Bharat Petroleum Corporation Ltd LPG Distributors Awards Night Event Management Tender Bangalore Karnataka 2025

Bidders should submit standard corporate bid documents (GST, PAN, experience certificates, financials) along with a technical bid and any OEM authorizations. The tender allows quantity/duration adjustments up to 25%, so propose flexible staffing and scalable logistics with clear on-site execution plans. Await final terms for EMD.

Required documents typically include GST certificate, PAN card, up-to-date financial statements, past event management experience certificates, technical bid, and vendor certifications. OEM authorizations may strengthen credentials. Prepare a comprehensive project plan, risk mitigation, and a detailed cost breakdown for the awards night.

Current data shows no published technical specifications or BOQ. bidders should anticipate comprehensive event-management deliverables such as venue coordination, vendor management, program schedule, stage design, AV, hospitality, security, and compliance with BPCL’s brand guidelines; align with standard event industry practices.

Exact submission deadlines are not provided in the available data. Bidders must monitor BPCL notifications and consult the tender portal for final dates, required documents, and any pre-bid meetings that may define submission timelines.

Payment terms are not stated in the current data. Expect standard procurement practice to include milestone-based payments aligned with deliverables, with possible advance payments and post-delivery settlement. Confirm exact terms in the final tender documentation.

Eligibility typically requires verified GST/PAN, past performance in relevant events, financial stability, and compliance with statutory documents. The tender allows up to 25% scope variation; bidders should demonstrate capacity for scalable staffing, logistics, and risk management for a high-profile awards night.

Prepare a detailed project plan, risk management plan, and cost proposal with a clear on-site execution model. Include past event case studies, vendor rosters, and equipment lists. Ensure all documents align with GST/PAN requirements and potential OEM authorizations; anticipate 25% scope variation.

Although not explicitly listed, typical services include venue coordination, program scheduling, AV/production, stage design, logistics, catering, guest management, security, and branding. Propose scalable packages to accommodate up to 25% contract variation and ensure BPCL brand alignment.