Hindustan Petroleum Corporation Ltd A3 Size Multifunction Printer Tender SAGAR Madhya Pradesh 2026 – 25% Quantity Option & Delivery Terms
Bid Publish Date
08-Sep-2026, 8:22 pm
Bid End Date
18-Sep-2026, 9:00 pm
Location
Progress
Key Highlights
- • HPCL tender in SAGAR: A3 size MFP procurement with option clause permitting 25% quantity variation
- • Delivery timing rules: extended time calculation formula and minimum 30 days
- • No BOQ items listed; procurement relies on ATC for detailed terms and documentation
- • No specified EMD amount or estimated value visible in provided data
- • ATC document referenced as essential for bidder compliance and submissions
- • Package category focuses on office multifunction printer capable of A3 services
Tender Overview
Organization: Hindustan Petroleum Corporation Limited (HPCL) – procurement of an A3 Size Multifunction Printer (MFP) in SAGAR, MADHYA PRADESH 470001. The tender scope centers on a single product category: MFP suitable for A3 printing and scanning functionality. There is no listed BOQ quantity and the estimated value is not disclosed in the available data. The tender emphasizes an option clause allowing a quantity variation up to 25% of bid quantity at contract award and during the currency of the contract. Delivery terms tie to the last date of the original delivery order, with added time calculated by a formula and a minimum of 30 days. This indicates a flexible procurement approach by the buyer but requires strict adherence to the option and delivery rules. The absence of start/end dates and an explicit EMD amount suggests bidders must review the ATC for full compliance and timing.
Technical Specifications & Requirements
- Product/Service: A3 Size Multifunction Printer (MFP)
- Category: Printer/office equipment (A3 size) with multifunction capabilities
- Location: SAGAR, MADHYA PRADESH
- BOQ: 0 items (no detailed itemized quantities available)
- Est. Value / EMD: Not disclosed in data provided
- Key clause: Option to increase/decrease quantity up to 25%; extended delivery time formula: (Increased quantity ÷ Original quantity) × Original delivery period, with minimum 30 days; extension possible within original delivery period
- Delivery/ATC context: Delivery period commences from last date of original delivery order; ATC document uploaded for bidder reference
- Standards/Quality: Not specified in available data; bidders should consult the ATC for compliance
Terms, Conditions & Eligibility
- EMD: Not disclosed in tender data; verify in ATC
- Delivery: Delivery period linked to original delivery order date; extended period governed by option clause and minimum 30 days
- Quantity Flexibility: Up to 25% variation during contract award and currency
- Documents/Compliance: Refer to ATC for submission requirements and any additional terms
- Other: Tender data shows no start/end date or explicit financial terms; bidders must review ATC for complete criteria
Key Specifications
-
Product/service: A3 Size Multifunction Printer (MFP)
-
Quantity: Not disclosed (BOQ shows 0 items)
-
Estimated value / EMD: Not disclosed
-
Delivery: Commences from last date of original delivery order; option for extension with 30-day minimum
-
Standards: Not specified in available data; refer to ATC
-
Eligibility: Review ATC for bidder qualifications and OEM authorizations
Terms & Conditions
-
Option to increase/decrease quantity up to 25% of bid quantity
-
Delivery period calculated with extended time formula; minimum 30 days
-
No BOQ items; ATC governs submission requirements and compliance
Important Clauses
Payment Terms
Not specified in the visible data; verify in ATC
Delivery Schedule
Delivery starts from last date of original delivery order; extension via option clause as defined
Penalties/Liquidated Damages
Not specified in the provided data; check ATC for LD provisions
Bidder Eligibility
-
Demonstrated experience in supplying or integrating A3 MFP devices
-
Compliance with OEM authorizations or channel partner requirements (as applicable)
-
Financial viability evidenced by turnover and financial statements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Sagar
Delivery Pincodes
470122
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vipin Singh Panwar | 470122,HINDUSTAN PETROLEUM CORPN. LTD, Sagar IRD, Village- Mara, Post- Jerai, Neryavali, Sagar - 470122 | Sagar | - | 470122 | 1 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9866145.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar MFP supply projects
Financial statements / turnover documents
EMD submission proof (as per ATC)
Technical bid documents confirming compliance with ATC
OEM authorizations or dealer/stockist certifications (if applicable)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
What documents are required to bid for the A3 MFP tender in Sagar MP?
Bidders must submit GST registration, PAN card, experience certificates for similar MFPs, financial statements, and EMD proof as per the ATC. Ensure OEM authorizations if applicable, and provide technical bid documents showing compliance with the ATC. This ensures eligibility for HPCL procurement in Sagar.
How does the 25% quantity variation affect the MFP tender in Madhya Pradesh?
The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during the currency of the contract at contracted rates. Bidders should plan inventory and pricing accordingly and confirm updated quantities with HPCL during contract amendments.
What is the delivery period rule for the A3 MFP tender in Sagar?
Delivery starts from the last date of the original delivery order, with any extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, subject to a minimum of 30 days. The buyer may extend time within the original window.
What are the OSC standards or compliance requirements for this HPCL bid?
No standards are listed in the data provided; bidders must consult the ATC to confirm required certifications or OEM compliance and any ISI/ISO or vendor-specific standards mentioned there.
When is the bid submission deadline for the HPCL A3 MFP tender in 2026?
The visible data does not include start/end dates; bidders must view the ATC document uploaded by the buyer to confirm submission deadlines and any addenda affecting HPCL procurement in Sagar.
What is the EMD amount for the HPCL A3 MFP tender in Madhya Pradesh?
The EMD amount is not disclosed in the provided tender data. Bidders should refer to the ATC for exact EMD figures, submission mode, and any exemptions applicable for HPCL procurement in Sagar.
How to ensure eligibility for HPCL MFP procurement in Sagar Madhya Pradesh?
Meet the ATC-specified eligibility: submit required documents (GST, PAN, financials, experience), provide OEM authorizations if needed, and demonstrate capability for A3 MFP supply. Ensure compliance with the 25% quantity variation clause and delivery terms.
What does the BOQ indicate for this MFP tender in Madhya Pradesh?
The BOQ shows 0 items, indicating no itemized quantities in the available data. Bidders should rely on the ATC and any forthcoming amendments to determine exact product configurations and quantity assumptions for HPCL procurement in Sagar.