Capital Project Division4 Gujarat Roads & Buildings Printer & Scanner Tender Gandhinagar 2026
Bid Publish Date
07-Sep-2026, 1:21 pm
Bid End Date
17-Sep-2026, 2:00 pm
Location
Progress
Key Highlights
- • Quantity variation up to 25% during contract execution with contracted rates
- • Delivery period tied to last date of original order; extension calculated by (additional/original) × original delivery period
- • Category scope includes All-in-One PC (V2), A4 Legal Size MFP (Q2), Scanner (V3), A3 MFP (Q2)
- • ATC document uploaded; bidders must review for compliance and additional terms
- • Gandhinagar, Gujarat location under Roads & Buildings Department
- • No BOQ or explicit technical standards provided in the data
Tender Overview
The procurement is issued by Capital Project Division4 under the Gujarat Roads And Buildings Department for multiple office imaging devices located in GANDHI NAGAR, GUJARAT (380060). Items listed include All in One PC (V2), A4 and Legal Size Multifunction Printer (MFP) (Q2), Scanner (V3), and A3 Size Multifunction Printer (MFP) (Q2). The notice references a flexible quantity framework with a potential 25% upsurge during contract execution, and a corresponding delivery-time adjustment formula. The tender emphasizes adherence to contract rates during any quantity fluctuations and aligns delivery windows to the last original delivery order date. This opportunity targets suppliers capable of providing diverse, office-scale printing and scanning solutions within state procurement standards. The absence of BOQ specifics and technical standards requires bidders to align with the category scope and ATC terms to prepare compliant bids. The unique clause on quantity variation and schedule adjustment distinguishes this tender from fixed-quantity calls, signaling dynamic demand over the contract term.
Technical Specifications & Requirements
- Product categories: All in One PC (V2), A4 & Legal Size MFP (Q2), Scanner (V3), A3 MFP (Q2).
- Location: GANDHI NAGAR, GUJARAT.
- No explicit technical specifications published; bidders should map offerings to listed device categories and ensure basic compatibility with office networks.
- ATC document referenced; bidders must review for any implicit compliance or integration requirements.
- The tender imposes an option clause for quantity variation up to 25% and a delivery-time calculation based on the ratio of additional to original quantity, with a minimum window of 30 days.
- Implicit expectations include standard procurement delivery and warranty considerations typical to government tenders, despite the absence of explicit IS/ISO references in the data provided.
Terms, Conditions & Eligibility
- Quantity options: up to 25% increase in contract quantity; extended period follows the same contracted rates.
- Delivery period baseline begins from the last date of the original delivery order; extended time calculation uses a defined formula and may extend to the original delivery period.
- Compliance: bidders must adhere to ATC guidance as uploaded; ensure bids reflect the option-clause mechanics and delivery sequencing.
- No explicit EMD, payment terms, or warranty details are specified in the provided data; bidders should await or confirm these in the ATC and tender documents.
Key Specifications
-
Product/service names: All-in-One PC (V2), A4 Legal Size MFP (Q2), Scanner (V3), A3 MFP (Q2)
-
Quantities/scale: up to 25% quantity variation during contract
-
Estimated value: Not specified in data
-
Experience: Prior supply of office imaging devices recommended (not explicitly stated)
-
Quality/compliance: ATC document required; no explicit IS/ISO numbers provided
-
Delivery: Calendar-based, with minimum 30-day extension window
-
Warranty/AMC: Not specified in the provided data
Terms & Conditions
-
EMD amount and payment terms to be clarified in ATC
-
Delivery period linked to last date of original order with option-based extension
-
Quantity can be increased by up to 25% during contract execution
Important Clauses
Delivery Schedule
Delivery starts after original order date; additional time computed as (increase/original) × original delivery period with a minimum 30 days
Option Clause
Purchaser may increase/decrease quantity by up to 25% at contract signing and during currency at contracted rates
ATC Document
Bid submission must consider requirements outlined in the uploaded ATC; ensure adherence to all terms
Bidder Eligibility
-
Experience supplying office imaging devices (printers, scanners, multifunction devices)
-
Ability to meet 25% quantity variation and delivery adjustment terms
-
Compliance with ATC terms and tender conditions
Tender Data
Bid Details
Quantity
8
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
OEM Avg. Turnover
16
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Scanner (V3) (Q2) , A3 Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Gandhinagar
Delivery Pincodes
382016
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Deep Ashokkumar Joshi | 382016,Capital Project sub Division 17, 3RD Floor, Patnagar Yojna Bhavan, Sector- 16, Gandhinagar | Gandhinagar | Gujarat | 382016 | 3 | 45 | - |
Authority Records
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Documents 5
GeM-Bidding-9855959.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing prior similar supply of office imaging devices
Financial statements or turnover proof for last 2 financial years
EMD/Security deposit details per ATC (not specified in data; verify in ATC)
Technical bid documents aligned to device categories (All-in-One PC, MFPs, Scanners)
OEM authorizations or authorized dealership certificates if applicable
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the printer and scanner tender in Gandhinagar Gujarat 2026?
Bidders should submit the ATC-compliant bid for All-in-One PC, A4/Legal Size MFP, Scanner, and A3 MFP categories. Include GST, PAN, experience certificates, financials, and OEM authorizations. Review the ATC for quantity variation terms and delivery extension formula, and ensure compliance with the 25% fluctuation provision.
What documents are required for the imaging devices tender in Gujarat?
Required documents typically include GST certificate, PAN card, 2 years of financial statements, prior experience certificates for similar devices, EM D details, technical compliance documents, OEM authorization or dealer certificate, and any ATC-specific forms mentioned in the uploaded ATC.
What are the delivery terms for the All-in-One PC and MFP tender in Gandhinagar?
Delivery starts after the last date of the original delivery order. If quantity increases, the extension is calculated as (additional/original) × original delivery period, with a minimum extension of 30 days. Rates for added quantity must remain at contracted prices.
What standards or ATC requirements apply to the Gujarat imaging devices tender?
ATC document is uploaded and must be reviewed for compliance. While explicit IS/ISO standards are not listed in the basic data, bidders should align with the ATC guidance, ensuring device compatibility, warranty expectations, and submission formatting as required.
What is the scope of quantity variation in this procurement tender?
Up to 25% variation in contracted quantity is permitted. The purchaser may increase or decrease the quantity at contract rates, and delivery timelines adjust according to the specified formula, with a minimum 30-day extension if applicable.
What preparation steps help ensure eligibility for the Gandhinagar imaging tender 2026?
Prepare mandatory documents: GST, PAN, experience certificates, financials, OEM authorizations, and technical bid materials for All-in-One PC, A4/Legal MFP, Scanner, and A3 MFP. Review ATC for any additional forms and ensure bidding aligns with 25% quantity variation rules.