Bids are Invited For Road Marking Machine in WEST SIANG, ARUNACHAL PRADESH

The eligibility requirements for this tender mandate that bidders must be registered manufacturers or authorized distributors with proven experience in supplying road marking machinery. Participants should possess valid business registration, relevant licenses, and a track record of delivering equipment conforming to international quality and safety standards. Companies must demonstrate technical capability to fulfill the order quantity and comply with all governmental and defense-related regulatory requirements. Both domestic and foreign entities are eligible if they meet these conditions. Additionally, preference is given to Micro and Small Enterprises (MSEs) and startups with valid certification to encourage participation aligned with government procurement policies.

The technical specifications require the road marking machine to be capable of applying a range of marking materials, including thermoplastic, paint, and reflective substances, with high precision. It should feature advanced controls for speed, marking width, and thickness adjustments to ensure consistent and durable road markings. Quality standards stipulate compliance with relevant ISO certifications and safety norms tailored for heavy equipment used in road construction and maintenance. The machine must be rugged, operable in diverse environmental conditions, and designed for minimal maintenance. Proof of adherence to these technical and quality parameters via certification documents is essential for bid acceptance.

Financial requirements include a detailed price quotation covering all costs like manufacturing, freight, insurance, and installation. The bidder must submit a financial bid in the prescribed format through the GeM portal. An Earnest Money Deposit (EMD) or bid security is generally required unless exempted under MSE or startup provisions. Successful bidders are also expected to provide performance security to guarantee contract fulfillment. Payment terms typically align with government procurement practices, including milestone-based payments and performance-linked releases. Clear documentation on financial capacity, bank guarantees, and past financial performance strengthens the bid’s credibility during evaluation.

Bids must be submitted electronically via the Government e-Marketplace (GeM) portal following the advertised procedure. The required technical and financial documents should be uploaded in standard digital formats such as PDF, Excel, or Word documents as specified in the tender documents. All submissions must ensure clarity, legibility, and completeness to avoid disqualification. Bidders need to verify document integrity before final upload and must comply with submission guidelines outlined in the tender notice. The portal supports acknowledgment and tracking of document status to assist bidders throughout the submission process.

MSEs and startups receive multiple benefits under this tender, aiming to foster inclusivity and boost indigenous manufacturing under government initiatives like Make in India. Eligible MSEs may get exemption or relaxation on Earnest Money Deposit (EMD), preference in price evaluation, and access to reserved procurement quotas. Startups engaged in defense technology or manufacturing are encouraged to participate with provisions allowing relaxation in eligibility criteria and support through startup facilitation programs. Additionally, compliance with local content rules is emphasized to promote domestic product sourcing. These benefits not only provide competitive advantages but also facilitate broader participation in defense-related procurement.