GEM

Gujarat Panchayats And Rural Housing Department Bulk Milk Cooler Unit Tender 2025 Gujarat

Bid Publish Date

26-Nov-2025, 3:53 pm

Bid End Date

06-Dec-2025, 4:00 pm

Value

₹5,00,000

Location

PANCH MAHALS , GUJARAT

Progress

Issue26-Nov-2025, 3:53 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 5

COOLER MILK COLLECTING SYSTEMS DAIRY EQUIPMENT ANIMAL HUSBANDRY EQUIPMENT BULK MILK COOLER

Tender Overview

Gujarat state government tender issued by the Panchayats And Rural Housing Department Gujarat for a Bulk Milk Cooler Unit (Q2) with an estimated value of ₹500,000. Location is Gujarat; project scope focuses on procurement of a single or multiple bulk milk coolers, subject to option clauses that permit up to 25% quantity variation during and after contract award. The tender emphasizes flexible delivery timelines linked to the original delivery schedule and extended periods, ensuring supplier adaptability. Unique terms require submission via GeM with a DD-based EMD/Performance Security option and hard-copy delivery within specified windows. TheATC indicates that the buyer may adjust quantities and delivery windows, making supplier capacity planning critical for successful bids.

Key differentiators include government procurement flexibility on quantity, DD-based payment security, and explicit hard-copy document delivery requirements post-award. This opportunity demands readiness to scale within the 25% variance envelope and strict adherence to submission protocols.

Technical Specifications & Requirements

  • Product category: Bulk Milk Cooler Unit (Q2) with no explicit technical specs published in BOQ.
  • Estimated value: ₹500,000.
  • Delivery terms: Delivery period linked to the last date of the original delivery order; possible extension with calculated time formula and minimum 30 days.
  • EMD/PBG: EMD may be submitted via Account Payee Demand Draft in favour of DIRECTOR OF AH payable at LUNAWADA; scanned DD proof required with bid; hard copy due within 5 days of bid end/opening. After award, DD may substitute PBG; hard copy to be delivered within 15 days.
  • Option clause: Up to 25% quantity variation during contract and extended delivery periods.
  • ATC: Buyer-uploaded ATC document governs these terms.

Terms & Eligibility

  • EMD: Not explicitly quantified in data; payment via DD is permitted.
  • Delivery: Flexible delivery periods with calculation based on (additional quantity ÷ original quantity) × original delivery period; minimum 30 days.
  • Payment terms: DD-based security acceptable; no explicit payment schedule published.
  • Documents: Bid, scanned DD/proof, and hard-copy delivery within specified days; ATC governs terms.
  • Procurement approach: GeM-based submission; option clause and delivery extensions apply.

Key Specifications

  • Product/service: Bulk Milk Cooler Unit (Q2)

  • Estimated value: ₹500,000

  • Delivery model: Flexible quantity up to 25% variance

  • EMD/PBG: DD in favour of DIRECTOR OF AH, Lunawada

  • Delivery timeline: Based on last date of original delivery order; extended time formula

  • Submission method: GeM portal with hard-copy DD delivery within 5 days

Terms & Conditions

  • Quantity variation up to 25% during and after award with contracted rates

  • DD-based EMD and performance security acceptable; hard-copy required within 5-15 days after award

  • Delivery period extensions governed by formula, minimum 30 days

Important Clauses

Payment Terms

EMD and performance security may be provided via Account Payee Demand Draft; DD payable at Lunawada; scanned copy required with bid; hard copy to Buyer within 5 days of bid end/opening; after award, DD can substitute PBG with 15 days for delivery of hard copy

Delivery Schedule

Delivery period follows last date of original delivery order; extended period uses (additional quantity ÷ original quantity) × original delivery period, minimum 30 days; option to extend to original delivery period

Penalties/Liquidated Damages

Details not explicitly provided; contractor must comply with ATC terms and delivery windows as per GeM Terms

Bidder Eligibility

  • Experience in supplying bulk milk cooling equipment or equivalent cold-chain hardware

  • Financial ability to absorb up to 25% quantity variance

  • Compliance with GeM-based submission and DD-based EMD/DS requirements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar Bulk Milk Cooler Unit supply

4

Financial statements or turnover evidence

5

EMD submission (DD) or proof if already uploaded online

6

Technical bid documents and compliance certificates (if any)

7

OEM authorization or supplier accreditation (if required)

8

Proof of delivery address and bank details for DD

9

Any additional documents demanded in ATC

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for bulk milk cooler unit tender in Gujarat 2025?

Bidders must submit via GeM with a DD-based EMD to DIRECTOR OF AH, Lunawada, and provide hard copies within 5 days of bid end. Ensure up to 25% quantity variation can be accepted; comply with ATC terms and deliver on or before extended timelines. Include OEM authorizations if required and ensure GST/PAN validity.

What documents are required for dairy equipment procurement bid in Gujarat?

Submit GST registration, PAN card, experience certificates, financial statements, EMD proof (DD), technical bid documentation, OEM authorizations (if any), and proof of bank details. Include tender-specific GeM submission confirmation and hard-copy DD delivery proof within 5-15 days post-award.

What are the delivery time implications for quantity variation in this tender?

The option clause allows up to 25% variation in quantity at contracted rates. Delivery time for additional quantity is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, or extended to original delivery period at the purchaser’s discretion.

What is the EMD submission method for bulk milk cooler bid in Gujarat?

EMD can be submitted via Account Payee Demand Draft in favor of DIRECTOR OF AH payable at LUNAWADA. Bidder must upload scanned DD proof with bid and deliver the hard copy within 5 days of bid end/opening.

What payment security is allowed after award for this Gujarat tender?

Post-award, the seller may upload a scanned DD in place of the PBG; delivery of the original DD hard copy must occur within 15 days of award. PBG is still allowed per GeM GTC, subject to the DD substitution option.

What standards or certifications are required for the milk cooler bid?

The tender data does not specify explicit standards; bidders should rely on OEM specifications and GeM ATC. Ensure equipment compatibility with dairy refrigeration norms and provide OEM/authorized dealer documents if required by ATC or buyer.

What is the estimated value and location for this procurement in Gujarat?

The estimated value is ₹500,000.00. The procurement is under the Panchayats And Rural Housing Department Gujarat in the state of Gujarat; delivery and acceptance follow GeM processes with DD-based EMD and hard-copy submission requirements.

How to ensure eligibility for bulk milk cooler supply in Gujarat?

Ensure eligibility by demonstrating prior experience in similar dairy equipment supply, current GST and PAN, financial stability, and readiness to accommodate quantity variations. Prepare OEM authorizations if required and complete GeM submission with DD proof for EMD and delivery timelines.

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