Indian Army Cloud Video Conferencing and Collaboration Software Tender 2026 India - 25% Quantity Option & MSE State Preference
Bid Publish Date
03-Oct-2026, 1:11 pm
Bid End Date
16-Oct-2026, 2:00 pm
Progress
Tender Overview
The Indian Army,Department of Military Affairs invites bids for Cloud Video Conferencing and Collaboration Software under a government procurement process in India. The scope includes software procurement with a potential 25% quantity variation, using GeM-style purchase rules. Aimed at enabling secure, scalable online collaboration, the tender emphasizes compliance with state-level MSE reservations and pre-dispatch inspection to ensure contract adherence. No BOQ items are listed, indicating a software licensing or SaaS-type procurement rather than physical equipment. The option clause, delivery timing rules, and inspection framework are key differentiators guiding bidder risk and pricing strategy.
Technical Specifications & Requirements
- Product category: Cloud Video Conferencing and Collaboration Software (Q2)
- Key commercial terms: quantity increase/decrease up to 25% of bid quantity at contract placement and during currency at contracted rates; delivery period calculated from last date of original delivery order with a minimum of 30 days; extended delivery time formula: (Increased quantity ÷ Original quantity) × Original delivery period.
- Inspection: Pre-dispatch inspection at seller premises by buyer/authorized entities; external lab/testing costs borne by the Buyer; in-house testing facilities provided by Seller at no charge.
- MSE reservation: Bid reserved for Micro and Small Enterprises from the State of Bid Inviting Authority with online Udyam validation; OEM manufacturer eligibility required; traders excluded.
- No specific technical specs or performance benchmarks are provided in the tender data.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may adjust quantity by up to 25% during contracting and currency, with delivery timing adjusted accordingly.
- MSE Purchase Preference: State-level reservation for validated MSEs; bidder must be the OEM/manufacturer and upload documentary evidence; online GeM profile validation required.
- Inspection: Pre-dispatch inspection arranged by Buyer or nominated agency; external inspection/ testing costs borne by Buyer;Seller-provided facilities for in-house testing at no cost.
- EMD/Financials: Not explicitly specified in the available data; bidders should prepare standard GeM-like EMD documentation and financial records per buyer terms.
Key Specifications
-
Product/service names: Cloud Video Conferencing and Collaboration Software
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Estimated value: Not disclosed in data; scope implies software licensing or SaaS
-
Experience requirements: Not specifically quantified; requires OEM/manufacturer status for MSE benefit
-
Quality/standards: Not specified in the tender data
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Delivery/installation: Delivery period initiation from last date of original delivery order; minimum 30 days
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Warranty/AMC: Not specified in available data
Terms & Conditions
-
Option clause enabling ±25% quantity changes at contract and during currency
-
MSE reservation for state-level eligible manufacturers with online validation
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Pre-dispatch inspection with costs borne by Buyer; external labs may be used
Important Clauses
Payment Terms
Not specified in the data; bidders should align with standard government procurement terms and GeM-like practices after bid evaluation
Delivery Schedule
Delivery period starts from the last date of the original delivery order; minimum extension 30 days; extension based on (Increased quantity ÷ Original quantity) × Original delivery period
Penalties/Liquidated Damages
Not specified in data; bidders should assume standard LD terms for delivery delays as per buyer terms
Bidder Eligibility
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OEM manufacturer status for Cloud Video Conferencing software
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Udyam registration validated online for MSE reservation
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No resellers; compliance with GeM-style eligibility and documentary evidence
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
30 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cloud Video Conferencing and Collaboration Software (Q2)
Pre-Bid & Qualification
Pre-Bid Date
07-10-2026 13:00:00
Pre-Bid Venue
Ganderbal
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
GANDERBAL
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | GANDERBAL | GANDERBAL | - | - | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-9980315.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Corrigendum Updates
1 Update Update
Extended Deadline
16-Oct-2026, 8:30 am
Opening Date
17-Oct-2026, 8:30 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates demonstrating prior similar deployments
Financial statements for the last 2-3 years
EMD/Security deposit proof (as applicable per GeM terms)
Technical bid documents and compliance attestations
OEM authorization / manufacturer credentials
Udyam Registration validation (for MSE benefit)
Frequently Asked Questions
How to bid for the cloud conferencing software tender in India 2026?
Bidders should confirm OEM status for the offered software, validate MSE eligibility via online Udyam, prepare GST/PAN, financials, and experience documents, and submit technical/commercial bids. The procurement reserves a 25% quantity variation and requires pre-dispatch inspection; ensure compliance with these conditions.
What documents are required for the Indian Army VC software procurement in India?
Submit GST certificate, PAN, last 3 years financial statements, experience certificates for similar deployments, OEM authorization, MSE evidence for online validation, and EMD documentation if applicable. Include technical bid and compliance certificates to demonstrate software capabilities.
What are the key eligibility criteria for MSE bidders in this VC tender?
MSE bidders must be the OEM/manufacturer of the offered software, possess valid Udyam Registration, online profile validation, and Buyer evaluation of submitted documents to qualify for the state-level reservation.
What is the delivery timeline and quantity adjustment rule for this tender?
Delivery starts from the last date of the original delivery order; minimum additional time is 30 days. Quantity may be increased or decreased up to 25% of bid quantity, with extension calculated as (Increased quantity ÷ Original quantity) × Original delivery period.
What inspection terms apply to the cloud VC software tender?
Pre-dispatch inspection at seller premises is required. Buyer or nominated agency may inspect; external labs may be used; inspection costs borne by the Buyer, while seller provides facilities for in-house testing at no charge.
Which standards or certifications are required for the VC software bid in India?
The tender data does not specify standards; bidders should ensure software complies with general government procurement norms and OEM-specific certifications, plus documentation proving software integrity and security, aligned with the organization’s evaluation criteria.
How does the 25% quantity option impact pricing in this Indian Army tender?
Pricing will be anchored to contracted rates for the base quantity; any 25% increase or decrease is priced at the same contracted rate. Plan for pricing volatility and include contingencies for license or user-seat variations within that range.
What is the role of GeM in this cloud VC software procurement?
The reservation and online validation imply GeM-based processes; bidders should have an active GeM profile, complete online supplier validation, and align with MSE and state-level procurement norms for eligibility and submission.