Gold Certificate. Documentation proving these credentials must be attached with the bid submission for eligibility verification.
What is required regarding OEM status and warranty terms?
Only OEMs or their authorized representatives can bid. If bidding as an authorized dealer, a Manufacturer Authorization Certificate must reference this tender. On-site OEM warranty duration should be clearly stated in the final contract.
What delivery timeline terms apply to the Thrissur Kerala desktop tender?
Delivery starts from the last date of the original delivery order. If the option clause is exercised, extended time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.