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Rajasthan Cooperative Dairy Federation RCDF Procurement of Entry/Mid-Level Desktop Computers, All-in-One PCs, Scanners, and MFPs in Jaipur, IS 550/ISO Standards 2026

Bid Publish Date

30-Jul-2026, 5:44 pm

Bid End Date

12-Aug-2026, 3:00 pm

EMD

₹44,000

Location

JAIPUR , RAJASTHAN
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Progress

Issue30-Jul-2026, 5:44 pm
AwardPending
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Quantity

30

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 3

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE SCANNER

Tender Overview

The Rajasthan Cooperative Dairy Federation (RCDF), Jaipur, Rajasthan, is tendering for a range of IT hardware including Entry and Mid Level Desktop Computers, All-in-One PCs (V2), Scanners (V3), A4 and Legal Size Multifunction Printers (MFP) (Q2), and A3 MFPs (Q2), with related printer hardware. The outlet seeks varied configurations and total budget details are not disclosed publicly; however, an EMD of ₹44,000 applies. The procurement targets government and RCDF operations in Jaipur, with a focus on standard, office-grade computing and input/output devices. The bid scope emphasizes OEM warranties, document handling capabilities, and connectivity across devices, ensuring cohesive workflow across desks and printer stations.

Technical Specifications & Requirements

  • Product categories: Entry/Mid Desktop Computers, All-in-One PCs (V2), Scanners (V3), A4/Legal MFPs (Q2), A3 MFPs (Q2) and Computer Printers (V2)
  • Key capabilities: pre-loaded OS by Desktop OEM, RAM capacity per system, SSD/HDD storage, monitor availability and size, on-site OEM warranty, ADF with 75 GSM trays, duplexing, various paper trays, and connectivity options
  • Printing performance metrics reference ISO 24734 for mono/color on A4/A3, auto duplexing, and scanner speeds; ensure compliance with listed standards, with on-site warranty and possible extended warranty
  • Document handling features include original document feeder type, daily duty cycle, and duplex scanning
  • Standards and certifications: IS/ISO references implied; ensure vendor provides compliant hardware and OEM warranties
  • Miscellaneous: FAX availability and print technology/type details are to be confirmed by the vendor, alongside model-specific capabilities

Terms, Conditions & Eligibility

  • EMD: ₹44,000 (must be submitted with bid as per terms)
  • Delivery terms: extended option clause allows quantity fluctuation up to 25% and delivery timelines linked to last order date
  • Payment terms: typical government terms; confirm schedule with RCDF
  • Warranty: On-site warranty for the duration specified; extended warranty may apply
  • Documentation: GST, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance documents
  • Eligibility: demonstration of capability to supply multi-category IT hardware; comply with option clause and delivery discipline
  • Miscellaneous: Bidder must adhere to buyer-added terms and conditions, including option-driven delivery adjustments

Key Specifications

  • Product/service names and categories: Entry/Mid Desktop Computers, All-in-One PCs (V2), Scanners (V3), A4/Legal Size MFPs (Q2), A3 MFPs (Q2), Computer Printers (V2)

  • Quantities/values: EMD ₹44,000; estimated value not disclosed; quantity flexibility up to 25% under option clause

  • Standards/Certifications: IS/ISO relevance implied; on-site OEM warranty with potential extended warranty

  • Measurements/Capabilities: RAM capacity, SSD/HDD storage, monitor size, scanner optical resolution, ADF tray capacity (75 GSM), duplexing capabilities

  • Delivery/Installation: on-site warranty terms, delivery period aligned with delivery orders; opt-in/extension provisions

  • Other: Fax availability, printing technology/type, connectivity options, document feeder types, daily duty cycle

Terms & Conditions

  • Option Clause: Quantity can increase/decrease by up to 25% at contract signing and during contract currency

  • EMD: ₹44,000 required; must accompany bid as security deposit

  • Warranty: On-site warranty with potential extended warranty; specify duration in bid

