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Banaras Locomotive Works Desktop Computers, All-in-One PCs, A4/Legal MFPs & UPS Tender 2026

Bid Publish Date

20-Jun-2026, 7:05 am

Bid End Date

09-Jul-2026, 12:00 pm

EMD

₹52,500

Value

₹26,24,008

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Progress

Issue20-Jun-2026, 7:05 am
Corrigendum02-Jul-2026
AwardPending
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Quantity

86

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 5

Tender Overview

Banaras Locomotive Works of Indian Railways is inviting bids for a bundle of IT hardwares and accessories, including Entry and Mid Level Desktop Computers, All-in-One PCs (V2), A4 and Legal Size Multifunction Printers (MFP) (V2), and Line Interactive UPS with AVR (V2). The project carries an estimated value of ₹2,624,008 with an EMD of ₹52,500. Scope includes Supply, Installation, Testing and Commissioning of goods, with post-receipt inspection at the consignee site in BLW, Varanasi. Bidders must demonstrate OEM authorization, relevant prior supply experience to government bodies, and a three-year onsite OEM warranty. A strong emphasis is placed on installation capabilities, service accessibility nationwide, and compliance with mandatory warranty and after-sales support requirements. Unique criteria include a 1-year minimum experience in comparable government procurements and mandatory documentation uploads for certificates. The tender enforces supplier accountability through a formal inspection regime and OEM service network presence in India, ensuring timely after-sales service delivery.

Technical Specifications & Requirements

  • Product categories: Desktop Computers, All-in-One PCs, A4/Law MFPs, Line Interactive UPS with AVR
  • EMD / Estimated value: ₹52,500 / ₹2,624,008; Delivery scope includes SIT and commissioning
  • Standards & warranties: On-site OEM warranty of 3 years; extended warranty option available; OEM certification required; IS/IEC or manufacturer standards as applicable to supplied devices
  • Key features to specify (from tender): Factory pre-loaded OS, RAM type and size, storage type and capacity (SSD/HDD), monitor availability, printer speed metrics per ISO/IEC 24734, auto duplexing, document feeder, tray capacity, connectivity, and UPS specifications
  • Delivery & installation: Supply, installation, testing, commissioning; post-receipt inspection at BLW, Varanasi; service centers in India for after-sales support
  • Verification & testing: Pre-dispatch or post-receipt inspection as per ATC; OEM warranty certificates required at delivery
  • Documentation: OEM authorization and performance paperwork; component-level compliance details for RAM/SSD/OS

Terms, Conditions & Eligibility

  • EMD requirement: ₹52,500 to be submitted as per bid terms
  • Experience: Minimum 1 year regular supply of similar products to Central/State Govt or PSUs; primary product value rule for bunch bids
  • Manufacturer authorization: OEM/Authorized distributor certificate to be furnished with bid
  • Warranty: 3-year warranty from final acceptance; OEM warranty certificates to be uploaded at delivery; service network across India
  • Delivery & payment: Scope includes installation, testing, commissioning with performance turnover; terms unspecified beyond standard government procurement norms
  • Inspection: Post-receipt inspection at consignee site (BLW, Varanasi) unless pre-dispatch inspection clause applies
  • Documentation: Upload all certificates and necessary bid documents per ATC; non-submission leads to rejection
  • ATC clauses: IP-address tracking and fulfillment of past performance criteria via supplier/OEM documentation

Key Specifications

    • Product names: Entry/Mid Level Desktop Computers, All-in-One PCs (V2), A4 and Legal Size MFPs (V2), Line Interactive UPS with AVR (V2)
    • EMD / estimated value: ₹52,500; ₹2,624,008 estimated value
    • Standards/Certification: Factory pre-loaded OS; OEM warranty; ISO/IEC 24734 performance metrics; IS/IEC or product-specific certifications where applicable
    • Hardware specs: RAM type and size (as specified by tender), SSD/HDD capacities, monitor availability and size in inches, graphics type, keyboard/mouse connectivity
    • Printer specs: ISO/IEC 24734 print speeds (A4 monochrome/color), auto duplexing, document feeder, tray capacities (main and bypass)
    • UPS specs: UPS rating in KVA, inverter technology/efficiency, guaranteed backup time

