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Kerala State Film Development Corporation Desktop Computer Tender Thiruvananthapuram Kerala 2025 ISI/ISO Compatible

Bid Publish Date

03-Nov-2025, 6:41 pm

Bid End Date

18-Nov-2025, 7:00 pm

Value

₹5,00,000

Location

THIRUVANANTHAPURAM , KERALA
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Progress

Issue03-Nov-2025, 6:41 pm
AwardPending
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Quantity

11

Bid Type

Two Packet Bid

Key Highlights

  • • Option Clause permits ±25% quantity adjustment at contract delivery
  • • GeM GST invoicing requirement with GST payment confirmation screenshot
  • • Scope restricted to supply of goods; no installation services specified
  • • Imported products require Indian-based OEM/Authorized Seller for after-sales support
  • • Functional Service Center requirement in each consignee state; 30-day establishment window
  • • Dedicated toll-free service number; escalation matrix mandatory
  • • 3-day defect rectification target; 0.5% weekly penalty for delays
  • • Penalty may be deducted from Performance Security if not paid

Tender Overview

Organization: Kerala State Film Development Corporation, under the Cultural Affairs Department Kerala, invites bids for Entry and Mid Level Desktop Computers (Q2) in Thiruvananthapuram, Kerala 695001. Estimated value is ₹500,000. Scope is strictly the supply of goods, with no installation. The tender includes an option clause allowing ±25% quantity variation and extended delivery periods at contracted rates. Bidders must align with GST invoicing on the GeM portal and provide a GST payment confirmation screenshot. This call emphasizes timely delivery and after-sales service readiness for government procurement of IT hardware.

Technical Specifications & Requirements

  • Product category: Desktop computers (Entry/Mid Level) with no BOQ items listed and no explicit technical specs in the tender data.
  • Key contractual terms: Option to increase/decrease quantity up to 25%, delivery period adjustments per extended/delivered quantity, and minimum 30-day higher deadline when option is exercised.
  • GST & invoicing: Upload GST invoice scan and GST portal payment confirmation on GeM.
  • Scope: Only supply of goods; no installation services described.
  • Service requirements: If carry-in warranty applies, dedicated service center in each consignee state; if not present, set up within 30 days; dedicated toll-free support; escalation matrix required.
  • Warranty penalties: 0.5% of unit price per week for delayed rectification beyond a 3-day service window; penalties deposited to Buyer or recovered from Performance Security.

Terms, Conditions & Eligibility

  • EMD: Not specified in the data.
  • Delivery: Extended delivery timelines permitted under option clause, with minimum 30 days adjustments.
  • Service & support: Functional service centers in each consignee state; on-site or carry-in warranty as applicable.
  • OEM/import: For imported products, OEM/Authorized Seller must have registered India office for after-sales support.
  • Warranty response: Rectification within 3 days; penalties apply for delays.
  • Documentation: GST-related documents, GST payment proof, and related supplier information required for bid submission.

Key Specifications

  • Product: Entry/Mid Level Desktop Computers

  • Quantity: Not specified; contract allows ±25% variation

  • Estimated value: ₹500,000

  • EMD: Not specified

  • Standards: Not specified in tender data

  • Warranty: 3-day service/rectification commitment with 0.5% weekly penalty

  • Service: State-wise functional service centre; 30 days to establish

Terms & Conditions

  • Delivery quantity flexibility up to 25% with proportional time extension

  • GST invoicing and GST payment proof mandatory on GeM

  • Post-sale service centers in each consignee state and toll-free support

Important Clauses

Payment Terms

GST invoice upload and GST payment confirmation on GeM portal required

Delivery Schedule

Delivery period adjustable per option clause; minimum 30 days increment when exercised

Penalties/Liquidated Damages

3-day service rectify window; 0.5% weekly penalty; penalties may be recovered from Performance Security

Bidder Eligibility

  • Experience in supplying desktop computers to government/PSU entities

  • Registered business with GST and PAN; compliant financials

  • Ability to establish or demonstrate functional service centers in Kerala and other consignee states

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Desktop Computer (Q2)

Authority Records

CULTURAL AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-8541025.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating prior desktop computer supply

4

Financial statements or solvency proof

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents showing product compliance (if any)

7

OEM authorization or Authorized Seller certificate (for imported items)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid on the desktop computer tender in Thiruvananthapuram 2025?

Bidders must submit GST registration, PAN, financials, and experience certificates, along with OEM authorization if importing. Provide GST invoice and GST payment proof on GeM, and ensure capability to meet the 3-day warranty response with 0.5% weekly penalty for delays.

What documents are required for Kerala SFDX computer procurement bid?

Required documents include GST certificate, PAN, prior supply experience certificates, financial statements, EMD documents if applicable, OEM authorization for imported items, and technical bid showing product compliance and service capabilities in Kerala.

What are the delivery and quantity terms for the DTS tender in Kerala?

The contract allows ±25% quantity variation from bid quantity. Delivery timelines extend proportionally; minimum 30 days extension if the option is exercised, with delivery dates linked to the original order's last date.

What warranty and penalties apply to the Kerala IT hardware tender 2025?

Defect rectification must occur within 3 days of notification. If delayed, a penalty of 0.5% of the unit price is charged per week, recoverable via the Performance Security if not paid directly.

Which standards or certifications are required for imported items?

Imported items must have an OEM or Authorized Seller with an India-based registered office for after-sales support; proof/certification must be submitted with bid.

How is GST invoicing handled for GeM submissions in this tender?

Bidders must upload a scanned GST invoice and a screenshot confirming GST payment on the GeM portal as part of bid submission.

What is the scope of supply for this Kerala tender?

The scope is strictly the supply of goods (desktop computers); no installation services are specified in the tender terms.

What is the estimated contract value and delivery terms for this bid?

Estimated value is ₹500,000. Delivery terms permit the option quantity to be adjusted with proportional delivery extensions, ensuring adherence to the original delivery period.

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