  • Delivery: Timelines start from the last date of original delivery order; extended time rules apply

  • Payment: Follow government terms; confirm schedule with RCDF during bid

  • Documents: GST, PAN, experience certificates, financials, OEM authorizations, technical bid

Important Clauses

Payment Terms

Government terms apply; bidder to submit financial documents and adhere to schedule; payment terms to be finalized post-award

Delivery Schedule

Delivery period commences from the last date of original delivery order; option-driven extension possible with minimum 30 days, subject to original/extended quantities

Penalties/Liquidated Damages

Penalties if delivery/faults are not met, per RCDF ATC; LDs to be specified in ATC document

Bidder Eligibility

  • Experience in supplying multi-category IT hardware with OEM authorizations

  • Financial stability evidenced by recent financial statements

  • GST registration and PAN validation; ability to meet on-site warranty commitments

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Desktop Computer (Q2) , All in One PC (V2) (Q2) , Scanner (V3) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , A3 Size Multifunction Printer (MFP) (Q2) , Computer Printer (V2) (Q2)

Advisory Bank

PUNJAB NATIONAL BANK

Payment Timelines

Payments shall be made to the Seller within 11 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

45

Delivery Locations

1

Delivery Cities

Jaipur

Delivery Pincodes

302017

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Subhash Ranwa302017,SARAS SANKUL, J.L.N. MARG JAIPURJaipurRajasthan302017545-

Authority Records

ANIMAL HUSBANDRY DEPARTMENTRAJASTHAN COOPERATIVE DAIRY FEDERATION(RCDF)

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 8

GeM-Bidding-9673878.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar procurements

4

Financial statements of the bidder

5

EMD submission proof (₹44,000)

6

Technical bid documents and OEM authorizations

7

On-site warranty and service capability documentation

8

Any ISO/IS standards compliance certificates

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for RCDF IT hardware tender in Jaipur 2026 with EMD

Bidders must submit the GST registration, PAN card, EMD ₹44,000, and OEM authorizations along with technical/commercial bids. Ensure on-site warranty commitments and OS licensing details, with documentation demonstrating prior RCDF-compatible deployments in Rajasthan.

What documents are required for RCDF desktop computer bid in Jaipur

Submit GST certificate, PAN card, latest financial statements, experience certificates, and OEM authorization letters. Include vendor’s capability statement, proof of on-site warranty arrangement, and IS/ISO standard compliance where applicable.

What are the technical specifications for RCDF printers and scanners

Ensure devices support on-site OEM warranty, ADF trays for 75 GSM, auto duplexing, and meet ISO 24734 speed metrics for A4, plus documented scan speeds for document feeder. Provide SSD/HDD configurations and RAM per model per BOQ alignment.

When is the delivery deadline for RCDF Jaipur IT hardware

Delivery timelines are linked to the last date of the original delivery order; option clause permits up to 25% quantity variation with a minimum delivery extension rule; ensure schedules align with RCDF project plan.

What are the EMD and payment terms for RCDF procurement

EMD is ₹44,000; payment terms follow government norms and will be clarified after award. Ensure bid includes a clear payment schedule, and confirm any advance/milestone payments with RCDF during bid submission.

How to verify eligibility for RCDF multi-category IT hardware bid

Eligibility requires demonstrable experience in supplying similar IT hardware, valid GST/PAN, and OEM authorization. Provide at least one comparable Rajasthan deployment, with warranty and service support details to prove capability.

What standards or certifications are required for RCDF equipment

Equipments should be IS/ISO-aligned where applicable; ensure on-site OEM warranty and potential extended warranty. Provide certification documents and compliance statements for each device type in the bid submission.

What is the scope of RCDF Jaipur printer and scanner procurement 2026

Scope includes Entry/Mid Desktop PCs, All-in-One PCs (V2), Scanners (V3), A4/Legal MFPs (Q2), and A3 MFPs (Q2), plus standard computer printers (V2). Bids must cover device specs, connectivity, and warranty terms across multiple models.

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