Terms & Conditions

  • Warranty: 3-year on-site OEM warranty with option for extended coverage

  • Delivery: Supply, installation, testing, commissioning; post-receipt inspection at BLW Varanasi

  • Documentation: OEM authorization, past performance proofs, and statutory documents required

Important Clauses

Payment Terms

Payment terms to be as per GeM/ Govt norms; specific percentages not disclosed in provided data

Delivery Schedule

Scope includes supply, installation, testing and commissioning; no explicit delivery timeline provided

Penalties/Liquidated Damages

Penalties or LD details are not specified; performance-based acceptance implied

Bidder Eligibility

  • Minimum 1 year prior supply experience to government bodies for similar IT hardware

  • OEM authorization or valid distributor certificate

  • Evidence of after-sales service capability across India

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Desktop Computer (Q2) , All in One PC (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2)

Authority Records

MINISTRY OF RAILWAYSBANARAS LOCOMOTIVE WORKS

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Bid Preparation GeM Registration Document Filing

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Documents 9

GeM-Bidding-9433943.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 6 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Entry Level
PROCESSOR Processor Number AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher
MOTHERBOARD Trusted Platform Module Discrete TPM 2.0
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
CABINET Cabinet Form Factor Tower (More than 13 to 26 Liters)
CABINET Optical Drive No Optical Drive
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing government/PSU supply in the last 1 year

4

Financial statements up to the preceding financial year

5

EMD payment receipt or online payment proof

6

OEM authorization / manufacturer certificate

7

Technical bid documents demonstrating OS, RAM, storage, UPS, and warranty details

8

Service centers list and AMC details

Corrigendum Updates

1 Update
#1

Update

02-Jul-2026

Extended Deadline

09-Jul-2026, 12:00 pm

Opening Date

09-Jul-2026, 12:30 pm

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Banaras Locomotive Works IT equipment tender in Varanasi 2026?

Bidders must submit GST, PAN, and experience certificates showing government/PSU supply in the last year. Include OEM authorization, financials, EMD ₹52,500, and detailed technical bids covering RAM, storage, OS, printer speeds per ISO/IEC 24734, and UPS specs. Ensure post-acceptance warranty details and service network are provided.

What documents are required for BLW IT hardware tender submission 2026?

Required documents include GST certificate, PAN, financial statements, past performance contracts, OEM authorization, EMD payment proof, and technical bid documents proving OS, RAM, SSD/HDD, MFP features, and UPS specifications. Upload service center details and OEM warranty certificates with delivery readiness.

What are the technical specifications for A4/Law MFPs in this tender?

MFPs must support auto duplexing, have document feeder capability, multiple paper trays, ISO/IEC 24734 print speeds, A4 monochrome/color performance metrics, and factory pre-loaded OS certification. Ensure compatibility with BLW Varanasi installation requirements and on-site OEM warranty for 3 years.

What is the EMD amount for this procurement and payment terms?

EMD is ₹52,500. Payment terms align with government procurement norms; the bid requires submission proof of EMD as part of the bid package. Ensure online or DD payment is completed before bid submission deadline per tender ATC.

How many items are in the BLW 2026 IT equipment bundle and delivery scope?

The bundle comprises Entry and Mid Level Desktop Computers, All-in-One PCs (V2), A4 and Legal Size MFPs (V2), and Line Interactive UPS with AVR (V2). The scope covers supply, installation, testing, commissioning, and post-receipt inspection at BLW, Varanasi.

What warranty and after-sales requirements are specified for bidders?

Bidders must provide an on-site OEM warranty of 3 years from final acceptance, with OEM warranty certificates uploaded at delivery. A well-established service network and local centers across India for maintenance and troubleshooting are required; extended warranty options may be available.

What inspection regime applies to BLW Varanasi deliveries?

Post-receipt inspection at the consignee site (BLW, Varanasi) is mandatory unless a pre-dispatch inspection clause in ATC is selected. Vendors must cooperate with the nominated inspection agency and provide all requested performance and compliance documents at acceptance.

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